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Database Assistant Jobs in Kitchener, ON (NOW HIRING)

University of Waterloo

Research Assistant

Waterloo, ON · On-site

Maintain inventory control and entry of product information into appropriate databases. Liaise with ... Optometric Assistant certification or equivalent training would be preferred, and a Certified ...

ABL Employment

Administrative Assistant

Waterdown, ON · On-site

Our client is seeking a detail-oriented Administrative Assistant with strong organizational and ... client databases is an asset. - Proficiency in Microsoft Office Suite (Outlook, Word, Excel ...

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Database Assistant information

What does a database assistant do?

A Database Assistant is responsible for supporting the management, maintenance, and organization of digital databases. Their tasks often include data entry, updating records, ensuring data accuracy, and helping with generating reports. They may also assist in troubleshooting database issues, backing up data, and following security protocols. Database Assistants work closely with database administrators and other IT staff to ensure the smooth functioning of database systems. Attention to detail and proficiency with database software are important skills for this role.

What are some common challenges faced by database assistants, and how can they be addressed?

Database Assistants often encounter challenges such as maintaining data accuracy, managing large volumes of information, and ensuring timely updates. It's important to develop strong attention to detail and use standardized procedures to minimize errors. Collaborating closely with database administrators and IT teams can help address technical issues quickly, while ongoing training in database management systems can keep skills up to date. Being proactive in communicating potential data discrepancies and participating in regular audits also helps ensure data integrity.

What is the difference between Database Assistant vs Data Entry Clerk?

AspectDatabase AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in database managementHigh school diploma; basic computer skills
Work EnvironmentOffice settings; working with databases and softwareOffice or remote; primarily data input tasks
Employer & Industry UsageBusinesses, government agencies, IT departmentsRetail, healthcare, administrative offices
Common Search & Comparison IntentUnderstanding roles involving database management and supportFocus on data input and clerical tasks

The main difference between a Database Assistant and a Data Entry Clerk lies in their responsibilities. A Database Assistant typically supports database management, ensuring data accuracy and organization within databases, often requiring some familiarity with database software. In contrast, a Data Entry Clerk primarily focuses on inputting data into systems, with less emphasis on database structure or management. Both roles are essential in data handling but serve different functions within organizations.

What are the key skills and qualifications needed to thrive as a database assistant, and why are they important?

To thrive as a Database Assistant, you need a solid understanding of data entry, database management, and attention to detail, usually supported by a relevant associate degree or experience. Familiarity with database software like Microsoft Access, SQL, and spreadsheet tools is typically required, and knowledge of data security protocols is advantageous. Strong organizational skills, problem-solving ability, and effective communication help you excel in managing and maintaining accurate records. These competencies are vital to ensure data integrity, streamline information retrieval, and support efficient business operations.
What job categories do people searching Database Assistant jobs in Kitchener, ON look for? The top searched job categories for Database Assistant jobs in Kitchener, ON are:
What cities near Kitchener, ON are hiring for Database Assistant jobs? Cities near Kitchener, ON with the most Database Assistant job openings:
Database Assistant jobs near you
Infographic showing various Database Assistant job openings in Kitchener, ON as of August 2026, with employment types broken down into 1% As Needed, 65% Full Time, 31% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Data Management Assistant

Hamilton Health Sciences

Hamilton, ON • On-site

Full-time

Posted 6 days ago

Job description

The Data Management Assistant's overall purpose is the verification of study data while developing/maintaining the study database, and study reports as well as providing detailed information in response to inquiries from staff and study centres. Evaluate clinical, laboratory and diagnostic case report forms and identify deviant, discrepant or inconsistent data reporting. The ability to apply knowledge of the Study Protocol, Good Clinical Practice, Standard Operating Procedures, study plans and other study documents to daily activities. The ability to apply critical thinking skills to ensure accuracy, effectiveness and efficiency of the study and study related tasks. The Data Management Assistant will provide rounds support and will extract clinical/research data from Burn rounds and chart review.

Database Development
Collaborate with the Research Coordinator, Research Assistant and or Principal Investigator to coordinate the design and
implementation of the study data management database(s), including testing.
Collaborate with the Research Coordinator, Research Assistant and or Principal Investigator to create, program, test,
implement and maintain study specific Edit Checks.

Study Start Up
Create/revise/test/approve Case Report Forms (CRFs), and Reference pages.
Collaborate with study team to ensure that sites are provided with the appropriate start up materials.
Collate with preparing site initiation power point presentations, creation of study protocol and CRF binders, Log shipment
of start-up supplies.
Communicate with sites to ensure all specific regulations are being met.

Edit checks and Reports
Collaborate with study team and database programmers to implement and test study specific edit checks.
Study specific report creation, implementation, analysis and distribution.

Data Validation
Oversees the collection, entry, delivery, verification, management, analysis and reporting of data.
Conduct, analyze and summarize data audits.
Identify deviant, discrepant, or inconsistent data.
Applies quality control notes to identify issues with data.
Identify issues with database implementation.
Identify protocol deviations and lost to follow-up patients.

Follow-up with sites
Data quality, overdue visits, source document collected for adjudication.
Site questions and concerns, site training.

Site correspondence
Responds to inquiries from study centres regarding data quality/issues.

Prepare study materials
Prepare for study meetings (collect materials, create presentation slides).
Create slides for scientific meetings.

Research/Data Management Experience:
Ability to assess data analytically for quality and consistency.
High level of attention to detail, organizational and problem-solving skills to ensure overall best data quality.
Ability to effectively integrate the requirements for database design and functionality to achieve a high level of data quality.
Ability to manage data including database design and development, CRF creating, edit checks, testing and validation while utilizing required systems.
Ability to assess and analyze large volumes of data while isolating trends and identifying discrepancies and errors to ensure clean data.
Computer skills
Knowledge of REDCap is preferred.
Proficient in Microsoft Office (Word, Excel, Macros, Access, and PowerPoint).
Communication
Excellent written and oral communication skills. 
Ability to work with a multidisciplinary team to produce high quality study results. 
Ability to delegate responsibility to other staff and work independently as required. 

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