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Development Executive Assistant Jobs in Indiana (NOW HIRING)

Internationalschools

OPERADOR DE COBRANZAS

Peru, IN · On-site

... an executive assistant. - Ability to handle confidential information with discretion. ISP ... We positively engage with personal and professional development and school improvement. ISP ...

Levisonics, Inc.

Administrative Office Assistant

Fishers, IN · On-site

$15.75 - $20.50/hr

Provide executive-level support to senior management, including managing calendars, arranging ... development of assays that benefit millions of pediatric and adult patients. Levisonics offers ...

Levisonics Inc

Administrative Office Assistant

Fishers, IN · On-site

$15.75 - $20.75/hr

Provide executive-level support to senior management, including managing calendars, arranging ... development of assays that benefit millions of pediatric and adult patients. Levisonics offers ...

TRISTAR

Executive Administrative Assistant

Crane, IN · On-site

The Executive Administrative Assistant provides comprehensive management, operational, and ... and Development, Maritime Modernization and Engineering, and Technical Solutions. TRISTAR was ...

TRISTAR

Executive Administrative Assistant

Crane, IN · On-site

The Executive Administrative Assistant provides comprehensive management, operational, and ... and Development, Maritime Modernization and Engineering, and Technical Solutions. TRISTAR was ...

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Development Executive Assistant information

Is EA a dead-end job?

A Development Executive Assistant role is typically an entry-level or support position that can serve as a stepping stone to higher roles in management or development. Career progression depends on experience, skills, and opportunities within the organization, and many EAs advance into more senior positions or specialized areas over time.

How does a Development Executive Assistant typically collaborate with fundraising and leadership teams?

A Development Executive Assistant often acts as a crucial liaison between development leadership, fundraising staff, and external stakeholders. They coordinate meetings, prepare briefing materials, and help manage donor correspondence to ensure smooth communication across departments. This role frequently involves tracking project timelines, supporting event logistics, and facilitating follow-ups, which requires strong organizational and interpersonal skills. Their support enables fundraising and leadership teams to focus on strategic initiatives while maintaining efficient daily operations.

Is being a BDM a stressful job?

Being a Business Development Manager (BDM) can be stressful due to targets, client negotiations, and workload management. The role often requires strong communication skills, resilience, and the ability to handle pressure in a competitive environment.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with some senior or specialized roles reaching salaries above $100,000, especially in large corporations or executive environments. Compensation depends on experience, industry, location, and the level of responsibility, with skills in project management and advanced software often commanding higher pay.

What are the key skills and qualifications needed to thrive as a Development Executive Assistant, and why are they important?

A Development Executive Assistant should have strong organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or equivalent experience. Familiarity with donor management systems (like Raiser's Edge), event planning software, and proficiency in Microsoft Office Suite is typically required. Excellent interpersonal communication, discretion, and the ability to multitask under pressure are crucial soft skills for excelling in this role. These competencies are vital for efficiently supporting fundraising initiatives, managing sensitive donor information, and ensuring seamless operations in a development or nonprofit environment.

What is the difference between Development Executive Assistant vs Fundraising Coordinator?

AspectDevelopment Executive AssistantFundraising Coordinator
CredentialsTypically requires administrative experience, familiarity with CRM tools, and sometimes a bachelor’s degree in business or related fieldsOften requires experience in fundraising, event planning, and communication skills, with a background in nonprofit or development work
Work EnvironmentSupports development teams within nonprofits or corporate social responsibility departments, working closely with executivesWorks directly on fundraising campaigns, donor outreach, and event coordination, often in nonprofit organizations
Employer & IndustryNonprofits, educational institutions, corporate CSR departmentsNonprofits, charitable organizations, educational institutions

The Development Executive Assistant primarily provides administrative support to development executives, focusing on scheduling, correspondence, and database management. In contrast, the Fundraising Coordinator actively manages fundraising campaigns and donor relations. While both roles support development efforts, the Executive Assistant is more administrative, whereas the Coordinator is more campaign-focused.

What jobs make $3,000 a month without a degree?

Development Executive Assistants typically earn less than $3,000 monthly without a degree, but roles such as sales representatives, administrative assistants, or skilled trades like electricians and HVAC technicians can earn around or above that amount through experience and certifications. Many of these jobs focus on practical skills, on-the-job training, or certifications rather than formal degrees.

What are Development Executive Assistants?

Development Executive Assistants are administrative professionals who support executives or directors in the development or fundraising department of an organization, often within nonprofits, education, or healthcare. Their responsibilities typically include managing schedules, coordinating meetings and events, preparing reports, maintaining donor databases, and assisting with fundraising campaigns. They play a crucial role in ensuring that development operations run smoothly, allowing the executive team to focus on strategic initiatives. Strong organizational, communication, and multitasking skills are essential for success in this role.
What are popular job titles related to Development Executive Assistant jobs in Indiana? For Development Executive Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Development Executive Assistant jobs in Indiana look for? The top searched job categories for Development Executive Assistant jobs in Indiana are:
What cities in Indiana are hiring for Development Executive Assistant jobs? Cities in Indiana with the most Development Executive Assistant job openings:
Development Executive Assistant jobs near you
Executive Assistant to the Chief Administrative Officer

Executive Assistant to the Chief Administrative Officer

Buckingham Companies

Indianapolis, IN • On-site

Full-time

PTO

Posted 11 days ago

Job description

Overview
The Executive Assistant to the CAO provides administrative support for the Chief Administrative Officer including calendar management, travel and expense administration, meeting preparation and minutes, report preparation and distribution, communication assistance to the teams, and assigned projects. The Executive Assistant to the CAO also coordinates many special projects and tasks for the company including some office management functions.
Qualifications
Training/Education
  • Bachelor's degree or commensurate experience
  • Knowledge of Microsoft Office Suite; Yardi a plus
  • Advanced Excel skills

Experience/Skills
  • Minimum of five years of progressive experience in office administrative responsibilities
  • Financial analysis experience a plus
  • Technology savvy with software
  • Working knowledge of office equipment such as copiers and binding machines
  • Demonstrated experience in managing multiple tasks in a fast-paced environment
  • Excellent writing, spelling and grammar skills
  • Exceptional organizational skills
  • Demonstrated success in well-developed listening, interpersonal, collaboration and communication skills and working with multiple personalities.
  • Demonstrated success at problem solving and handling complex issues with a calm demeanor.

Special Requirements
  • High degree of professionalism, integrity and trustworthiness
  • Ability to maintain confidentiality, professionalism and discretion
  • Exceptional leadership, communication and collaboration skills
  • Demonstrates a passion for winning
  • High-energy, enthusiastic
  • High learning agility
  • Coachable
  • Provides & solicits feedback
  • Embraces change
  • Values & promotes teamwork
  • Customer-centric; puts customer needs first
  • Exceptional analytical and problem-solving skills
  • Highly developed verbal and written communication skills
  • Close attention to detail, strong organizational skills, and ability to prioritize and multi-task
  • Ability to manage multiple assignments with changing priorities and in a fast paced environment
  • High degree of accountability, sense of urgency, flexibility, and adaptability

Responsibilities
Support to CAO
  • Provides administrative support, including travel, email and telephone coverage, scheduling, copier, PowerPoint preparation, expense reports, conference/meeting or education scheduling, report preparation, meeting prep and meeting notes, and necessary communications internally and externally.
  • Completes correspondence including email, letters, memos, forms, policies, procedures and confidential information.
  • Prepares materials for meetings, attends meetings when required, takes meeting notes and distributes them to appropriate team members.
  • Creates and maintains detailed online filing system.
  • Assists with special projects from the CAO as needed
  • Provides support for the CAO around internal customer service surveys, annual reviews and KPI's
  • Assist in the prioritization and implementation of corporate goals and initiatives.
  • Complete Payscan & Invoice Approvals assigned to CAO
  • Prepare agendas and materials for all weekly CAO meetings including one-on-one meetings with direct reports
  • Prepare financial reports monthly, quarterly
  • Complete annual reporting such as YOY comparison
  • Schedule NMHC, conferences, training, for CAO and direct reports as assigned
  • Manage renewals such as Membership renewals - IAA, NMHC; Employee Certification Renewals

Travel
  • Travel Management- Legal/Compliance, Asset Management, IT, Business Solutions, Accounting, CAO team
  • Reconcile and code company credit card expenses in Concur for the CAO or other team members as determined by the CAO
  • Expense Reporting - CAO, and self
  • Liaison for external travel partners / vendors

Office Management and Miscellaneous
  • Order office supplies and other supplies needed for Management
  • Manage the inventory for the 2nd floor - office and kitchen supplies
  • Assist the other admins with managing the office for packages, mail, guests as needed
  • Provide leadership and communication to the other assistants for office management best practices and processes
  • Site Tour Tracking for CAO
  • Expense Report Approvals - as needed
  • PTO Approvals for CAO and direct reports - by submission
  • Contacts Management
  • Leadership Outings / Event Planning Assistance
  • Tracking and management at CAO's request
  • Other duties as assigned by the CAO
  • Manage budget timeline for corporate office
  • Manage Buckingham General inboxes / voicemails
  • Review and approve Office Contracts annually
  • Review and approve corporate invoices (i.e. Shredit, Engledow, Konica Minolta, etc. monthly)
  • Holiday Decor Coordination

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