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Contract Virtual Assistant Jobs in Rochester, NY

Passero Associates

Executive Assistant

Rochester, NY · On-site

Provide administrative and document support for proposals, contracts, and marketing materials ... and virtual infrastructure services and solutions. We have the resources needed to manage all ...

Paychex

HR Analyst Intern - Summer 2026

Rochester, NY · On-site +1

$20/hr

Responsibilities * Assist in collecting, cleaning, and analyzing HR data (e.g., headcount, turnover ... We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes ...

Schulte Companies

Wedding Specialist

Fairport, NY · On-site

Free Telemedicine and Virtual Mental Health care access for all Associates starting day one ... Negotiate contracts according to company standards * Ensure all pertinent aspects of solicitation ...

Schulte Companies

Wedding Specialist

Fairport, NY · On-site

Free Telemedicine and Virtual Mental Health care access for all Associates starting day one ... Negotiate contracts according to company standards * Ensure all pertinent aspects of solicitation ...

Schulte

Event Planning Manager

Fairport, NY · On-site

Free Telemedicine and Virtual Mental Health care access for all Associates starting day one ... Negotiate contracts according to company standards * Ensure all pertinent aspects of solicitation ...

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All JobsContract Virtual Assistant JobsContract Virtual Assistant Jobs in Rochester, NY

Contract Virtual Assistant information

See Rochester, NY salary details

$11

$24

$33

How much do contract virtual assistant jobs pay per hour?

As of Jun 24, 2026, the average hourly pay for contract virtual assistant in Rochester, NY is $24.07, according to ZipRecruiter salary data. Most workers in this role earn between $20.14 and $27.02 per hour, depending on experience, location, and employer.

What are the typical daily responsibilities of a Contract Virtual Assistant?

As a Contract Virtual Assistant, your daily responsibilities can vary depending on your clients' needs, but commonly include managing emails and calendars, scheduling appointments, handling data entry, preparing documents, and conducting research. You might also assist with social media management, basic bookkeeping, or customer service tasks. Since you work remotely and often support multiple clients, effective communication and time management are crucial. Collaboration typically happens via email, project management tools, and virtual meetings, so being comfortable with digital platforms is essential to succeed in this role.

What are the key skills and qualifications needed to thrive as a Contract Virtual Assistant, and why are they important?

To thrive as a Contract Virtual Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by experience or relevant training. Familiarity with tools such as Microsoft Office, Google Workspace, project management platforms, and communication software is essential. Outstanding communication, time management, and problem-solving abilities set top performers apart. These skills are crucial for efficiently supporting clients, managing multiple tasks remotely, and maintaining high productivity in a virtual work environment.

What are Contract Virtual Assistants?

Contract Virtual Assistants are independent professionals who provide administrative, technical, or creative support to businesses or entrepreneurs remotely, usually on a contract basis. They are not full-time employees but rather work on specific projects or for set periods as outlined in their contracts. Common tasks include managing emails, scheduling appointments, handling social media, data entry, and various other support services. This arrangement allows businesses to access skilled assistance without the costs and commitments of hiring a permanent employee.
What are popular job titles related to Contract Virtual Assistant jobs in Rochester, NY? For Contract Virtual Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Contract Virtual Assistant jobs in Rochester, NY look for? The top searched job categories for Contract Virtual Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Contract Virtual Assistant jobs? Cities near Rochester, NY with the most Contract Virtual Assistant job openings:
Contract Virtual Assistant jobs near you
Infographic showing various Contract Virtual Assistant job openings in Rochester, NY as of June 2026, with employment types broken down into 86% Full Time, and 14% Contract. Highlights an 86% In-person, and 14% Remote job distribution, with an average salary of $50,072 per year, or $24.1 per hour.
Executive Assistant

Executive Assistant

Passero Associates

Rochester, NY • On-site

Other

Posted 20 days ago

Job description

Overview
Passero Associates is seeking a proactive, detail-oriented Executive Assistant to support operations in our growing Rochester, NY office. This role is ideal for a highly organized professional who thrives on collaboration, customer service, and keeping teams operating efficiently.
At Passero, we believe in investing in our people. You'll be joining a supportive, team-oriented environment where your contributions are valued and where career growth opportunities are encouraged.
Key Responsibilities
  • Provide administrative and document support for proposals, contracts, and marketing materials, including formatting, proofreading, coordination, and compliance support as needed.
  • Assist with the preparation, tracking, and organization of AIA contract documents and other A/E/C-related agreements.
  • Support proposal and project information management using the firm's CRM system (Deltek Vantagepoint), including data entry, updates, and basic reporting.
  • Serve as a key point of contact for internal and external customers, delivering exceptional client service.
  • Coordinate calendars, meetings, and office workflows to ensure smooth daily operations.
  • Maintain organized digital and physical filing systems.
  • Support office administration functions, including coordination with vendors and internal teams.
  • Assist with marketing-related tasks as needed, including basic graphic design, social media support, or proposal assistance (as applicable).
  • Contribute to a professional, welcoming office environment and support team collaboration.
Qualifications & Experience
  • Associate degree (AAS) in Office Technology, Business/Office Management, or a related field; or equivalent professional experience.
  • 5+ years of administrative support experience; experience in an Architecture or Engineering firm strongly preferred.
  • Experience in supporting proposals, RFQs/RFPs, or marketing deliverables is highly desired.
  • Strong commitment to customer service and supporting both internal teams and external clients.
  • Familiarity with AIA contract documents and A/E contracts preferred.
  • Experience with Deltek Vantagepoint or similar CRM/project management platforms strongly preferred.
  • Excellent verbal, written, and interpersonal communication skills.
  • Self-starter with a high level of accountability who works well independently and collaboratively.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.
  • Experience with Adobe Creative Suite, Bluebeam, or project management software is a plus.

About Passero: founded in 1972, Passero Associates has a staff of more than 180 professionals in nine offices providing high-quality, value-oriented architecture, aviation, civil and structural engineering, planning, transportation, and survey services throughout the northeastern, southeastern, and midwestern United States.
As a full-service professional AEC firm, our technical teams specialize in traffic engineering, sustainability, program management, design-build, construction observation, 3D visualization, and virtual infrastructure services and solutions. We have the resources needed to manage all aspects of your project that ensure adherence to schedule, quality, and cost. Passero develops projects that our clients can be proud of for years to come.
At Passero Associates, Our People Make the Difference.
Service. Solutions. Results.
EOE/AA - Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran. Passero Associates is committed to leveraging the talent of a diverse workforce to better serve our clients, our people and the community.
Passero Associates is not able to sponsor visas
Recognized nationally by the Zweig Group as one of the "Best Firms to Work For," Passero Associates is a growing multi-disciplinary consulting firm providing planning, engineering, architectural design, structural, surveying, sustainability, program management, design-build, construction administration and inspection services throughout six offices in the northeastern, midwestern, and southeastern United States.

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