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Construction Executive Assistant Jobs in Indiana

Mortenson

Assistant Project Manager

Lebanon, IN · On-site

$102K - $137K/yr

Partner with the Project Manager or Construction Executive * Draft client proposals * Contract ... Shown ability to assist with all responsibilities for complex projects * Detail orientation ...

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Construction Executive Assistant information

What is a construction executive assistant?

Construction Executive Assistants provide administrative and organizational support to executives or senior managers in construction companies. Their duties often include scheduling meetings, managing communications, preparing reports, coordinating project documentation, and assisting with project logistics. They play a key role in ensuring that the executive’s time is used efficiently and that all administrative aspects of construction projects run smoothly. Strong communication, organization, and multitasking skills are essential for this role.

What are the key skills and qualifications needed to thrive as a construction executive assistant, and why are they important?

To thrive as a Construction Executive Assistant, you need a solid understanding of administrative functions, project coordination, and familiarity with construction terminology, often supported by experience in the construction industry or a related field. Proficiency with project management software (such as Procore or Microsoft Project), document control systems, and office productivity tools is typically required. Exceptional organizational skills, attention to detail, and effective communication are crucial soft skills for managing schedules, correspondence, and stakeholder relationships. These skills ensure seamless executive support, project workflow efficiency, and effective communication across teams in a dynamic construction environment.

What are some common challenges faced by a construction executive assistant, and how can they be managed effectively?

As a Construction Executive Assistant, one of the main challenges is managing rapidly shifting priorities in a fast-paced and deadline-driven environment. Balancing scheduling, correspondence, and document management while supporting executives and project teams requires strong organizational skills and adaptability. To manage these challenges, it’s helpful to maintain clear communication channels, develop robust filing and tracking systems, and proactively anticipate the needs of the executive and project managers. Building strong relationships with both field and office staff also ensures smoother workflows and more efficient problem-solving.

What is the difference between Construction Executive Assistant vs Construction Project Coordinator?

AspectConstruction Executive AssistantConstruction Project Coordinator
Primary RoleProvides administrative support to executives, manages schedules, and handles correspondenceOversees project planning, coordination, and communication among teams
Required SkillsAdministrative skills, communication, organization, familiarity with construction industryProject management, scheduling, budgeting, communication skills
Work EnvironmentOffice-based, supporting construction executivesOn-site and office-based, managing specific construction projects
CertificationsTypically none required, but certifications like OSHA or PMP can be beneficialOften requires certifications like OSHA, PMP, or related project management credentials

While a Construction Executive Assistant focuses on supporting high-level executives with administrative tasks, a Construction Project Coordinator manages the planning and execution of construction projects. Both roles require industry knowledge and communication skills, but their core responsibilities differ significantly.

What are popular job titles related to Construction Executive Assistant jobs in Indiana?

For Construction Executive Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Construction Executive Assistant jobs in Indiana look for?

The top searched job categories for Construction Executive Assistant jobs in Indiana are:

What cities in Indiana are hiring for Construction Executive Assistant jobs?

Cities in Indiana with the most Construction Executive Assistant job openings:

Construction Executive Assistant jobs near you
Infographic showing various Construction Executive Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Executive Assistant

Indianapolis, IN • On-site

Apogee Consulting Group PA
See more jobs at Apogee Consulting Group PAexternal

$65K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

Apogee Consulting was founded in 1999 with a core belief in meeting the practical needs of our clients. Born as an electrical design firm, we have evolved into a full-service Architecture and Engineering firm specializing in healthcare design. We are passionate about fostering a truly collaborative design process where architects, engineers, and other disciplines seamlessly work together towards shared goals. Our flat organizational structure encourages individual growth, creativity, and a sense of ownership in every project. With a presence across 44 states, we offer exciting opportunities to work on diverse and impactful projects that shape the future of healthcare. 

The Executive Assistant is a trusted partner to the Executive Team, providing strategic administrative and operational support that enables leaders to focus on key priorities and organizational growth. This role requires exceptional judgment, discretion, professionalism, and the ability to anticipate needs in a fast-paced environment.

The ideal candidate is highly organized, proactive, and resourceful, with strong communication, critical-thinking, and relationship-building skills. As an extension of the Executive Team, they drive alignment, foster collaboration, and ensure the seamless execution of priorities and initiatives.

Committed to excellence and continuous improvement, the Executive Assistant brings a service-oriented mindset, adaptability, and a collaborative approach to problem-solving, helping advance Apogee’s strategic objectives while supporting a culture of growth, innovation, and impact.

Key Duties and Responsibilities

  • Manage and maintain the Executive’s calendar, coordinating internal and external meetings.
  • Identify and implement opportunities to automate and streamline executive and company-wide workflows using AI and agentic AI tools.
  • Organize logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups.
  • Maintain Executive correspondence, opening, sorting, filing, and distributing mail and email appropriately.
  • Prepare reports, presentations, and documentation as requested.
  • Process and track expense reports and liaise with accounting on behalf of the Executives.
  • Handle confidential materials and information with professionalism and discretion.
  • Assist in planning and executing internal events, trainings, and celebrations.
  • Support special initiatives and projects as assigned, with a focus on improving efficiency and communication.
  • Assist the Executives in the completion of reports, correspondence, documentation, and expense reports. Track and provide statistical data as needed by the Executive.

Qualifications

Educational Requirements: Bachelor’s Degree in business, project management, or related subject area is preferred

 Experience: 3 or more years of experience in A/E contracting, design, and construction.

 Software Skills and Knowledge: Computer Skills: BQE Core, Microsoft Office Suite, AI software 

 Travel: Available to travel up to 10-15% of the time

Work Environment: This position will be in an open office work environment.

 Apogee Consulting Group's greatest asset is its staff. In addition to a safe and cheerful workplace, we offer generous benefits to all employees. 

  • Generous salary 
  • Up to five weeks of vacation (depending on experience)  
  • Medical, dental, and vision insurance with company assistance 
  • Free Short and long-term disability insurance, Life Insurance 
  • HSA & FSA Options 
  • Employee Assistance Program 
  • Company-matched 401(k) 
  • 8 paid holidays with 1 Birthday floating holiday to use at your discretion 
  • Professional license bonuses 
  • Continued educational reimbursement with manager pre-approval 

Apogee does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.
As federal contractors, U.S. citizenship is required, and background checks will be performed.

 

PLEASE READ ABOUT THIRD-PARTY RECRUITMENT AND EMPLOYMENT AGENCIES
Recruitment firms and recruiters cannot send unsolicited resumes to Apogee Consulting Group. Apogee will not pay referral compensation or recruiter fees without a signed Agreement. If a recruiter or agency sends a resume or applicant without a formal agreement, Apogee has the right to pursue and hire the candidate(s) without financial commitment. Apogee Consulting Group owns unsolicited resumes, including those submitted to employees.