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Construction Office Assistant Jobs in Riverside, CA

Zalar Homes Inc.

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Construction Office Administrator

Irvine, CA · On-site

$50K - $60K/yr

Construction Office Administrator Zalar Homes is a premier luxury custom home builder and ... Collect, organize, and accurately record receipts, invoices, and project expenses. * Assist with ...

Urgent

Larry Methvin Installation Inc.

Office Assistant

Santa Ana, CA · On-site

$17.50 - $23/hr

... for a Office Assistant. We are a Glass Fabricator and Distributor with clients in the building ... Collection experience within the construction/residential/sub-contractor industry a plus * Ten key ...

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All JobsConstruction Office JobsConstruction Office Assistant JobsConstruction Office Assistant Jobs in Riverside, CA

Construction Office Assistant information

See Riverside, CA salary details

$10

$19

$26

How much do construction office assistant jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for construction office assistant in Riverside, CA is $19.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.07 per hour, depending on experience, location, and employer.

What are some common challenges faced by Construction Office Assistants, and how can they be managed effectively?

Construction Office Assistants often manage multiple tasks simultaneously, such as coordinating schedules, handling documentation, and communicating with various teams. Challenges can include adapting to shifting project priorities, dealing with tight deadlines, and ensuring accuracy in paperwork like permits and invoices. To manage these effectively, strong organizational skills, attention to detail, and clear communication are essential. Building good relationships with both the field and office staff also helps streamline workflow and resolve issues promptly.

What is the difference between Construction Office Assistant vs Construction Secretary?

AspectConstruction Office AssistantConstruction Secretary
CredentialsHigh school diploma or equivalent; some roles may require basic administrative certificationsHigh school diploma; often additional secretarial or administrative certifications
Work EnvironmentConstruction offices, project sites (administrative areas)Construction offices, administrative settings
Job ResponsibilitiesScheduling, document management, assisting with project coordinationManaging correspondence, scheduling meetings, handling phone calls

The Construction Office Assistant and Construction Secretary roles share similar environments and credential requirements, focusing on administrative support within construction projects. The main difference lies in scope: assistants often handle broader tasks like project coordination, while secretaries focus more on communication and scheduling tasks.

What does an administrative assistant do in a construction company?

A construction office assistant typically handles administrative tasks such as managing schedules, preparing documents, ordering supplies, and coordinating communication between project teams and clients. They often use office software like Microsoft Office and may assist with record keeping, invoicing, and supporting project documentation to ensure smooth operations on-site and in the office.

What are Construction Office Assistants?

Construction Office Assistants are administrative professionals who support construction projects by handling clerical tasks such as filing, scheduling, document management, and communications. They often assist project managers and field staff with organizing paperwork, coordinating meetings, and ensuring compliance with regulations. Their role is essential for keeping construction offices running smoothly and efficiently.

What is the highest paid assistant job?

In the construction industry, the highest paid assistant roles are often project assistants or executive assistants with specialized skills, certifications, or experience working on large projects. These positions can earn higher salaries compared to standard office assistants, especially when they support senior management or oversee complex tasks. Salary levels vary based on location, experience, and the size of the company.

What does a construction assistant do?

A construction office assistant supports construction projects by handling administrative tasks such as scheduling, document management, and communication between teams. They often use office software and may assist with procurement, record keeping, and coordinating meetings to ensure smooth project operations.

What are the key skills and qualifications needed to thrive as a Construction Office Assistant, and why are they important?

To thrive as a Construction Office Assistant, you need strong organizational skills, attention to detail, and familiarity with basic office procedures, often supported by a high school diploma or equivalent. Proficiency in Microsoft Office Suite, scheduling software, and construction management systems like Procore is typically required. Excellent communication, multitasking, and problem-solving abilities help you coordinate with teams and handle changing priorities. These skills are crucial for maintaining project documentation, supporting field staff, and ensuring efficient office operations in a fast-paced construction environment.

What qualifications do I need to be an office assistant?

Construction office assistants typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software like Microsoft Office. Some positions may require prior experience in administrative tasks or familiarity with construction industry terminology.
What are the most commonly searched types of Construction Office jobs in Riverside, CA? The most popular types of Construction Office jobs in Riverside, CA are:
What are popular job titles related to Construction Office Assistant jobs in Riverside, CA? For Construction Office Assistant jobs in Riverside, CA, the most frequently searched job titles are:
What job categories do people searching Construction Office Assistant jobs in Riverside, CA look for? The top searched job categories for Construction Office Assistant jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Construction Office Assistant jobs? Cities near Riverside, CA with the most Construction Office Assistant job openings:
Construction Office Assistant jobs near you
Infographic showing various Construction Office Assistant job openings in Riverside, CA as of July 2026, with employment types broken down into 87% Full Time, and 13% Temporary. Highlights an 100% In-person job distribution, with an average salary of $41,089 per year, or $19.8 per hour.
Construction Office Administrator

Construction Office Administrator

Zalar Homes Inc.

Irvine, CA • On-site

Urgent

$50K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

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Job description

Construction Office Administrator

Zalar Homes is a premier luxury custom home builder and remodeling company experiencing rapid growth. We are expanding our team and seeking an organized, proactive Construction Office Administrator who thrives in a fast-paced environment and enjoys supporting multiple projects while helping the entire team operate more efficiently.

POSITION SUMMARY

The Construction Office Administrator plays a critical role in supporting the Project Management Department by coordinating office operations, organizing project documentation, tracking project information, and facilitating communication between the office, field teams, vendors, designers, and clients.

This position requires exceptional organizational skills, strong attention to detail, the ability to manage multiple priorities simultaneously, and a commitment to accuracy. The ideal candidate enjoys creating order, solving problems, and ensuring projects remain organized from start to finish.

Essential Functions

    • Prioritize and manage multiple tasks in a fast-paced environment.
    • Deliver accurate, high-quality work while meeting deadlines.
    • Demonstrate initiative and proactively identify solutions to administrative challenges.
    • Maintain professionalism while working under changing priorities and deadlines.
    • Support project managers by reducing administrative workload and improving operational efficiency.

Key Responsibilities

Project Logistics & Inventory

    • Track material deliveries and coordinate receipt of project materials.
    • Organize warehouse inventory and storage racks by project.
    • Monitor inventory levels and coordinate office and warehouse supply orders.

Design & Material Coordination

    • Receive project materials alongside the project designer.
    • Document deliveries, quantities, product specifications, and material condition.
    • Maintain organized records of project selections and deliveries.

Financial & Billing Support

    • Collect, organize, and accurately record receipts, invoices, and project expenses.
    • Assist with customer invoicing and project billing.
    • Help monitor project costs against established budgets.

Document Management

    • Maintain organized physical and electronic filing systems.
    • Manage project contracts, change orders, financial documents, and correspondence.
    • Ensure complete and accurate project documentation throughout each project lifecycle.

Administrative Support

    • Manage multiple shared email inboxes.
    • Schedule meetings and maintain calendars.
    • Coordinate with IT vendors regarding technology and software needs.
    • Sort and distribute incoming mail and deliveries.
    • Prepare meeting agendas, record meeting minutes, and distribute summaries.
    • Assist with planning employee meetings and company events.
    • Maintain a clean, organized, and professional office environment.

Qualifications

Required

    • Excellent organizational and time management skills.
    • Exceptional attention to detail and accuracy.
    • Strong verbal and written communication skills.
    • Ability to multitask and adapt quickly to changing priorities.
    • Professional demeanor with clients, vendors, and field personnel.
    • High level of integrity, accountability, and dependability.
    • Proficiency with Microsoft Office (Word, Excel, Outlook).
    • Valid California Driver's License with reliable transportation.

Preferred

    • Previous administrative experience in residential construction or with a general contractor.
    • Experience with Buildertrend or similar construction management software.
    • Familiarity with construction documentation, billing, and project coordination.

Ideal Candidate

The successful candidate is someone who naturally creates organization, enjoys keeping projects running smoothly behind the scenes, and takes pride in producing highly accurate work. They communicate professionally, build positive working relationships with diverse personalities, remain calm under pressure, and consistently follow through on commitments.

Schedule

Full-Time
Monday-Friday
7:30 AM - 4:30 PM

Company Description

We are a well-established residential construction company serving the Orange County area. Our focus is on delivering high-quality, custom homes and renovations while our team stays dedicated to guiding our clients through every step, ensuring a seamless, transparent and cohesive construction experience.
At Zalar Homes, we are not just contractors; we are visionaries in the field of premier house remodeling. With a legacy spanning three decades, Zalar Homes has established itself as a trusted name in luxury home construction. Our track record of excellence and numerous satisfied clients speak volumes about our commitment to quality. We’re not just building homes; we’re building lifelong partnerships.