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Database Assistant Jobs in Waterloo, ON (NOW HIRING)

The Centre for Family Medicine

Receptionist

Kitchener, ON · On-site

$19 - $22/hr

... * Assist with other reception and administrative duties as assigned. Qualifications & Skills ... Experience working with a patient/client database system for booking, billing, scheduling, and ...

Amplifon

Client Care Coordinator

Cambridge, ON · On-site

CA$19 - CA$24/hr

Monitor inventory, assist with billing and invoicing, and manage walk-in inquiries. * Maintain the customer database to ensure data accuracy and compliance with healthcare privacy standards. * Drive ...

GHD

Science Graduate, Environmental

Waterloo, ON · Hybrid

... database, chemistry, and staff throughout project duration * Assist with contract administration, as required * Assist with tracking budgets and preparing invoices, as required Skills, Competencies ...

New

Waystone

Associate - Fund Governance

Waterloo, ON · On-site

The incumbent shall be responsible for support functions including database maintenance tasks for ... Keep abreast of all industry developments and regulatory changes and assist in projects related to ...

NSF

Project Manager - Agriculture

Guelph, ON · On-site

... databases * Meet with clients (phone calls, video calls, in office, at tradeshows, or at their facilities) as needed to ensure ongoing customer satisfaction * Provides customer education / training ...

MCAP

Senior Data Analyst

Waterloo, ON · On-site

Document report specifications and changes for impacted business units * Assist in providing end ... Integrate data from various systems and databases to create comprehensive datasets for analysis

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Database Assistant information

What does a database assistant do?

A Database Assistant is responsible for supporting the management, maintenance, and organization of digital databases. Their tasks often include data entry, updating records, ensuring data accuracy, and helping with generating reports. They may also assist in troubleshooting database issues, backing up data, and following security protocols. Database Assistants work closely with database administrators and other IT staff to ensure the smooth functioning of database systems. Attention to detail and proficiency with database software are important skills for this role.

What are the key skills and qualifications needed to thrive as a database assistant, and why are they important?

To thrive as a Database Assistant, you need a solid understanding of data entry, database management, and attention to detail, usually supported by a relevant associate degree or experience. Familiarity with database software like Microsoft Access, SQL, and spreadsheet tools is typically required, and knowledge of data security protocols is advantageous. Strong organizational skills, problem-solving ability, and effective communication help you excel in managing and maintaining accurate records. These competencies are vital to ensure data integrity, streamline information retrieval, and support efficient business operations.

What are some common challenges faced by database assistants, and how can they be addressed?

Database Assistants often encounter challenges such as maintaining data accuracy, managing large volumes of information, and ensuring timely updates. It's important to develop strong attention to detail and use standardized procedures to minimize errors. Collaborating closely with database administrators and IT teams can help address technical issues quickly, while ongoing training in database management systems can keep skills up to date. Being proactive in communicating potential data discrepancies and participating in regular audits also helps ensure data integrity.

What is the difference between Database Assistant vs Data Entry Clerk?

AspectDatabase AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in database managementHigh school diploma; basic computer skills
Work EnvironmentOffice settings; working with databases and softwareOffice or remote; primarily data input tasks
Employer & Industry UsageBusinesses, government agencies, IT departmentsRetail, healthcare, administrative offices
Common Search & Comparison IntentUnderstanding roles involving database management and supportFocus on data input and clerical tasks

The main difference between a Database Assistant and a Data Entry Clerk lies in their responsibilities. A Database Assistant typically supports database management, ensuring data accuracy and organization within databases, often requiring some familiarity with database software. In contrast, a Data Entry Clerk primarily focuses on inputting data into systems, with less emphasis on database structure or management. Both roles are essential in data handling but serve different functions within organizations.

What are the most commonly searched types of Database jobs in Waterloo, ON?

The most popular types of Database jobs in Waterloo, ON are:

What job categories do people searching Database Assistant jobs in Waterloo, ON look for?

The top searched job categories for Database Assistant jobs in Waterloo, ON are:

What cities near Waterloo, ON are hiring for Database Assistant jobs?

Cities near Waterloo, ON with the most Database Assistant job openings:

Database Assistant jobs near you
Infographic showing various Database Assistant job openings in Waterloo, ON as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Receptionist

The Centre for Family Medicine

Kitchener, ON • On-site

$19 - $22/hr

Part-time

Posted 10 days ago

Key responsibilities

  • Greet and check in patients upon arrival, ensuring they complete all required paperwork.

  • Answer the main phone line, direct calls, and support clinic workflows and administrative functions.

  • Support documentation processes by scanning, uploading, and managing patient records in EMR systems.

Job description

Do you have a passion for helping people? Do you thrive in a fast-paced work environment and are an excellent multi-tasker? Are you looking to join an organization with a team-based focus?


We are seeking a part-time (20-28 hours per week) receptionist for our Andrew Street location. One-year contract with the possibility to extend.


The Receptionist provides front-line administrative support to ensure the smooth and efficient operation of the clinics within the Andrew Street location. This role serves as a primary point of contact for patients delivering professional and courteous service while supporting clinic workflows and administrative functions. This role will support various clinics and teams members across FHT programs.


Key Responsibilities

  • Welcome and check in all patients upon arrival.
    • Ensure patients complete all required paperwork and forms, including clinic-specific documentation(e.g., consent forms for new Mental Health patients).
  • Maintain awareness of the requirements and workflows for all clinic programs and services.
  • Answer the high-volume main phone line and direct phone calls as required.
  • Scan and upload patient documentation from various clinics into EMR (PSS)
  • Support fax management and document processing workflows as needed.
  • Collaborate with administrative team members to ensure coverage during absences, vacations, and peak clinic times.
  • Participate in cross training to provide natural backup support for front administrative functions.
  • Assist with other reception and administrative duties as assigned.

Qualifications & Skills

  • Post secondary education - preferably related to health, an asset
  • Minimal 2 years' experience in an administrative position in a healthcare organization - preferably primary care
  • EMR experience, preferably Practice Solutions
  • Excellent information technology skills including working knowledge of Windows and Microsoft Office 365 - Excel
  • Experience working with a patient/client database system for booking, billing, scheduling, and retrieving information. Practice Solutions experience preferred
  • Excellent communications (written, verbal, and interpersonal) skills
  • Ability to multitask, prioritize and manage time effectively, with specific attention to detail in a fast-paced environment
  • Strong self-starter, able to effectively prioritize key tasks and deliverables with limited day-to-day direction, are a solution orientated thinker
  • Demonstrated ability to work collaboratively and take direction from health care professionals
  • Proven ability to keep confidential information regarding patients, health care providers, employees, business operations and team information
  • Comfort and experience working with non-English speaking populations, or through an interpreter.
  • Conscientious, flexible and adaptable

At the Centre for Family Medicine FHT, we strive to offer an exciting and caring work environment. If this position is of interest to you, please send your letter of interest and your Curricula Vitae.

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