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The Accounting and Human Resource Specialist (AHRS) is responsible for managing day-to-day bookkeeping, payroll processing, and administrative support for human resource functions at the Battery Wharf Hotel. This position ensures accurate financial records, provides information to the contracted accountant for reporting and reconciliations, prepares documentation for audits, and supports HR processes such as onboarding, benefits enrollment, and recordkeeping. While the AHRS reports directly to the Finance/Human Resources Director, they will also work closely with the Director of Operations & General Manager on most financial, payroll, and administrative tasks to ensure smooth coordination across the organization.

The AHRS provides essential support to the Executive Director and Director of Operations, in collaboration with the contracted accountant and HR/payroll service provider.

Bookkeeping (60%) 

Support the organization’s financial recordkeeping by accurately recording transactions, maintaining records, and providing information to the contracted accountant for month-end reporting and reconciliations. Ensure records are complete and organized in compliance with Generally Accepted Accounting Principles (GAAP) and provide documentation for the annual audit.

Principal Responsibilities:

• Maintain orderly and accurate accounting records and filing systems.

• Record cash receipts, prepare deposits, and track accounts receivable.

• Process accounts payable in a timely manner.

• Provide all necessary financial information and supporting documentation to the contracted accountant for monthly reconciliations and reports.

• Assist with preparation and monitoring of the annual budget.

• Track variances from the budget and report significant issues to management.

• Maintain petty cash fund and monitor office supply purchases.

• Ensure compliance with local, state, and federal reporting requirements.

• Assist with the preparation of documentation and schedules for the annual independent audit and year-end tax filings.

Human Resource (20%) 

Provide clerical and administrative HR support, including payroll processing, onboarding paperwork, benefits enrollment, and recordkeeping. All HR policy, investigations, and employment-related decisions are handled by the Executive Director and external consultants.

Principal Responsibilities: .

• Maintain HR and payroll files, records, and databases.

• Assist with new hire onboarding, including I-9 verification, benefits enrollment, and background check processing.

• Reconcile benefit invoices and prepare payroll-related reports.

• Assist with recruitment logistics (job postings, scheduling interviews, preparing new hire files). • Provide clerical support for performance review processes (tracking forms and deadlines).

• Rcord and respond to staff HR-related inquiries in a timely and professional manner by providing basic information and forwarding questions or concerns to the senior management team for follow-up.

Administrative Support (20%) 

Provide administrative support to the Director of Finance & HR, Director of Operations, and General Manager, including scheduling, correspondence, and maintaining office systems.

Principal Responsibilities:

• Draft and edit correspondence, reports, and presentations.

• Support scheduling of meetings, interviews, and organizational events.

• Develop and maintain office systems, procedures, and records.

• Represent the organization professionally in written and verbal communications.

• Provide general clerical support to the Director of Finance & HR, Director of Operations, and General Manager.

QUALIFICATIONS

• Associate degree in Accounting, Business Administration, or related field; equivalent work experience may be considered.

• 2+ years bookkeeping or accounting experience; Hotel experience preferred.

• Familiarity with payroll and HR administration; knowledge of labor laws helpful but not required.

• Experience providing documentation for external accountants and auditors preferred.

• Proficiency with Opera, Oracle, Profitsword and Microsoft Office 365 (Word, Excel, Outlook, PowerPoint).

• Strong organizational skills, attention to detail, and ability to manage confidential information. • Effective communication skills (written and verbal).

• Ability to manage multiple priorities and meet deadlines.

• Primarily office-based position with frequent computer use.

• Requires standing, sitting, typing, bending, and occasional lifting up to 20 lbs.

• Moderate noise level in the shared office environment.

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This job description is intended as a general overview of responsibilities and may be updated as organizational needs evolve. The Battery Wharf Hotel is an Equal Opportunity Employer.

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.