Dictaphone Typing Jobs (NOW HIRING)

Job Summary:

Under general supervision, Administrative Support Assistants II's perform a full range of moderate to complex clerical and secretarial work assignments involving the use of judgment and discretion in support of an administrative unit or Academic Department. Typical duties include the following:

• Incumbents will set their own priorities regularly and manage multiple work priorities. Incumbents may help set priorities for others but are primarily accountable for own work results.
• Incumbents will plan and coordinate clerical work activities and provide lead work direction and/or training and assistance to others in work processes and procedures.
• Incumbents may perform assignments that are varied involving the regular use of judgment and discretion.
• Incumbents may take courses of action, which are guided by some interpretation of policies and procedures.
• Incumbents may develop creative solutions to a variety of problems addressed.
• Incumbents may perform reception duties, including filing of documents, answering telephones, typing forms, letters, and memos, and performing other clerical duties as assigned.

This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Sign up here to indicate your interest in full-time/part-time, temporary, or emergency hire roles (up to 180-day appointments).

Minimum Qualifications: Required Education and Experience

High School diploma or its equivalent AND two years of experience in general office clerical or secretarial work or the equivalent. 

Required Qualifications

• If typing/keystroke skill is required, a keystroke speed of 50 C.W.P.M. is necessary.
• Must successfully pass a skill's test if typing and/or a shorthand/Dictaphone is required.
• Thorough knowledge of office methods, procedures, and practices, and a thorough knowledge of correct English, grammar, spelling, and punctuation.
• General knowledge of applicable university infrastructure, policies, and procedures is required. Fluency in using standard office software such as MS Office package is desired.
• The ability to learn, interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies.
• The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions is required.
• The ability to perform standard arithmetic functions of a transactional nature is required.
• The ability to work with a diverse group of people is required.
• Active problem-solving skills are required along with effective interpersonal skills.

Compensation:

Classification: Administrative Support Assistant II

Compensation: The salary range for this classification is $3,680.00 to $ 5,417.00/month. 

  The hourly range for this classification is $21.23 to $31.25.

  Salary schedule details [calstate.edu]

The salary offered will take into account internal equity and experience among other factors.

Position Information:

Work status: Full-time, Part-time, Temporary, Hourly, On-Call, Intermittent "Non-exempt" positions.

Schedule: To be arranged by hiring department.

* A pool of qualified candidates will be established for current and future vacancies. Qualified applicants will be kept active from January 1, 2025, through December 31, 2025. 

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. 

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). 

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Driver's License Check

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act