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Database Assistant Jobs in Waterloo, ON (NOW HIRING)

Demant

Order Entry & Invoicing Associate

Kitchener, ON · On-site

Ensure that all entries are accurately entered into the Navision databases. * Assist other associates as required to accommodate for changes in volume, workflow and/or staffing level. * Perform other ...

Copeland

Administrative Assistant

Brantford, ON

CA$50K - CA$60K/yr

Greet and assist visitors, clients, or vendors. Provide courteous and professional assistance ... Input and manage data in databases or spreadsheets. Prepare reports, presentations, and other ...

Perseus Group

Director, Support

Waterloo, ON · On-site +1

CA$85K - CA$104K/yr

Participate in initiatives to modernize legacy database structures, tooling, and operational practices. * Assist with improving data models, documentation, and standards to support long-term ...

Aecon Group Inc.

Materials Lead

Brantford, ON

Return and document materials no longer required by Pipe Shop to correct storage location * Assist in the ongoing development of the Databases and process efficiencies * Ensure Monthly Inventory ...

ShareWord

Ministry Administrator

Guelph, ON

Manage the church database, ensuring Church Partners' data is kept current. * Add new churches to ... Assist the ministry director as needed with anything related to the ministry * All other duties as ...

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Database Assistant information

What does a database assistant do?

A Database Assistant is responsible for supporting the management, maintenance, and organization of digital databases. Their tasks often include data entry, updating records, ensuring data accuracy, and helping with generating reports. They may also assist in troubleshooting database issues, backing up data, and following security protocols. Database Assistants work closely with database administrators and other IT staff to ensure the smooth functioning of database systems. Attention to detail and proficiency with database software are important skills for this role.

What are the key skills and qualifications needed to thrive as a database assistant, and why are they important?

To thrive as a Database Assistant, you need a solid understanding of data entry, database management, and attention to detail, usually supported by a relevant associate degree or experience. Familiarity with database software like Microsoft Access, SQL, and spreadsheet tools is typically required, and knowledge of data security protocols is advantageous. Strong organizational skills, problem-solving ability, and effective communication help you excel in managing and maintaining accurate records. These competencies are vital to ensure data integrity, streamline information retrieval, and support efficient business operations.

What are some common challenges faced by database assistants, and how can they be addressed?

Database Assistants often encounter challenges such as maintaining data accuracy, managing large volumes of information, and ensuring timely updates. It's important to develop strong attention to detail and use standardized procedures to minimize errors. Collaborating closely with database administrators and IT teams can help address technical issues quickly, while ongoing training in database management systems can keep skills up to date. Being proactive in communicating potential data discrepancies and participating in regular audits also helps ensure data integrity.

What is the difference between Database Assistant vs Data Entry Clerk?

AspectDatabase AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in database managementHigh school diploma; basic computer skills
Work EnvironmentOffice settings; working with databases and softwareOffice or remote; primarily data input tasks
Employer & Industry UsageBusinesses, government agencies, IT departmentsRetail, healthcare, administrative offices
Common Search & Comparison IntentUnderstanding roles involving database management and supportFocus on data input and clerical tasks

The main difference between a Database Assistant and a Data Entry Clerk lies in their responsibilities. A Database Assistant typically supports database management, ensuring data accuracy and organization within databases, often requiring some familiarity with database software. In contrast, a Data Entry Clerk primarily focuses on inputting data into systems, with less emphasis on database structure or management. Both roles are essential in data handling but serve different functions within organizations.

What are the most commonly searched types of Database jobs in Waterloo, ON?

The most popular types of Database jobs in Waterloo, ON are:

What job categories do people searching Database Assistant jobs in Waterloo, ON look for?

The top searched job categories for Database Assistant jobs in Waterloo, ON are:

What cities near Waterloo, ON are hiring for Database Assistant jobs?

Cities near Waterloo, ON with the most Database Assistant job openings:

Database Assistant jobs near you
Infographic showing various Database Assistant job openings in Waterloo, ON as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Order Entry & Invoicing Associate

Demant

Kitchener, ON • On-site

Full-time

Re-posted 21 days ago

Job description

Purpose of the Position

To maintain the accuracy and integrity of orders in the Navision database through accurate order entry and invoicing of all products.

Major Duties and Accountabilities
  • Generate all ITE (In the Ear), BTE (Behind the Ear) hearing aid repair, remake, service, and accessories orders.
  • Input sales orders into the Navision database.
  • Regularly interact with Production and Client Services regarding order inquiries, status checks, service repair estimates or warranty inquiries.
  • Responsible for accurate documentation of ITE, BTE, Accessories and Ear Molds.
  • Monitor and invoice all incoming orders from Courier, Email, Deskpro, and WebOrders.
  • Update service card with any changes.
  • Maintain a low reject rate.
  • Add appropriate service codes, adjust warranty and pricing etc. when necessary.
  • Responsible for accurate documentation, filing, and organization of necessary paperwork.
  • Ensure that all entries are accurately entered into the Navision databases.
  • Assist other associates as required to accommodate for changes in volume, workflow and/or staffing level.
  • Perform other tasks as required by the Manager.
  • Meet and follow all Company and Departmental standards, policies and procedures regarding turnaround time, rushes, quality, and customer service.
  • Adhere to all Human Resources policies and procedures.
  • Conduct basic equipment maintenance as necessary.
Qualifications

To perform this job successfully, an individual must be able to perform each major duty and accountability satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • A high school diploma or equivalent is required.
  • Excellent typing skills are necessary (Minimum of 40 WPM).
  • Must be detail oriented and have a solid background in record keeping procedures and maintaining organized documentation and/or filing systems.
  • Knowledge of Microsoft Office programs (Word processing and spreadsheet applications).
  • Fluent with a Windows operating computer program.
Details of the Position

Problem Solving/Judgement and Decision Making: 
Works on production assignments that are semi-repetitive and routine in nature. Issues that may arise on a regular basis will be deferred to the Manager, Order Entry, and Invoicing and/or the Director of Operations for resolution.

Supervision Received:

 Primary reporting relationship is typically to the department Manager, Order Entry, and Invoicing. Assignments are performed under minimal direction.

Supervision Exercised: 

 Has no supervisory responsibilities but may provide guidance and training to less experienced employees in the department or functional area.

Internal and External Contacts: 

Routinely interacts with other team members in the Order Entry and Invoicing team, Operations team, and the Senior Director - Operations. Contacts are intermittent with non-management and management staff in Accounting and Client Services for routine assignments.

Health & Safety - Personal Protective Equipment:  

There is no current mandatory or recommended PPE for this position.

Disclaimer Note

This job description is not intended to be, nor should it be construed as, a contract of employment, nor as an exhaustive statement of duties, responsibilities, or requirements. This job description is to be used as a guideline to give you an understanding of what the Company has defined this position to be by describing the general content of the responsibilities for the performance of this job. The Company reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.
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