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Department Assistant for Mathematics

University of Wisconsin-Platteville

1 Positions

ID: cE54ZVVBMHJxb0hIZmZz

Posted On 07/30/2026

Job Overview

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Department Assistant for Mathematics

Job Category: University Staff

Employment Type: Regular

Job Profile: Department Assistant

Position Summary:

The Department Assistant serves as the primary administrative support for the Mathematics Department and is often the first point of contact for students, faculty, staff, and visitors. This position provides comprehensive administrative, financial, and academic support while ensuring the efficient daily operation of the department. The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a collaborative academic environment. This is a full-time, 12-month, benefit (http://www.wisconsin.edu/ohrwd/benefits/) and paid leave eligible position with an hourly rate of $20.50.

Key Job Responsibilities:

Administrative Support

• Represent and act as first point of contact for Mathematics Department.

• Serve as a resource for faculty, staff and students regarding university rules, regulations, policies, forms and procedures.

• Establish and maintain department files.

• Establish and/or maintain proficiency with the software associated with database, budgeting, classrooms, course materials, curricular and catalog changes.

• Assist faculty, in numerous areas associated with instruction, scheduling rooms, computers/software requests, etc.

• Assist faculty in registration and travel arrangements for mathematics conferences.

• Assist with Faculty and Academic Staff searches.

• Use university database to prepare a variety of reports needed by the department.

• Plan and coordinate the annual events.

Budget and Records Management

• Prepare and update 5-year budget estimates for each department account for the UW-Platteville Budget Office and EMS Dean’s Office.

• Manage department financial transactions in consultation with the department chair.

• Maintain control on the usage and tracking of the department procurement card and reconcile monthly billing statements.

• Create spread sheets to track all expenditures and fund transfers.

• Oversee all accounts.

• Maintain inventory and related records and order supplies for department.

Registration/Curriculum Management for the Department.

• Assist Chair in creating class schedule and scheduling classrooms for the semester in response to various parameters, i.e. room availability, course conflicts, faculty schedules, enrollment management, etc.

• Identify and verify which course materials are required for courses each semester and that quantities are available. Serve as liaison to Textbook Center.

• Coordinate classrooms for group final exams and duplication of the exams.

• Obtain Advanced Placement scores annually and interpret the scores pursuant to department policy. Assist students in enrollment changes due to AP results.

• Provide information to students on adding and dropping courses, and repeat forms.

• Process major change forms. Assign each mathematics major to an advisor in the student’s area of interest.

What You Need to Succeed:

• High school diploma or GED.

• Minimum of two years of experience in an administrative or office support role.

• Excellent written and verbal communication skills.

• Strong organizational skills with exceptional attention to detail.

• Ability to work independently while managing multiple priorities.

• Ability to maintain confidentiality and exercise sound judgment when working with students, faculty, staff, and university administrators.

• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.

• Willingness to learn specialized university software and systems.

• Ability to troubleshoot administrative and technical issues.

Preferred Qualifications:

• Experience providing administrative support in a higher education or similar professional environment.

• Experience with budgeting, financial reconciliation, scheduling, or database management.

• Experience coordinating events, meetings, or academic support services.

Why It’s Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master’s degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining —particularly lead mining —dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

The Mathematics Department offers a collaborative, student-focused environment where employees play a vital role in supporting academic excellence. This position provides the opportunity to work closely with faculty, students, and university leadership while contributing to the success of department operations and student achievement.

How to Apply:

Application Deadline:

To ensure full consideration, applications must be received by August 14, 2026. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications.

• A current resume.

Legal Notices and Important Information:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report (https://www.uwplatt.edu/clery-act) is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). (https://docs.legis.wisconsin.gov/document/statutes/19.36%287%29%28a%29)

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Required Postings: Labor Law Poster - English (https://s3.us-east-2.amazonaws.com/elpmc-prod/posters/state/WI/WisconsinFederalComboEnglish.pdf)

Labor Law Poster - Spanish

Families First Coronavirus Response Act Update

Primary Contact

164697

Tara Rucker

Human Resources, Human Resources

608-342-1176

Phone

Phone

Phone

Fax

[email protected]

Email

True

False

True

Job Details

Categories

Architecture/Engineering/Drafting

Banking/Mortgage/Financial Services

Clerical/Office Administration

Education

Environmental/Quality Assurance/Safety

Human Resources

Sales/Service

Security

Location

Platteville, WI

Job Type

Employee

Full/Part

Full Time

Company ID

1315

Job REQ #

cE54ZVVBMHJxb0hIZmZzekNwajl0ZFlJWlpONFNrWUNOVUl5UmtXYmNveG15cTQrOUR6M3ZRVEJWQldidzVFU2QyaStQd0hsQzA4RjlSUlBuTFpQMXNJYmQxMWRNbEM2MUI4Vm5KcE5wU0U9

# Positions

1

Start Date

20260730

End Date

20260902

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University of Wisconsin-Platteville

About the Company

The University of Wisconsin-Platteville is one of 13 publicly supported comprehensive universities in the University of Wisconsin System. Founded in 1866, UW-Platteville (UWP) is the oldest public institution in the State of Wisconsin, and is considered one of the safest campuses in the nation. We are proud of our students' contribution to the safety record, their pursuit of academic excellence and the leadership they continually demonstrate throughout the state, region and nation. As our nickname implies, our UW-Platteville "Pioneers" have created the very foundation for which we are known. Our leadership in the Colleges of Business, Industry, Life Science, and Agriculture; Engineering, Mathematics, and Science; and Liberal Arts and Education helps students build on the foundation of strong values, commitment to excellence, leadership for a stronger world and a knowledge of technology which prepares them for life in the 21st century.

We encourage you to visit our World Wide Web home page at http://www.uwplatt.edu/ .

Our Mission

The fundamental mission of UW-Platteville and the entire UW System is to serve the people of Wisconsin. This basic goal is expressed in detail in the mission statement adopted in 1988 and revised in 2002. In those statements, UW-Platteville pledges itself to:

1. Enable each student to become broader in perspective, more literate, intellectually more astute, ethically more sensitive and to participate wisely in society as a competent professional and knowledgeable citizen.

2. Provide baccalaureate degree programs which meet primarily regional needs in arts and sciences, teacher education, business and information technology.

3. Provide baccalaureate degree programs and specialized programs in middle school education, engineering, technology management, agriculture and criminal justice which have been identified as institutional areas of emphasis.

4. Provide graduate programs in areas clearly associated with its undergraduate emphases in education, agriculture, technology management, engineering and criminal justice.

5. Provide undergraduate distance learning programs in business administration and graduate online programs in project management, criminal justice and engineering.

6. Provide agricultural systems research programs utilizing the Pioneer Farm in partnership with businesses, universities and agencies.

7. Expect scholarly activity, including applied research, scholarship and creative endeavor, that supports its programs at the baccalaureate degree level, its selected graduate programs and its special mission.

8. Seek to serve the needs of all students and in particular the needs of women, minority, disadvantaged and nontraditional students. Furthermore, the University seeks diversification of the student body, faculty and staff.

9. Serve as an educational, cultural and economic development resource to southwestern Wisconsin.

These statements, along with the UW System and University Cluster mission statements, provide a guide to UW-Platteville in what it attempts and does not attempt to accomplish as