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Conference Services Coordinator Jobs in Reston, VA

LHH US

Conference Center Coordinator

Washington, DC

$24/hr

Responsibilities: · Handling reception desk operations · Overseeing conference rooms · Scheduling meeting facilities · Coordinating food and beverage services · Overseeing work schedules · ...

LHH US

Conference Center Coordinator

Washington, DC · On-site

$24/hr

Responsibilities: · Handling reception desk operations · Overseeing conference rooms · Scheduling meeting facilities · Coordinating food and beverage services · Overseeing work schedules · ...

Striden

Workplace Coordinator

Washington, DC · On-site

$31/hr

Oversee the appearance of the reception and conference room areas; ensuring they are always ... Act as the primary contact for any building-related issues and place service request tickets with ...

K2services

Office Services Associate

Mclean, VA · On-site

$20 - $24/hr

Hospitality & Conference Services - Maintain conference rooms, kitchens, and common areas to a high ... Floor & Office Coordination - Oversee supply levels, restock copy rooms, and support day-to-day ...

Franchise Location

Catering Sales Manager

Washington, DC · On-site

$58K - $75K/yr

We are seeking a dynamic and highly organized Conference Services Manager to lead the planning, coordination, and execution of exceptional events and conferences. In this role, you will serve as the ...

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Conference Services Coordinator information

See Reston, VA salary details

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How much do conference services coordinator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for conference services coordinator in Reston, VA is $24.92, according to ZipRecruiter salary data. Most workers in this role earn between $21.25 and $25.24 per hour, depending on experience, location, and employer.

What does a conference services coordinator do?

A Conference Services Coordinator is responsible for organizing and managing all aspects of conferences, meetings, and events held at a venue. Their duties include coordinating logistics such as room setup, audio-visual equipment, catering, and liaising between clients and facility staff to ensure events run smoothly. They handle scheduling, resolve on-site issues, and provide support to ensure client satisfaction. Attention to detail, strong communication skills, and the ability to multitask are essential qualities for this role.

What are the key skills and qualifications needed to thrive as a conference services coordinator, and why are they important?

To thrive as a Conference Services Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, typically supported by a bachelor's degree in hospitality, business, or a related field. Familiarity with event management software (such as Cvent or Social Tables), audiovisual systems, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and customer service orientation help you excel when coordinating with clients, vendors, and internal teams. These skills ensure the smooth execution of events, satisfaction of client expectations, and successful collaboration under tight deadlines.

What are some common challenges faced by conference services coordinators, and how can they be managed effectively?

Conference Services Coordinators often face challenges such as last-minute changes in event requirements, tight deadlines, and coordinating multiple stakeholders. Managing these effectively requires strong organizational skills, clear communication with clients and vendors, and the ability to adapt quickly to unexpected developments. Utilizing detailed checklists, staying proactive in addressing potential issues, and maintaining open lines of communication within the team can help ensure successful event execution.

What is the difference between Conference Services Coordinator vs Event Coordinator?

AspectConference Services CoordinatorEvent Coordinator
CredentialsRelevant certifications (e.g., CMP), experience in hospitality or conference planningVaries; often includes event planning experience, certifications less common
Work EnvironmentHotels, conference centers, corporate venuesWide range including corporate, nonprofit, social events
Employer & Industry UsagePrimarily in hospitality and conference industriesBroad; across various industries and event types
Search & Comparison IntentFocus on conference-specific planning and logisticsBroader event planning responsibilities

The Conference Services Coordinator specializes in managing conference logistics within hospitality settings, focusing on venue coordination and client needs. In contrast, the Event Coordinator handles a wider variety of events, including social and corporate functions, with broader planning responsibilities. While both roles require strong organizational skills, the Conference Services Coordinator's expertise is more tailored to conference-specific requirements.

What are popular job titles related to Conference Services Coordinator jobs in Reston, VA?

For Conference Services Coordinator jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Conference Services Coordinator jobs in Reston, VA look for?

The top searched job categories for Conference Services Coordinator jobs in Reston, VA are:

What cities near Reston, VA are hiring for Conference Services Coordinator jobs?

Cities near Reston, VA with the most Conference Services Coordinator job openings:

Conference Services Coordinator jobs near you
Infographic showing various Conference Services Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $51,840 per year, or $24.9 per hour.

Government Conference Event & Travel Coordinator

ROGERCO, Inc.

Washington, DC • On-site

$70 - $95/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Key responsibilities

  • Coordinate participant travel, lodging, meals, and conference-related transportation for senior-level Army conferences.

  • Manage logistical details such as registration, materials, meeting-space setup, and post-event reporting to ensure smooth event execution.

  • Support venue research, cost estimation, setup of event spaces, and preparation of event materials and AV services.

Job description

This position is contingent upon contract award.

The Opportunity: As a ROGERCO Event and Travel Coordinator, you will support the planning, logistics, and on-site execution of senior-level Army conferences for OCSA and HQDA G-3/5/7. Working under the Program Manager, you will coordinate participant travel, lodging, meals, and conference-related transportation, and serve as a dedicated member of the on-site event team. You will manage the day-to-day logistical details that keep each event compliant, cost-effective, and running smoothly, from registration and materials through meeting-space setup and post-event reporting.

Responsibilities:

  • Coordinate, administer, and arrange payment for participant lodging, meals, and conference-related transportation at each conference site.
  • Ensure lodging is booked at or below the per diem rate and that non-local attendees are accommodated.
  • Apply JTR requirements and current GSA per diem lodging and M&IE rates to travel and cost planning.
  • Track TDY versus local attendee status and handle each group in accordance with the PWS.
  • Support venue research, comparisons, and cost estimate development, and help coordinate menus and room and seating diagrams.
  • Conduct event registration, staff the admin and information table, and prepare and distribute nametags, table tents, and welcome folders.
  • Establish and equip the operations and administrative room and support setup of general session rooms per the approved seating chart.
  • Ensure meals and breaks are set up ahead of schedule, and that break areas are kept clean and refreshed.
  • Support preparation of printed binders and coordination of AV and hybrid delivery services with vendors when ordered, in the unclassified environment only.
  • Compile actual cost and attendee data for post-event reporting and contribute to the lessons-learned log and after-action review.

Qualifications:
Required:

  • Must possess or be able to obtain a SECRET security clearance.
  • Associate's or Bachelor's degree and two or more years of experience in event coordination, travel logistics, or conference support.
  • Experience coordinating lodging, meals, and transportation for groups.
  • Experience with registration systems, attendee management, and materials preparation.
  • Strong organizational skills and attention to detail across multiple concurrent events.
  • Professional demeanor and responsive customer service with attendees and Government staff.

Desired:

  • Experience supporting DoD, Army, or other Federal Government events.
  • Familiarity with the JTR and GSA per diem lodging and M&IE rates.
  • Working knowledge of AR 1-50 requirements.
  • Experience supporting events in the National Capital Region.
  • Proficiency with conference or registration software and standard office applications.
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Development
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