Director Admissions Application Reviewer Jobs (NOW HIRING)

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY

The Associate Director of Admissions (SOM) manages end-to-end admissions operations for the medical school and leads the design, launch, and day-to-day administration of a new 7-year BS/MD pathway. This role partners with the Admissions Committee to ensure a timely, equitable, and data-informed selection process, oversees high-volume interview scheduling and interviewer engagement, and serves as primary operational lead for the BS/MD program. The Associate Director evaluates processes through surveys and analytics, documents standard operating procedures (SOPs), and drives continuous improvement in alignment with institutional policies and accreditation expectations.

PRIMARY JOB RESPONSIBILITIES

• Admissions Operations Leadership: Leads MD and BS/MD admissions cycles, including assignment of applications to screeners using established rubrics; ensures receipt of interview reports; records and assigns decisions after subcommittee review; maintains real-time status updates

• BS/MD Program Build & Operations: Designs, documents, and launches the BS/MD application; develops selection criteria and rubrics; leads application testing (UAT), defects tracking, and release; ensures data integrity and secures records handling; drafts templates for notifications and FAQs

• Interview Management & Communications: Coordinates and schedules 700+ MD interviews annually and all BS/MD interviews; maintains interviewer rosters and calendars for faculty, students, and community partners; maintains recruitment communications for MD and BS/MD (web, videos, email, phone, listserv, letters, orientation packets)

• Experiential Learning & Reflection: Creates and maintains service, research, and clinical shadowing programs; secures mentors/preceptors and site requirements; implements reflection submission and review processes with schedules, prompts, and evaluation criteria

• Student Advising & Matriculant Success: Advises BS/MD matriculants on class schedules, prerequisites, and progression requirements; coordinates with undergraduate advising, registrar and SOM curriculum leaderships, coordinates onboarding of M1 students including background check review, admissions status tracking, and collaboration with orientation and scholarship teams

• Assessment, Reporting & Continuous Improvement: Creates and analyzes surveys; tracks Admissions Committee productivity; generates feedback reports; develops dashboards and recurring reports monitoring funnel KPIs, diversity and equity indicators, interview yield, and program outcomes

• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of admissions operations and academic program administration in higher education, preferably medical education

• Understanding of FERPA and sound data stewardship practices; attention to accuracy and confidentiality

• Strong analytical, organizational, and prioritization skills; demonstrated judgment and initiative in high-volume, deadline-driven environments

• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, SharePoint/Teams); familiarity with survey tools (MS Forms/Qualtrics) and CRM/applicant systems (e.g., Slate, AMP)

• Excellent communication skills including professional phone and email etiquette

• Ability to tailor messages to applicants, families, faculty, and leadership

• Ability to coordinate multiple priorities simultaneously and adapt to rapidly changing needs

• Ability to evaluate information, perform analysis, and prepare clear written and oral recommendations for diverse stakeholders

• Ability to develop and maintain effective working relationships across faculty, staff, students, and external partners

MINIMUM QUALIFICATIONS

• Bachelor's degree

• Three or more years of administrative experience

• Experience advising undergraduate or professional students on curricula and academic policies

Function

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.