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Docketing Assistant Jobs in California (NOW HIRING)

A&O Shearman

Assistant managing clerk

Menlo Park, CA · On-site

Department purpose and structure The Assistant Managing Clerk is responsible for service and filing ... Prior e-filing, docketing and calendaring experience in a managing attorney's office and/or ...

Wsgr

Litigation Services Manager

San Francisco, CA · Hybrid

The Manager will manage a core team of docketing professionals who handle docketing work directly ... Advising litigation teams * Assist and advise attorneys and staff with litigation support services ...

Wsgr

Litigation Services Manager

San Diego, CA · Hybrid

The Manager will manage a core team of docketing professionals who handle docketing work directly ... Advising litigation teams * Assist and advise attorneys and staff with litigation support services ...

McGuireWoods LLP

Litigation Docket Specialist

Los Angeles, CA · Hybrid

$128K - $128K/yr

Excellent communication skills, with the ability to effectively collaborate with attorneys, staff, and colleagues on all docketing matters. * Assist with researching docket issues, responding to ...

McGuireWoods LLP

Litigation Docket Specialist

Los Angeles, CA · Hybrid

$128K - $128K/yr

Excellent communication skills, with the ability to effectively collaborate with attorneys, staff, and colleagues on all docketing matters. * Assist with researching docket issues, responding to ...

O'Hagan Meyer

Docket Specialist

Los Angeles, CA · On-site

$60K - $80K/yr

Requirements Primary Duties Include but are not limited to: • Assist with entering and maintaining litigation deadlines in the firm's docketing/calendaring system - CourtAlert across multiple ...

Lewis Brisbois

Practice Group Assistant

Los Angeles, CA · Hybrid

$55K - $65K/yr

... Group Assistant with a minimum of one (1) year legal experience, preferably in a law firm ... matters, assisting with calendaring and docketing duties, running conflicts, and other ...

O'Hagan Meyer

Docket Specialist

Los Angeles, CA · On-site

$60K - $80K/yr

Requirements Primary Duties Include but are not limited to: · Assist with entering and maintaining litigation deadlines in the firm's docketing/calendaring system - CourtAlert across multiple ...

O'Hagan Meyer

Docket Specialist

Los Angeles, CA · On-site

$60K - $80K/yr

Requirements Primary Duties Include but are not limited to: Assist with entering and maintaining litigation deadlines in the firm's docketing/calendaring system - CourtAlert across multiple offices ...

O'Hagan Meyer

Jr. Docket Clerk

San Francisco, CA · On-site

$50K - $70K/yr

Primary Duties Include but are not limited to: Assist with entering and maintaining litigation deadlines in the firm's docketing/calendaring system - CourtAlert across multiple offices Assist with ...

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Docketing Assistant information

See California salary details

$26.2K

$65.7K

$116K

How much do docketing assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for docketing assistant in California is $65,690.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,400.00 and $79,900.00 per year, depending on experience, location, and employer.

What is the difference between Docketing Assistant vs Paralegal?

AspectDocketing AssistantParalegal
CredentialsHigh school diploma or associate degree; certification optionalAssociate's or bachelor's degree in paralegal studies or related field
Work EnvironmentLaw firms, corporate legal departments, patent officesLaw firms, corporate legal departments, government agencies
Job ResponsibilitiesManaging deadlines, docketing court dates, maintaining legal calendarsLegal research, drafting documents, assisting attorneys with case preparation

While both roles support legal operations, a Docketing Assistant primarily manages deadlines and legal calendars, whereas a Paralegal handles broader legal tasks like research and document preparation. The Docketing Assistant focuses on docketing and calendar management, often requiring less formal education, making it a specialized role within legal support staff.

What are some common challenges faced by docketing assistants and how can they be managed effectively?

Docketing Assistants often encounter challenges such as managing high volumes of deadlines for multiple cases and ensuring accuracy when entering complex legal dates into docketing systems. Staying organized and detail-oriented is essential to avoid costly errors or missed deadlines. Effective communication with attorneys and paralegals also plays a key role, as Docketing Assistants must frequently clarify instructions or resolve discrepancies. Leveraging docket management software and maintaining up-to-date checklists can help manage workloads and ensure nothing falls through the cracks.

What are the key skills and qualifications needed to thrive as a docketing assistant, and why are they important?

To thrive as a Docketing Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology or procedures, often supported by a high school diploma or equivalent. Experience with docketing software, legal management systems, and calendaring tools is typically required. Excellent communication, time management, and problem-solving abilities are standout soft skills in this role. These skills ensure accurate tracking of legal deadlines, minimize errors, and support efficient legal operations.

What is a docketing assistant?

Docketing Assistants are administrative professionals who manage and maintain legal calendars, deadlines, and case-related documents for law firms or legal departments. They ensure that all important dates, such as court hearings, filing deadlines, and appointments, are accurately tracked and communicated to attorneys and clients. Docketing Assistants play a crucial role in preventing missed deadlines and helping legal teams stay organized and compliant with court rules.
What are the most commonly searched types of Docketing jobs in California? The most popular types of Docketing jobs in California are:
What are popular job titles related to Docketing Assistant jobs in California? For Docketing Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Docketing Assistant jobs in California look for? The top searched job categories for Docketing Assistant jobs in California are:
What cities in California are hiring for Docketing Assistant jobs? Cities in California with the most Docketing Assistant job openings:
Docketing Assistant jobs near you
Infographic showing various Docketing Assistant job openings in California as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, 1% Temporary, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $65,690 per year, or $31.6 per hour.

Assistant managing clerk

A&O Shearman

Menlo Park, CA • On-site

Other

Medical, Life, Retirement, PTO

Re-posted 3 days ago

Job description


A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide.
Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.
We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.
Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.
What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.
Department purpose and structure
The Assistant Managing Clerk is responsible for service and filing of legal papers, monitoring and retrieval of documents and information from the courts, docketing court filings and other litigation documents and calendaring related deadlines, and researching and answering questions concerning procedural issues and court rules.
Role and responsibilities
  • Arrange for service of process, pleadings and other legal documents
  • File pleadings and other documents in court (conventionally or electronically) according to established firm and court procedures and within communicated deadlines
  • Open and close cases and maintain caseteams current in the CourtAlert and CompuLaw case management systems
  • Review and docket pleadings and other litigation documents in the CourtAlert and CompuLaw case management systems; compute and calendar associated deadlines based on all applicable rules
  • Prepare weekly calendar and case reports from CourtAlert and CompuLaw
  • Conduct court-related research
  • Advise attorneys and paralegals regarding electronic filing procedures and protocols and communicate with them about court filings and service of documents; review documents for proper form and compliance with applicable rules prior to filing
  • Arrange for delivery of courtesy copies to judges and other court personnel
  • Request information from outside court service agencies
  • Respond to requests to retrieve court dockets and documents
  • Communicate and develop working relationships with court personnel regarding court procedures and related questions
  • Assist with requests for court forms, templates and precedents
  • Maintain current database of attorney e-filing usernames and passwords and assist with creating and maintaining attorney e-filing accounts
  • Assist with attorney admissions (including pro hac vice) in various federal and state courts
  • Arrange for notarizations and legalization of documents (apostilles)
  • Assist with miscellaneous Managing Attorney's Office projects, as needed
Knowledge, skills & attributes
  • Knowledge of court procedures, service requirements and filing requirements, with particular expertise in California federal and state court rules and procedures
  • Prior e-filing, docketing and calendaring experience in a managing attorney's office and/or experience within a California state or federal court system
  • Familiarity with CourtAlert and Compulaw (or comparable docket management systems), Bloomberg Law, PACER, PacerPro, CourtLink, Courthouse News Service, File & Serve
  • Familiarity with CourtAlert.com, NYSCEF, CM-ECF, ACMS
  • Working knowledge of Federal Rules of Civil Procedure, Federal Rules of Appellate Procedures, Federal Rules of Bankruptcy Procedure, California Code of Civil Practice, California Rules of Court, e-filing rules in various federal and state courts
  • Working knowledge of New York CPLR, New York trial and appellate court rules preferred
  • Ability to manage time and resources effectively
  • Excellent verbal, written communication skills and strong interpersonal skills
  • Ability to exercise good judgment
  • Ability to collaborate with others and have a strong client service focus
  • Excellent organizational skills and strong attention to detail
  • Good knowledge of MS Office, including ability to work with pdf versions, zip files, scanning, etc.
Education & experience
  • Bachelor's Degree preferred
  • Associate's Degree required
  • At least 5-8 years of prior managing clerk experience in California preferred
  • Knowledge of and experience with electronic filing protocols
  • Experience docketing court documents and calendaring deadlines, particularly in California federal and state court cases
  • Licensed California notary, or willing to become licensed
Physical activity/other miscellaneous
  • Flexibility to work extended hours outside of ordinary work hours and occasional weekend and holiday hours as needed
  • Ability to work independently
  • Ability to multitask
  • Ability to monitor and respond to email and phone inquiries using firm issued mobile device outside of regularly scheduled hours
  • Ability to travel on public transportation
  • Ability to work outside the office in public settings.

Equal Employment Opportunity, including Veterans and Disability
A&O Shearman is an equal opportunity employer, including Veterans and Disability. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. This policy applies to all aspects of an individual's relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.
If you are vision-impaired or have another disability under the Americans with Disabilities Act or similar law and wish to discuss accommodations related to applying for employment at A&O Shearman, please contact US HR Transactions at US-HRTransactions@aoshearman.com or call +1 212 610 6300 and ask for HR Transactions.
Additional information - External
This role is open to our San Francisco and Silicon Valley offices. For individuals assigned to or hired for this opportunity in San Francisco or Silicon Valley, the estimated annualized base salary range for this position is $100,000-$119,000. The actual base salary offered will depend on the overall qualifications of the individual applicant for the position and other job-related factors permitted by law. We offer competitive compensation and benefits package which includes a discretionary bonus, paid leave, life, health, accident, and disability insurance; and a 401(k) plan.

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