Division Coordinator Jobs (NOW HIRING)

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The Oregon Department of Human Services (ODHS) is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! The Oregon Department of Human Services (ODHS) Office of Financial Services (OFS) is seeking a skilled professional with strong knowledge of accounting, budgeting principles, and automated financial transaction systems. If you have effective project management and leadership abilities, excel in communication, and can work collaboratively with employees and leaders at all levels, we encourage you to apply for our Division Coordinator (Operations & Policy Analyst 3) position.

Summary of Duties

The Office of Financial Services (OFS) operates as a shared financial service for ODHS and Oregon Health Authority (OHA). OFS is the steward of ODHS and OHA financial resources ensuring honesty, integrity, and accountability by efficiently and effectively providing accurate, accountable, and responsive financial management and business services to clients, stakeholders, and employees in support of ODHS and OHA missions and in compliance with state laws and federal policies, rules and regulations.

This position serves as the OFS liaison, working with stakeholders to develop new systems and provide consultative guidance on administrative, policy, programmatic, and financial management. It collaborates with partners to evaluate programs and systems, identify risks, and develop longrange implementation plans by:

• Interpreting complex regulations affecting financial processes.

• Aligning new policies and procedures with automated, streamlined financial systems.

• Translating business needs into accounting and budget requirements and ensuring solutions comply with GAAP and state/federal laws.

• Accounting Functions including but not limited to:

  • Analyze and resolve complex accounting and reporting issues, ensuring necessary infrastructure adjustments.

  • Ensure compliance with legislative statutes, GAAP, and budgetary rules; maintain internal controls to prevent fraud.

  • Oversee integration with financial subsystems and verify all mandatory reporting requirements.

• Reporting and Analysis including but not limited to:

  • Independently assess, document, and map current and future business operations and processes.

  • Extract and assemble financial data from complex systems for managerial reporting.

  • Monitor performance metrics and integrate them into financial processes; test, audit, and validate improvements.

• Project Management including but not limited to:

  • Balance competing priorities to create effective action plans and facilitate resolution among stakeholders.

  • Serve on task forces and committees to build consensus on financial functionality, policies, and procedural changes.

  • Deliver recommendations orally or in writing.

Minimum Qualifications

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four (4) years professional-level evaluative, analytical and planning work.
  OR;

• Any combination of experience and education equivalent to seven (7) years of experience that typically supports the knowledge and skills for the classification.

Essential Attributes

We are looking for candidates with:

• Experience analyzing financial data to detect trends, variances, and risks, and using those insights to make datadriven recommendations.

• Experience applying critical thinking to make timely, wellreasoned decisions in fastmoving, complex situations.

• Experience analyzing workflow challenges, identifying root causes, and driving effective correction actions.

• Experience delivering highquality service by proactively anticipating customer needs and consistently exceeding expectations.

• Experience interpreting and applying complex rules and regulations related to accounting, finance, or business processes.

Attention all candidates! A cover letter is required.

Clearly describe how you meet the essential attributes listed above in your cover letter. Failure to submit the cover letter may result in disqualification of your application.

• Your resume (optional) and cover letter (required) may be uploaded in the Resume/CV field on the online application. Do not upload documents in the Education section, as those are not visible to recruiters or hiring managers at this time.

• Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the hiring process and will be used to determine your starting salary range if you are selected as a final candidate.

• Please include detailed work history that includes the month/year start date and month/year end date for each role/job. If applicable for college degrees, please clearly indicate if a degree has been completed when providing educational history (graduation dates are not required).

• If you are selected as the final candidate and a degree is used to qualify you for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Working Conditions

• This position follows a standard professional work schedule.

• Initial training is conducted in person at the Salem office for approximately three weeks (five days per week). The training period may vary based on experience and business needs.

• After successful completion of training, this position is eligible for a hybrid work schedule. Hybrid schedules require up to two inoffice workdays per week, with additional onsite days as needed during periods of increased workload.

• Note: some travel expenses not provided, nor reimbursable for remote work employees per travel policy paragraph 105: https://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf

• Works in an integrated environment where diverse programs, partners and staff create the work team.

• Serve a diverse range of customers with compassion and professionalism through a trauma informed lens.

• General work conditions include high stress environment due to a high-volume workload with short time frames.

• Priority and scope of projects must be intensely monitored and frequent adjustments are required.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• Requires a valid driver's license or other acceptable method of transportation for travel.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans' and Oregon National Guard preference:

• Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

General Information

• This is a permanent, full-time position and is a Management Service, Non-Supervisory position and is not represented by a union.

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Alissa Walker. If you contact the recruiter, please include the job requisition number: REQ-204956

• Email: ALISSA.WALKER@odhs.oregon.gov

• Phone (call or text): 503-519-1807