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Dme Intake Coordinator Jobs (NOW HIRING)

Conduit Health

Intake Coordinator

Sunrise, FL · On-site

$17.25 - $23.25/hr

The Role As an Intake Coordinator, you'll be on the front lines of getting patients the equipment ... Prior DME intake experience or familiarity with HCPCS codes and DME requirements * Experience with ...

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK · On-site

$16.75 - $22.75/hr

Experience with Medicare regulations in regard to coordinating and ordering DME or HME * Detailed ... The Intake Coordinator Nonclinical responsibilities include, but are not limited to the following:

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK · On-site

$16.75 - $22.75/hr

The Intake Coordinator Nonclinical receives referrals, coordinates and assigns all necessary staff ... Experience with Medicare regulations in regard to coordinating and ordering DME or HME * Detailed ...

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK

$16.75 - $22.75/hr

Experience with Medicare regulations in regards to coordinating and ordering DME or HME * Detailed ... The Intake Coordinator Nonclinical responsibilities include, but are not limited to the following:

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK · On-site

$16.75 - $22.75/hr

The Intake Coordinator Nonclinical receives referrals, coordinates and assigns all necessary staff ... Experience with Medicare regulations in regards to coordinating and ordering DME or HME * Detailed ...

Theranica USA, Inc.

Intake Coordinator

$18.50 - $25/hr

Intake Coordinator Location: United States About Theranica Join Theranica and Revolutionize ... Requirements * 5+ years of experience in DME, medical device intake, medical billing intake, or ...

Anchor Health

Intake Coordinator

Temecula, CA

$18 - $24.25/hr

... order DME, etc. 3. Coordinates with referral sources, patient families, marketing, and clinical ... and CHAP referral/intake regulatory requirements. 5. Establishes and maintains positive ...

Anchor Health

Intake Coordinator

Temecula, CA

$18 - $24.25/hr

... order DME, etc. 3. Coordinates with referral sources, patient families, marketing, and clinical ... and CHAP referral/intake regulatory requirements. 5. Establishes and maintains positive ...

Orthotics LTD

O and P Intake coordinator

Brooklyn, NY

$40K - $55K/yr

The Intake Coordinator plays a critical role in preparing patients for their orthotic and ... Prior experience in orthotics/prosthetics, rehabilitation, or durable medical equipment (DME ...

Orthotics LTD

O and P Intake coordinator

Brooklyn, NY · On-site

$40K - $55K/yr

The Intake Coordinator plays a critical role in preparing patients for their orthotic and ... Prior experience in orthotics/prosthetics, rehabilitation, or durable medical equipment (DME ...

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How much do dme intake coordinator jobs pay per hour?

As of Jul 12, 2026, the average hourly pay for dme intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What is a DME Intake Coordinator?

A DME Intake Coordinator is a healthcare professional responsible for managing the intake process for Durable Medical Equipment (DME) orders. They work closely with patients, healthcare providers, and insurance companies to ensure all necessary documentation is collected and verified for DME delivery. Their duties typically include reviewing prescriptions, verifying insurance coverage, obtaining authorizations, and coordinating the logistics of equipment delivery. The role requires strong organizational skills, attention to detail, and knowledge of medical terminology and insurance processes.

What are the key skills and qualifications needed to thrive as a DME Intake Coordinator, and why are they important?

To thrive as a DME Intake Coordinator, you need a solid understanding of medical terminology, insurance verification, and durable medical equipment (DME) processes, typically supported by a high school diploma or equivalent and relevant healthcare experience. Familiarity with electronic health record (EHR) systems, billing software, and insurance portals is commonly required. Strong organizational skills, attention to detail, and effective communication are vital soft skills in this role. These abilities help ensure accurate order processing, compliance with regulations, and excellent customer service for patients and providers.

What are some common challenges DME Intake Coordinators face when processing equipment orders, and how can they be managed?

DME Intake Coordinators often encounter challenges such as incomplete documentation, insurance verification delays, and urgent requests for equipment. These issues can be managed by maintaining strong communication with patients, healthcare providers, and insurance companies, as well as staying organized with up-to-date records. Proactive follow-ups and a thorough understanding of insurance and regulatory requirements help ensure timely and accurate order processing while minimizing disruptions for patients who rely on durable medical equipment.

What is the difference between Dme Intake Coordinator vs Dme Billing Specialist?

AspectDme Intake CoordinatorDme Billing Specialist
CredentialsHigh school diploma; certification in medical office administration often preferredHigh school diploma; certification in medical billing or coding preferred
Work EnvironmentMedical offices, home health agencies, durable medical equipment providersMedical billing companies, healthcare providers, insurance companies
Primary ResponsibilitiesGathering patient info, verifying insurance, scheduling equipment deliveryProcessing claims, coding, reimbursement, and billing procedures

The Dme Intake Coordinator focuses on patient intake, insurance verification, and scheduling, while the Dme Billing Specialist handles billing, coding, and claims processing. Both roles are essential in the DME industry but differ in their core functions and responsibilities.

More about Dme Intake Coordinator jobs
What cities are hiring for Dme Intake Coordinator jobs? Cities with the most Dme Intake Coordinator job openings:
What are the most commonly searched types of Dme Intake jobs? The most popular types of Dme Intake jobs are:
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Dme Intake Coordinator jobs near you
Infographic showing various Dme Intake Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Intake Coordinator

Conduit Health

Sunrise, FL • On-site

$17.25 - $23.25/hr

Full-time

Posted 18 days ago

Job description

About Conduit Health
Conduit Health is transforming one of the most outdated corners of post-acute care -getting essential medical equipment and supplies into patients' homes. We're the first vertically integrated, AI-powered platform to unite ordering, telehealth, prescriptions, insurance, and fulfillment into one seamless experience. In seconds, case managers and providers can say "yes" to patients who would otherwise wait weeks - while we handle every step behind the scenes.
The Role
As an Intake Coordinator, you'll be on the front lines of getting patients the equipment they need. You'll own the new order intake process end-to-end - pulling orders from provider portals, entering them accurately into our system, running insurance coverage checks, and moving orders through the queue so nothing falls through the cracks.
This is a detail-oriented, process-driven role that requires both speed and accuracy. You'll work closely with our Patient Experience and Clinical Operations teams, and you'll be one of the first people to touch a patient's order - which means your work directly impacts their care.
This role is based full-time at Conduit's Florida storefront location. Standard hours are Monday through Friday, 9:00 AM - 5:00 PM local time. Our Florida office is at the center of our intake operations, and this role is core to making that work.
What You'll Do
  • Order Processing
    • Monitor and retrieve new orders from provider and referral portals or e-mails on a daily basis
    • Enter orders accurately into Conduit's order management system, ensuring all required fields and documentation are complete
    • Run insurance eligibility and coverage checks for incoming orders, identifying any issues or prior authorization requirements upfront
    • Verify patient demographics, insurance information, and prescriptions against source documents
    • Triage and prioritize the order queue, escalating urgent or complex cases to the appropriate team member
    • Follow up on missing or incomplete documentation needed to process orders
    • Coordinate with clinical and patient experience teams to ensure a smooth handoff after intake is complete
    • Maintain accurate records in our systems and flag any data discrepancies
    • Support compliance with HIPAA requirements and internal data handling protocols throughout the intake process
    • Contribute to process improvement efforts as we continue to build and refine our intake workflows
  • Office Oversight:
    • Welcoming patients who visit the storefront in person - volume is low, but when patients do come in, you're the face of Conduit; you'll greet them warmly, understand their needs, and connect them with the right team member to help
    • Maintaining a professional, compliant storefront presence during business hours in accordance with DME supplier standards
    • Serving as the first point of contact in the event of an in-person regulatory audit
    • Ensuring the physical office environment remains organized and professional

What We're Looking For
  • Must have
    • Experience in a healthcare or insurance-related setting - medical billing, prior authorization, insurance verification, front desk at a provider office, or similar
    • Comfort navigating insurance eligibility checks - you understand the basics of how coverage works and can learn DME-specific rules on the job
    • Strong attention to detail: you catch errors before they become problems
    • Comfort working across multiple portals and systems simultaneously - you're a multi-tasker who stays organized under volume
    • Clear, professional written communication for internal coordination and follow-up
    • Ability to work on-site at our Florida office Monday-Friday, 9 AM-5 PM; this is a non-negotiable requirement of the role
    • Composure and professionalism when representing Conduit in person - whether with a patient who walks in or an auditor who shows up unannounced
    • Comfort in a patient-facing setting; you're warm, clear, and calm even when someone comes in frustrated or confused about their order
  • Nice to have:
    • Prior DME intake experience or familiarity with HCPCS codes and DME requirements
    • Experience with Medicare, Medicaid, and/or commercial insurance coverage rules
    • Prior authorization experience - either submitting PAs or understanding when they're required
    • Familiarity with Intercom, HubSpot, or other CRM/support tooling
    • Experience in a high-growth startup or tech-enabled healthcare environment

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