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Development Executive Assistant information

How does a development executive assistant typically collaborate with fundraising and leadership teams?

A Development Executive Assistant often acts as a crucial liaison between development leadership, fundraising staff, and external stakeholders. They coordinate meetings, prepare briefing materials, and help manage donor correspondence to ensure smooth communication across departments. This role frequently involves tracking project timelines, supporting event logistics, and facilitating follow-ups, which requires strong organizational and interpersonal skills. Their support enables fundraising and leadership teams to focus on strategic initiatives while maintaining efficient daily operations.

What are the key skills and qualifications needed to thrive as a development executive assistant, and why are they important?

A Development Executive Assistant should have strong organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or equivalent experience. Familiarity with donor management systems (like Raiser's Edge), event planning software, and proficiency in Microsoft Office Suite is typically required. Excellent interpersonal communication, discretion, and the ability to multitask under pressure are crucial soft skills for excelling in this role. These competencies are vital for efficiently supporting fundraising initiatives, managing sensitive donor information, and ensuring seamless operations in a development or nonprofit environment.

What is the difference between Development Executive Assistant vs Fundraising Coordinator?

AspectDevelopment Executive AssistantFundraising Coordinator
CredentialsTypically requires administrative experience, familiarity with CRM tools, and sometimes a bachelor’s degree in business or related fieldsOften requires experience in fundraising, event planning, and communication skills, with a background in nonprofit or development work
Work EnvironmentSupports development teams within nonprofits or corporate social responsibility departments, working closely with executivesWorks directly on fundraising campaigns, donor outreach, and event coordination, often in nonprofit organizations
Employer & IndustryNonprofits, educational institutions, corporate CSR departmentsNonprofits, charitable organizations, educational institutions

The Development Executive Assistant primarily provides administrative support to development executives, focusing on scheduling, correspondence, and database management. In contrast, the Fundraising Coordinator actively manages fundraising campaigns and donor relations. While both roles support development efforts, the Executive Assistant is more administrative, whereas the Coordinator is more campaign-focused.

What is a development executive assistant?

Development Executive Assistants are administrative professionals who support executives or directors in the development or fundraising department of an organization, often within nonprofits, education, or healthcare. Their responsibilities typically include managing schedules, coordinating meetings and events, preparing reports, maintaining donor databases, and assisting with fundraising campaigns. They play a crucial role in ensuring that development operations run smoothly, allowing the executive team to focus on strategic initiatives. Strong organizational, communication, and multitasking skills are essential for success in this role.
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Development Executive Assistant jobs near you

Executive Assistant

Technology Solutions Inc

Ashley, IN

Full-time

Retirement

Re-posted 13 days ago

Job description

Job Description

Executive Assistant
Job Summary:
The Executive Assistant will serve as one of the point persons for the CEO, as well as the Executive Team. This position requires close coordination and communication with both the CEO and key leadership members. In addition, this individual is required to work successfully with representatives from various customers, vendors and community representatives with respect to the diverse populations and cultures it serves and seeks to service. The ideal person will be able to successfully manage multiple projects simultaneously. The Executive Assistant will also provide immediate support to the CEO, including but not limited to handling all scheduling, travel logistics, meeting preparation, and meeting follow up, as well as providing appropriate team support when needed.
CORE DUTIES AND RESPONSIBILITIES:

  • Under direct supervision of the CEO the Executive Assistant works independently to provide effective administrative support.
  • This position will report directly to the CEO
  • Provides administrative support to the CEO to ensure effective and efficient operations, relieving CEO of routine matters through appropriate independent action
  • Serve as a Project Manager for various projects assigned by the CEO
  • Participate in and attend meetings as necessary and/or serve as a key representative when appointed
  • Prepare the daily schedule for the CEO
  • Prepare detailed itineraries, including important numbers, locations and contact names
  • Support corporate speaking opportunities by assisting with the development of presentation materials and media packages.
  • Make reservations for the CEO air travel, ground transportation, and lodging
  • Submit vouchers for travel and expense reimbursement
  • Schedule all meetings involving the CEO
  • Brief the CEO on all scheduling activities and requests from internal and external audiences
  • Review the CEO's email
  • Monitor incoming telephone calls, takes messages, and returns calls as requested
  • Place outgoing calls and maintains a record of calls
  • Maintain files, including notes, correspondence, and all information relating to travel
  • Organize documentation and materials for the CEO
  • Accept performance-based criticism and direction
  • Meet attendance requirements as established by the CEO
  • Work a flexible schedule, including long hours, nights and weekends
  • Able to travel with the CEO on trips both foreign and domestic
  • This role will operate as key administrative support to the President and CEO, functioning partially as an Executive/Personal Assistant and duties will progressively enhance overtime This job description is not an all-inclusive list of functions and tasks; Job functions may be added, deleted, or modified without prior verbal or written notification


MINIMUM EDUCATION:
Associate's degree in Applied Business, with an emphasis in office administration coursework
YEARS OF EXPERIENCE:
5-7years of experience in supporting C-level executives; Alternatively, 5-8 years of related work experience
SKILLS:

  • Ability to deal with confidential and sensitive matters in a professional manner
  • Present a professional image and high level of ethics, integrity, discretion and confidentiality in all dealings
  • Ability to receive criticism
  • Ability to exercise discretion and independent judgement with respect to prioritization of and recommendation of appointments
  • Has an understanding and motivation for the importance of managing multiple competing priorities
  • Poise and calm under pressure, and the ability to integrate seamlessly in communication flows are all paramount
  • Ability to integrate within a diverse team and exhibit exceptional collaborative skills
  • Thorough knowledge of office administration, policies, practices, and procedures
  • Proficient in Word Processing and Microsoft Office Suite
  • Experience with Social Media Platforms
  • Exemplary verbal and written communication skills
  • Temperament to communicate with a variety of personalities in a tactful, pleasant and professional manner
  • Thoroughness and careful attention to detail
  • Creative thinking skills and a strong commitment to social service
  • Strong telephone etiquette
  • Effective organizational and filing skills
  • Types 60+ words per minute
  • Thorough knowledge of office equipment and machines