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Docketing Assistant Jobs in Encinitas, CA (NOW HIRING)

LHH US

Litigation Docketing Specialist

San Diego, CA

$30 - $40/hr

... docketing specialist. This full time position is ideal for someone with strong California ... Generate docket reports and provide updates to attorneys as requested * Assist with quality control ...

LHH US

Litigation Docketing Specialist

San Diego, CA · On-site

$30 - $40/hr

... docketing specialist. This full time position is ideal for someone with strong California ... Generate docket reports and provide updates to attorneys as requested * Assist with quality control ...

Kosmos Corp

Legal Assistant

La Jolla, CA · On-site

$70K - $110K/yr

Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client ... Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting ...

New

Kosmos

Legal Assistant

Rancho Santa Fe, CA · On-site

Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client ... Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting ...

Kosmos

Legal Assistant

Del Mar, CA

$80K - $110K/hr

Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client ... Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting ...

Kosmos

Legal Assistant

Carlsbad, CA

Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client ... Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting ...

Kosmos

Legal Assistant

Del Mar, CA

$70K - $110K/hr

Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client ... Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting ...

Wsgr

Litigation Services Manager

San Diego, CA · Hybrid

The Manager will manage a core team of docketing professionals who handle docketing work directly ... Advising litigation teams * Assist and advise attorneys and staff with litigation support services ...

Robbin's

Litigation Docket Clerk

San Diego, CA · On-site

... docketing notices and ensuring document records are accurately entered into the firm's document ... • Assist with other administrative projects or provide general back-up support as necessary.

Kosmos

Paralegal

Del Mar, CA

$70K - $110K/hr

... assistant or secretary within a law firm. * Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox)

New

Kosmos

Paralegal

San Diego, CA

$80K - $110K/hr

... assistant or secretary within a law firm. * Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox)

Kosmos Corp

Legal Secretary

San Diego, CA · On-site

$80K - $115K/yr

... assistant or secretary within a law firm. * Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox)

Kosmos

Paralegal

Carlsbad, CA

$70K - $110K/hr

... assistant or secretary within a law firm. * Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox)

Troutman Pepper

Docket Clerk

San Diego, CA

Provide back-up for the Docketing Specialists to maintain standard operating procedures as outlined ... Collaborate closely with all departments to understand their processes and assist with the day-to ...

New

Nelson Mullins Riley & Scarborough

Be Seen First

Litigation Administrative Assistant

San Diego, CA · On-site

$70K - $95K/yr

Nelson Mullins, an AmLaw 60 firm, is seeking a Litigation Administrative Assistant to join our ... docketing systems, and billing or time entry programs will make you stand out. At Nelson Mullins ...

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All JobsDocketing JobsDocketing Assistant JobsDocketing Assistant Jobs in Encinitas, CA

Docketing Assistant information

See Encinitas, CA salary details

$28.5K

$71.5K

$126.2K

How much do docketing assistant jobs pay per year?

As of Aug 13, 2026, the average yearly pay for docketing assistant in Encinitas, CA is $71,493.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,200.00 and $87,000.00 per year, depending on experience, location, and employer.

What is the difference between Docketing Assistant vs Paralegal?

AspectDocketing AssistantParalegal
CredentialsHigh school diploma or associate degree; certification optionalAssociate's or bachelor's degree in paralegal studies or related field
Work EnvironmentLaw firms, corporate legal departments, patent officesLaw firms, corporate legal departments, government agencies
Job ResponsibilitiesManaging deadlines, docketing court dates, maintaining legal calendarsLegal research, drafting documents, assisting attorneys with case preparation

While both roles support legal operations, a Docketing Assistant primarily manages deadlines and legal calendars, whereas a Paralegal handles broader legal tasks like research and document preparation. The Docketing Assistant focuses on docketing and calendar management, often requiring less formal education, making it a specialized role within legal support staff.

What are some common challenges faced by docketing assistants and how can they be managed effectively?

Docketing Assistants often encounter challenges such as managing high volumes of deadlines for multiple cases and ensuring accuracy when entering complex legal dates into docketing systems. Staying organized and detail-oriented is essential to avoid costly errors or missed deadlines. Effective communication with attorneys and paralegals also plays a key role, as Docketing Assistants must frequently clarify instructions or resolve discrepancies. Leveraging docket management software and maintaining up-to-date checklists can help manage workloads and ensure nothing falls through the cracks.

What are the key skills and qualifications needed to thrive as a docketing assistant, and why are they important?

To thrive as a Docketing Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology or procedures, often supported by a high school diploma or equivalent. Experience with docketing software, legal management systems, and calendaring tools is typically required. Excellent communication, time management, and problem-solving abilities are standout soft skills in this role. These skills ensure accurate tracking of legal deadlines, minimize errors, and support efficient legal operations.

What is a docketing assistant?

Docketing Assistants are administrative professionals who manage and maintain legal calendars, deadlines, and case-related documents for law firms or legal departments. They ensure that all important dates, such as court hearings, filing deadlines, and appointments, are accurately tracked and communicated to attorneys and clients. Docketing Assistants play a crucial role in preventing missed deadlines and helping legal teams stay organized and compliant with court rules.
What cities near Encinitas, CA are hiring for Docketing Assistant jobs? Cities near Encinitas, CA with the most Docketing Assistant job openings:
Docketing Assistant jobs near you
Infographic showing various Docketing Assistant job openings in Encinitas, CA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $71,493 per year, or $34.4 per hour.

Litigation Docketing Specialist

Fish & Richardson

San Diego, CA • On-site

$32.41 - $40.65/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 27 days ago

Job description

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world's most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish's team in our fast-paced Litigation Practice Systems Department as a Litigation Docketing Specialist. This role is part of The Hub, Fish's remote-first group of professionals. Hub employees work primarily from home with no expectation of a regular in-office presence. This is a remote-first position, with a focus on candidates in San Diego and Silicon Vally.
Internal applicants: apply via UKG Pro by navigating to Myself > My Company> View opportunities.
How Will You Make a Difference?
  • Independently review legal documents and litigation correspondence in order to accurately calculate, record, and disseminate docket dates pursuant to applicable court rules procedures, including:
    • Understanding source documents,
    • Reviewing court dockets as needed,
    • Verifying jurisdiction, court/venue, and relevant authorities, and
    • Analyzing and verifying calculated dates and adjusting for federal, state, statutory, or agency rules as well as local rules and practices.
  • Accurately enter all deadlines for firm litigation matters into Milana, the firm's litigation docketing platform.
  • Provide proactive support to litigation teams and coordinate with the docketing attorneys to ensure all deadlines are docketed correctly.
  • Quality review own work product according to internal department protocols and demonstrate sound judgment for escalating questions to the Litigation Docketing Manager and docketing attorneys.
  • Respond to inquiries from the litigation teams regarding docketed events, deadlines, and court rules.
  • Prepare and distribute regular docket reports to case teams in accordance with firm policy as well as any additional reports upon request.
  • Assist with research regarding court rules for assigned jurisdictions and present to case teams in a thorough and concise manner.
  • Maintain and strive to improve processes and procedures to enhance efficiency and minimize risk. Provide suggestions to the Litigation Docketing Manager to assist with improving docketing procedures and workflow.
  • Promote the firm's docketing policies and procedures through all communications with litigation teams and ensure compliance with all department docketing procedures, best practices, and workflows.

What Will You Bring to the Table?
  • 3+ years' experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems. Experience with Milana is preferred.
  • Thorough knowledge of litigation docketing processes in a law firm is required.
  • Must be familiar with federal and state court procedural rules.
  • Demonstrated knowledge of the litigation lifecycle required.
  • Must live in the Pacific time zone and/or be able to work Pacific time zone hours
  • Must be reliable and detail oriented.
  • Strong analytical, organizational, communication, time management, and technical skills.
  • Must be highly motivated and proactive with strong attention to detail.
  • Must be able to exercise independent and professional judgment.
  • Must have excellent customer service, a good attitude, and the ability to multi-task.
  • Position requires the ability to work under pressure to meet strict deadlines.
  • Ability to identify issues, "own the problem," draw valid conclusions and present same in a clear and concise manner, and work to develop and implement solutions.
  • Ability to work well within a team-oriented environment and contribute to effective team relationships.

Why Fish?
When you join our team, we offer:
  • Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
  • Award-winning retirement and profit sharing plans with employer contribution
  • A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
  • A positive culture ranked as one of the best in the country in Vault's 2026 law firm survey
  • Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location. In San Diego and Silicon Valley the estimated starting pay is $32.41 - $40.65 per hour (based on a 35-hour workweek), which is equivalent to $59,000 - $74,000 annually.

Our Commitment to Diversity
As a firm that serves the world's greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.
#LI-DM1
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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