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Contract Project Administrator Jobs in Reston, VA

HMSHost

Project Administrator

Bethesda, MD · On-site

$77K - $91K/yr

Oversees contract information including assigning contract numbers, monitoring contract and change ... The Project Administrator reports to the Senior Director of Design & Construction Program Support ...

Dufry

Project Administrator

Bethesda, MD · On-site

$77K - $91K/yr

Oversees contract information including assigning contract numbers, monitoring contract and change ... The Project Administrator reports to the Senior Director of Design & Construction Program Support ...

Dufry

Project Administrator

Bethesda, MD

$77K - $91K/yr

Oversees contract information including assigning contract numbers, monitoring contract and change ... The Project Administrator reports to the Senior Director of Design & Construction Program Support ...

TekSynap

Project Administrator

Arlington, VA

Must possess Secret clearance Overview We are seeking a Project Administrator to join our team ... Employees are required to comply with any vaccination requirements mandated by contract, applicable ...

TekSynap

Project Administrator

Arlington, VA · On-site

Must possess Secret clearance Overview We are seeking a Project Administrator to join our team ... Employees are required to comply with any vaccination requirements mandated by contract, applicable ...

TekSynap

Project Administrator

Arlington, VA · On-site

Overview We are seeking a Project Administrator to join our team supporting DISA JSP ETM in ... Employees are required to comply with any vaccination requirements mandated by contract, applicable ...

TekSynap

Project Administrator

Arlington, VA

Must possess Secret clearance We are seeking a Project Administrator to join our team supporting ... Employees are required to comply with any vaccination requirements mandated by contract, applicable ...

HNTB

Project Contract Administrator I

Arlington, VA

Reviews contracts and other project-related documentation for compliance with client policy and requirements. Assesses risks/issues and advise leadership on necessary changes to mitigate risks or ...

Technomics Inc

Contracts Administrator

Arlington, VA · On-site

The Contracts Administrator will work closely with the Contracts Manager and CFO to deliver ... Advise and support Project Managers in monitoring contract performance to ensure cost and technical ...

Technomics

Contracts Administrator

Arlington, VA

The Contracts Administrator will work closely with the Contracts Manager and CFO to deliver ... Advise and support Project Managers in monitoring contract performance to ensure cost and technical ...

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All JobsContract Project Administrator JobsContract Project Administrator Jobs in Reston, VA

Contract Project Administrator information

See Reston, VA salary details

$15

$30

$54

How much do contract project administrator jobs pay per hour?

As of Jun 21, 2026, the average hourly pay for contract project administrator in Reston, VA is $30.13, according to ZipRecruiter salary data. Most workers in this role earn between $22.74 and $34.76 per hour, depending on experience, location, and employer.

What are the main challenges a Contract Project Administrator faces when coordinating between multiple stakeholders?

A Contract Project Administrator often acts as a central liaison between clients, contractors, vendors, and internal teams. One of the main challenges is ensuring that all parties are aligned on project timelines, deliverables, and contract requirements, especially when changes occur. Balancing competing priorities and resolving misunderstandings quickly are essential skills, as delays or miscommunications can impact project success. Effective organization, clear communication, and proactive follow-up are crucial for overcoming these challenges and keeping projects on track.

What is the difference between Contract Project Administrator vs Project Coordinator?

AspectContract Project AdministratorProject Coordinator
CredentialsTypically requires a relevant certification (e.g., CAPM) and experience in contract managementOften requires a degree or diploma in project management or related field, with less emphasis on certifications
Work EnvironmentWorks on specific contracts, often in industries like construction, IT, or engineering, with a focus on contract complianceWorks across projects to support planning, scheduling, and communication, usually in corporate or organizational settings
Employer & Industry UsageCommon in industries requiring contract oversight, such as construction, government, and consultingWidely used in various industries for supporting project teams and ensuring project progress

The Contract Project Administrator focuses on managing contractual aspects of projects, ensuring compliance and documentation, while the Project Coordinator supports overall project execution, scheduling, and communication. Both roles are essential but differ mainly in scope and focus.

What are Contract Project Administrators?

Contract Project Administrators are professionals responsible for managing and overseeing contracts within a project to ensure compliance, accuracy, and timely completion. They coordinate between various stakeholders, handle documentation, track contract milestones, and ensure that contractual obligations are met throughout the lifecycle of a project. Their role often involves risk management, budgeting, and maintaining effective communication between clients, vendors, and internal teams. This position is critical for organizations that handle multiple contracts or complex projects, as it helps minimize legal and financial risks.

What are the key skills and qualifications needed to thrive as a Contract Project Administrator, and why are they important?

To thrive as a Contract Project Administrator, you need a strong understanding of contract management, project coordination, and compliance, often supported by a degree in business administration or a related field. Familiarity with contract management software, project management tools like MS Project or Asana, and knowledge of relevant regulations is typically required. Attention to detail, organizational skills, and effective communication make individuals stand out in this role. These skills are crucial for ensuring contracts are well-managed, timelines are met, and projects are completed successfully and in compliance with legal requirements.
What are popular job titles related to Contract Project Administrator jobs in Reston, VA? For Contract Project Administrator jobs in Reston, VA, the most frequently searched job titles are:
What job categories do people searching Contract Project Administrator jobs in Reston, VA look for? The top searched job categories for Contract Project Administrator jobs in Reston, VA are:
What cities near Reston, VA are hiring for Contract Project Administrator jobs? Cities near Reston, VA with the most Contract Project Administrator job openings:
Contract Project Administrator jobs near you
Project Administrator

Project Administrator

HMSHost

Bethesda, MD • On-site

$77K - $91K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

HMSHost rating

6.0

Company rating: 6.0 out of 10

Based on 111 frontline employees who took The Breakroom Quiz

40th of 66 rated caterers

Job description

With a career at HMSHost, you really benefit! We Offer
  • Health, dental and vision insurance
  • Generous paid time off (vacation, flex or sick)
  • *401(k) retirement plan with company match
  • *Company paid life insurance
  • *Tuition reimbursement
  • Employee assistance program
  • Training and exciting career growth opportunities
  • Referral program - refer a friend and earn a bonus

*Benefits may vary by position so ask your recruiter for details.
Purpose: The Project Administrator serves as a critical financial and operational resource for the Design & Construction department, partnering with Project Directors to produce and maintain accurate project cost reporting, contract documentation, and budget correspondence across a portfolio of currently funded and pipeline projects. This role drives project financial integrity by analyzing costs, reconciling invoices, administering closeout processes, and conducting internal control reviews that safeguard organizational assets and ensure full compliance with contractual and regulatory obligations.
Essential Functions:
  • Serves as the primary administrative resource for Project Directors managing project data, tracking, and reporting accuracy through Avolta project management tools such as USGN and OPC
  • Oversees contract information including assigning contract numbers, monitoring contract and change order execution, and creating and maintaining files
  • Compiles, analyzes, and prepares reports to inform leadership decision-making and project status updates
  • Reconciles invoices for accuracy, contract adherence, and actual costs; secures approvals and ensures timely processing
  • Administers project closeout processes including reconciling budgets, estimates and actual costs, approvals, and accounting closeout
  • Tracks project costs and documentation; coordinates activities to ensure compliance and successful completion by target dates
  • Reviews proposals and drafts contracts based on proposals, examining terms and resolving risks pertaining to contractual obligations
  • Analyzes budget information and makes recommendations for reallocation and reclassification of costs to optimize project financial performance
  • Conducts internal control review for efficiency and effectiveness in detecting and preventing fraud, waste, abuse and misappropriation of funds

Reporting Relationship: The Project Administrator reports to the Senior Director of Design & Construction Program Support
Minimum Qualifications, Knowledge, Skills, and Work Environment :
  • Education and Experience: The combination of education and professional experience must exceed 5 years:
    • In a technical role: Requires 5 years of experience in project administration, contract management, financial coordination, or related within a design, construction, or capital projects environment
    • A Bachelor's degree in Business, Construction Management, Finance, or a related field can count for 2 of the 5-year requirement
    • Industry: 3-5 years of experience in hospitality, retail, airport, or commercial construction environments preferred
  • Specialized Training:
    • Proficiency in project management and financial tools including SAP, Excel, USGN, OPC, and FTP required
    • Knowledge of contract administration, change order processes, and project closeout procedures strongly preferred
    • Familiarity with internal control frameworks and budget reconciliation practices
  • Specialized Skillset/Competencies/Traits:
    • Demonstrated financial acumen with the ability to reconcile budgets, analyze cost variances, and recommend reallocation or reclassification of costs to optimize project financial performance
    • Proven attention to detail and accuracy in invoice processing, contract documentation, and project cost reporting across a multi-project portfolio
    • Strong understanding of contract and compliance management including contractual obligations, change order execution, and internal controls that prevent fraud, waste, and misappropriation
    • Analytical mindset with the ability to evaluate proposals, assess contractual risk, and translate budget data into actionable recommendations for Project Directors
    • Exceptional organizational skills with the ability to manage concurrent project timelines, coordinate closeout activities, and maintain complete and audit-ready documentation
    • Effective communicator with the ability to work independently and collaborate across departments, vendors, contractors, and corporate stakeholders with professionalism and clarity
    • Strong business acumen and also has the mindset required to understand the long-term implications of design & construction project management decisions and to advance the organization's goals
    • Demonstrated history of anticipating and balancing the needs of the business with the needs of complex stakeholders, the employee population, and individual circumstances
    • Demonstrated history of creating and maintaining positive work environments
  • Location: This role is based at the North America Support Center in Bethesda, Maryland

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates ("the Company"), is an equal opportunity employer. It is the Company's policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as "protected characteristics").

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About HMSHost

Sourced by ZipRecruiter

HMSHost Leading the Industry HMSHost is recognized by the industry as the leader in travel dining with awards such as Restaurateur with the Highest Regard for Customer Service and Best Brand Restaurateur for Shake Shack by Airport Experience News. USA Today 10 Best Readers' Choice Travel Awards gave first place honors to both of HMSHost's Whisky River locations at Charlotte Douglas International Airport and Raleigh-Durham International Airport. ACI-NA, the trade association representing commercial service airports in the United States and Canada, recognized HMSHost with the 2020 Inclusion Champion Award, for leadership and achievement in the ongoing inclusion of business and workforce diversity, outreach, and advocacy. The company also creates original award-winning events and campaigns including Airport Restaurant Month, Channel Your Inner Chef live culinary contest, 1,000 Acts of Kindness, and Eat Well. Travel Further. About HMSHost Global restaurateur HMSHost is a world leader in creating dining for travel venues. HMSHost operates locations all over North America, and is part of Autogrill Group, the world's leading provider of food & beverage services for people on the move. Our Philosophy We empower our team of diverse associates to succeed. With locations in airports across North America, HMSHost offers the size, resources, training, and advancement opportunities you need to reach your most important career goals.

Industry

Traveler accommodation

Company size

10,000+ Employees

Headquarters location

Bethesda, MD, US

Year founded

1897

Social media

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