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Construction Executive Assistant Jobs in Indiana

Turner Construction

Administrative Assistant

Lebanon, IN

$17.25 - $23.25/hr

Conduct daily administrative tasks and provide administrative support to a construction site ... Process expense reports for Project Executive and/or Manager. * Set up process and administer ...

MWResource

Construction Project Engineer

Wheatfield, IN · On-site

$60 - $71/hr

... Assist in development and review of executive update presentations Assist in review of project ... Construction Management Degree (B.S) or similar (Engineering) preferred 3-5+ years of experience in ...

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Construction Executive Assistant information

What is the difference between Construction Executive Assistant vs Construction Project Coordinator?

AspectConstruction Executive AssistantConstruction Project Coordinator
Primary RoleProvides administrative support to executives, manages schedules, and handles correspondenceOversees project planning, coordination, and communication among teams
Required SkillsAdministrative skills, communication, organization, familiarity with construction industryProject management, scheduling, budgeting, communication skills
Work EnvironmentOffice-based, supporting construction executivesOn-site and office-based, managing specific construction projects
CertificationsTypically none required, but certifications like OSHA or PMP can be beneficialOften requires certifications like OSHA, PMP, or related project management credentials

While a Construction Executive Assistant focuses on supporting high-level executives with administrative tasks, a Construction Project Coordinator manages the planning and execution of construction projects. Both roles require industry knowledge and communication skills, but their core responsibilities differ significantly.

What are the key skills and qualifications needed to thrive as a construction executive assistant, and why are they important?

To thrive as a Construction Executive Assistant, you need a solid understanding of administrative functions, project coordination, and familiarity with construction terminology, often supported by experience in the construction industry or a related field. Proficiency with project management software (such as Procore or Microsoft Project), document control systems, and office productivity tools is typically required. Exceptional organizational skills, attention to detail, and effective communication are crucial soft skills for managing schedules, correspondence, and stakeholder relationships. These skills ensure seamless executive support, project workflow efficiency, and effective communication across teams in a dynamic construction environment.

What are some common challenges faced by a construction executive assistant, and how can they be managed effectively?

As a Construction Executive Assistant, one of the main challenges is managing rapidly shifting priorities in a fast-paced and deadline-driven environment. Balancing scheduling, correspondence, and document management while supporting executives and project teams requires strong organizational skills and adaptability. To manage these challenges, it’s helpful to maintain clear communication channels, develop robust filing and tracking systems, and proactively anticipate the needs of the executive and project managers. Building strong relationships with both field and office staff also ensures smoother workflows and more efficient problem-solving.

What is a construction executive assistant?

Construction Executive Assistants provide administrative and organizational support to executives or senior managers in construction companies. Their duties often include scheduling meetings, managing communications, preparing reports, coordinating project documentation, and assisting with project logistics. They play a key role in ensuring that the executive’s time is used efficiently and that all administrative aspects of construction projects run smoothly. Strong communication, organization, and multitasking skills are essential for this role.
What are popular job titles related to Construction Executive Assistant jobs in Indiana? For Construction Executive Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Construction Executive Assistant jobs in Indiana look for? The top searched job categories for Construction Executive Assistant jobs in Indiana are:
What cities in Indiana are hiring for Construction Executive Assistant jobs? Cities in Indiana with the most Construction Executive Assistant job openings:
Construction Executive Assistant jobs near you
Infographic showing various Construction Executive Assistant job openings in Indiana as of August 2026, with employment types broken down into 88% Full Time, and 12% Part Time. Highlights an 84% In-person, 10% Hybrid, and 6% Remote job distribution.

Administrative Assistant

Turner Construction

Lebanon, IN

$17.25 - $23.25/hr

Full-time

Re-posted 27 days ago

Turner Construction rating

7.5

Company rating: 7.5 out of 10

Based on 69 frontline employees who took The Breakroom Quiz

27th of 80 rated construction

Job description

Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.

Essential Duties & Key Responsibilities:

  • Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
  • Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
  • Daily management of project calendar, meeting schedule, and project contacts.Process expense reports for Project Executive and/or Manager.
  • Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
  • Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
  • Create and maintain project organizational and seating charts.
  • Coordinate travel reservations, business accommodations, itineraries, and agendas.
  • Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
  • Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
  • Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
  • In collaboration with Project Manager, establish and maintain protocols for project site visitors.
  • Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
  • Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
  • Conduct project specific orientation and transitions for project staff.
  • Maintain organized project filing system and coordinate document retrieval schedules.
  • Order supplies to support project office needs.
  • Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
  • Assist with special projects and coordinate events.
  • Other activities, duties, and responsibilities assigned.

What Turner Construction employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Turner Construction

Sourced by ZipRecruiter

Turner Construction, headquartered in New York, NY, US, is a recognized leader in the construction industry. It was established in 1902 and has since curved its niche as one of the most reputable construction firms. Turner Construction provides a broad range of services like general contracting, construction management, design-build, and consulting. Devoted to environment-friendly building practices, it is considered a pioneer in green building and sustainability efforts. Their top-tier projects include Madison Square Garden, Yankee Stadium, and the United Nations Secretariat Building in New York City. The company's mission is to deliver an exceptional product by relentless commitment to their core principles – teamwork, integrity, commitment, and community.

Industry

Construction

Company size

10,000+ Employees

Headquarters location

New York, NY, US

Year founded

1902

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