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Coordinator Notary Jobs (NOW HIRING)

The Farrell Law Firm, P.C.

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Client Care & Signing Coordinator

Marietta, GA · On-site

$50K - $60K/yr

Notary Public: Active Commissioned Notary Public (or willing to obtain commission within 30 days of hire). * Communication: Exceptional interpersonal skills, warmth, and an ability to explain ...

The Farrell Law Firm, P.C.

Be Seen First

Client Care & Signing Coordinator

Milton, GA · On-site

$50K - $60K/yr

Notary Public: Active Commissioned Notary Public (or willing to obtain commission within 30 days of hire). * Communication: Exceptional interpersonal skills, warmth, and an ability to explain ...

Pinsly Railroad

Corporate Office Coordinator

Jacksonville, FL · On-site

$16.75 - $22.25/hr

... Notary Public and provide notary services for company-related documents as needed. · Maintain ... and coordination of first-day needs. · Maintain organized electronic and physical files and ...

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Coordinator Notary information

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How much do coordinator notary jobs pay per year?

As of Sep 14, 2026, the average yearly pay for coordinator notary in the United States is $57,869.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,500.00 and $69,500.00 per year, depending on experience, location, and employer.

What is a coordinator notary?

Coordinator Notaries are professionals who manage and facilitate the notary process, ensuring that legal documents are properly signed, witnessed, and authenticated according to state laws. They often coordinate between clients, notaries, and other parties involved to schedule signings, verify identities, and handle document logistics. Their role is crucial in real estate transactions, legal agreements, and other situations requiring notarized documents. Coordinator Notaries help streamline the process, reduce errors, and ensure compliance with all legal requirements.

How does a coordinator notary typically collaborate with other departments to ensure the smooth processing of legal documents?

A Coordinator Notary often works closely with legal, real estate, and administrative teams to ensure all notarized documents are accurate and comply with regulatory standards. They coordinate schedules, verify document authenticity, and facilitate communication between parties to prevent delays or errors. This role requires strong organizational skills and attention to detail, as well as the ability to manage multiple tasks and deadlines while supporting colleagues across departments. Effective collaboration is essential for maintaining workflow efficiency and ensuring all legal requirements are met.

What are the key skills and qualifications needed to thrive as a coordinator notary, and why are they important?

To thrive as a Coordinator Notary, you need a thorough understanding of notarial laws, document preparation, and administrative procedures, often supported by a notary public commission and relevant experience. Familiarity with electronic notarization platforms, document management systems, and secure recordkeeping tools is essential. Strong organizational skills, attention to detail, and effective communication set outstanding professionals apart in this role. These competencies ensure the accurate execution of legal documents, regulatory compliance, and trustworthy service to clients.

What is the difference between Coordinator Notary vs Notary Public?

AspectCoordinator NotaryNotary Public
CredentialsNotary commission, possibly additional coordinator trainingNotary commission, state-specific certification
Work EnvironmentOffice settings, legal or real estate firmsMobile, varied locations, public settings
Employer & IndustryLegal, real estate, financial sectorsPublic service, legal, real estate

The Coordinator Notary typically works in an office environment, managing notarizations and coordinating document processes, often with additional administrative duties. A Notary Public primarily performs notarizations in various locations, serving the public directly. Both roles require notarization credentials, but the Coordinator Notary often combines administrative responsibilities with notarization tasks, whereas the Notary Public focuses solely on notarizations in diverse settings.

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Coordinator Notary jobs near you
Infographic showing various Coordinator Notary job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $57,869 per year, or $27.8 per hour.

Administrative Assistant and Ecclesiastical Notary

Nashville, TN • On-site

Roman Catholic Diocese of Nashville
See more jobs at Roman Catholic Diocese of Nashvilleexternal

$17.50 - $23.50/hr

Full-time

Re-posted 5 days ago

Job description

Description

SUMMARY

The Administrative Assistant is responsible for providing support to the Tribunal staff and judges in order to ensure consistent, accurate, and timely execution of all things necessary for the efficient operation of the Tribunal. The Ecclesiastical Notary is appointed to office by the Bishop and prepares and authenticates all judicial acts of the Tribunal (cc. 483 - 484).


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Ability to maintain the highest level of confidentiality
  • Maintains familiarity with Tribunal procedures and all aspects of the Tribunal's ministry and ensures that procedural formalities are observed in all cases.
  • Photocopies and scans Tribunal cases.
  • Merges data residing in the database and issues "letters of change."
  • Performs necessary data entry and filing of records, and closes out Tribunal cases.
  • Reviews, assesses, and instructs cases.
  • Prepares and prints letters and decrees.
  • Processes sanations and dispensations after approval.
  • Notarizes judicial acts of the Tribunal, e.g., decrees, decisions, sentences.
  • Communicates clearly and appropriately with petitioners, respondents, and witnesses.
  • Cooperates in the maintenance of timely and correct data entry, file management, and correspondence.
  • Assists with the efficient operation of the Court of Second Instance.
  • Participates in regular Tribunal meetings and discussions.
  • Attends canonical meetings for the purpose of continuing education.
  • Assists with preparation and coordination of Tribunal-sponsored events and trainings.
  • Performs other duties that are deemed necessary and appropriate by the Director.

COMPETENCIES (5-6):

  • Strong attention to detail
  • Strong organizational skills
  • Strong communication skills
  • Team player
  • Strong interpersonal skills
  • Situational awareness
  • Instills and inspires trust
  • Customer service oriented
  • Go getter with desire to expand knowledge

Requirements

EDUCATION and/or EXPERIENCE

  • High School or equivalent.
  • Some theological/canonical knowledge/experience preferred.
  • Prior Tribunal experience preferred but not required.


OTHER SKILLS

  • Well developed interpersonal and communication skills.
  • Strong writing, organizational, and critical thinking skills.
  • Ability and willingness to engage in collaborative ministry.
  • Pastoral concern and sensitivity toward those who are served by the Tribunal.
  • Computer literacy requirements: Windows platform, MS Office, and FileMaker Pro.
  • Bilingual competency in Spanish, written and spoken, preferred but not required.

Apply