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Conference Services Coordinator Jobs in Reston, VA

Benchmark

Director of Conference Services

Potomac, MD · On-site

Director of Conference Services We look for people who are passionate about service and have a ... Responsible for the overall leadership, coordination, and evaluation of the CS Department. * Work ...

Benchmark

Director of Conference Services

Potomac, MD · On-site

Director of Conference Services We look for people who are passionate about service and have a ... Responsible for the overall leadership, coordination, and evaluation of the CS Department. * Work ...

BENCHMARK

Director of Conference Services

Washington, DC · On-site

$100 - $115/hr

Director of Conference Services We look for people who are passionate about service and have a ... ESSENTIAL JOB FUNCTIONSResponsible for the overall leadership, coordination, and evaluation of the ...

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Conference Services Coordinator information

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How much do conference services coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for conference services coordinator in Reston, VA is $24.92, according to ZipRecruiter salary data. Most workers in this role earn between $21.25 and $25.24 per hour, depending on experience, location, and employer.

What does a conference services coordinator do?

A Conference Services Coordinator is responsible for organizing and managing all aspects of conferences, meetings, and events held at a venue. Their duties include coordinating logistics such as room setup, audio-visual equipment, catering, and liaising between clients and facility staff to ensure events run smoothly. They handle scheduling, resolve on-site issues, and provide support to ensure client satisfaction. Attention to detail, strong communication skills, and the ability to multitask are essential qualities for this role.

What are the key skills and qualifications needed to thrive as a conference services coordinator, and why are they important?

To thrive as a Conference Services Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, typically supported by a bachelor's degree in hospitality, business, or a related field. Familiarity with event management software (such as Cvent or Social Tables), audiovisual systems, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and customer service orientation help you excel when coordinating with clients, vendors, and internal teams. These skills ensure the smooth execution of events, satisfaction of client expectations, and successful collaboration under tight deadlines.

What are some common challenges faced by conference services coordinators, and how can they be managed effectively?

Conference Services Coordinators often face challenges such as last-minute changes in event requirements, tight deadlines, and coordinating multiple stakeholders. Managing these effectively requires strong organizational skills, clear communication with clients and vendors, and the ability to adapt quickly to unexpected developments. Utilizing detailed checklists, staying proactive in addressing potential issues, and maintaining open lines of communication within the team can help ensure successful event execution.

What is the difference between Conference Services Coordinator vs Event Coordinator?

AspectConference Services CoordinatorEvent Coordinator
CredentialsRelevant certifications (e.g., CMP), experience in hospitality or conference planningVaries; often includes event planning experience, certifications less common
Work EnvironmentHotels, conference centers, corporate venuesWide range including corporate, nonprofit, social events
Employer & Industry UsagePrimarily in hospitality and conference industriesBroad; across various industries and event types
Search & Comparison IntentFocus on conference-specific planning and logisticsBroader event planning responsibilities

The Conference Services Coordinator specializes in managing conference logistics within hospitality settings, focusing on venue coordination and client needs. In contrast, the Event Coordinator handles a wider variety of events, including social and corporate functions, with broader planning responsibilities. While both roles require strong organizational skills, the Conference Services Coordinator's expertise is more tailored to conference-specific requirements.

What are popular job titles related to Conference Services Coordinator jobs in Reston, VA?

For Conference Services Coordinator jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Conference Services Coordinator jobs in Reston, VA look for?

The top searched job categories for Conference Services Coordinator jobs in Reston, VA are:

What cities near Reston, VA are hiring for Conference Services Coordinator jobs?

Cities near Reston, VA with the most Conference Services Coordinator job openings:

Conference Services Coordinator jobs near you
Infographic showing various Conference Services Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $51,840 per year, or $24.9 per hour.

Senior Conference Services Manager

Donohoe Hospitality Services

College Park, MD • On-site

$86K/yr

Full-time

Posted 3 days ago

New

Job description

Senior Conference Services Manager
Location: The Hotel at the University of Maryland
Department: Sales & Marketing
Reports to: Director of Sales & Marketing
Status: Full-Time
Salary Range: $82,000.00 - $86,000.00 annually (experience-based compensation)
GET TO KNOW THE HOTEL AT THE UNIVERSITY OF MARYLAND
The Hotel at the University of Maryland is a AAA Four Diamond independent property located directly across from the University of Maryland campus. The Hotel features 297 guest rooms, including 9 suites, and more than 45,000 square feet of flexible meeting and event space, accommodating programs ranging from intimate gatherings to events of up to 1,500 attendees.
Managed by Donohoe Hospitality Services (DHS), The Hotel is committed to delivering highly personalized service and exceptional guest experiences. We foster a professional, collaborative environment where team members are encouraged to grow, develop their skills, take on greater responsibility, and advance their careers.
POSITION SUMMARY
The Senior Conference Services Manager is responsible for the planning, coordination, communication, and successful execution of assigned conferences, meetings, corporate programs, sporting events, social functions, and other group events.
Serving as the primary liaison between the client and Hotel operating departments following the sales process, the Senior Conference Services Manager translates contracted program requirements into detailed operational plans and ensures that each event is executed accurately, efficiently, profitably, and in accordance with Hotel and Donohoe Hospitality Services standards.
This senior-level position requires an experienced hospitality professional who combines exceptional event management and client relationship skills with strong business acumen. The Senior Conference Services Manager is expected to maximize event revenue, identify upselling opportunities, optimize meeting space, monitor room blocks and food and beverage performance, strengthen repeat business, and serve as a mentor and resource to members of the Conference Services team.
ESSENTIAL DUTIES & RESPONSIBILITIES
Conference & Event Management
  • Manage assigned groups from turnover through planning, event execution, departure, and post-event follow-up.
  • Serve as the primary planning contact for assigned clients and maintain consistent, proactive communication throughout the event lifecycle.
  • Confirm all event-related information with clients and translate requirements into clear and detailed operational instructions.
  • Prepare accurate and timely Banquet Event Orders (BEOs), group resumes, rooming information, floor plans, directives, and other event documentation.
  • Produce detailed Group Resumes on a weekly basis and communicate program requirements during appropriate Hotel operational meetings.
  • Coordinate meeting room assignments, setups, food and beverage requirements, audiovisual needs, vendor services, and other program logistics.
  • Develop and review floor plans to ensure effective use of space, appropriate event flow, operational efficiency, safety, and client satisfaction.
  • Ensure Banquets, Culinary, and the client are aligned on event requirements before execution.
  • Obtain final food and beverage guarantees within established deadlines and communicate significant attendance changes so that labor and food costs can be appropriately managed.
  • Conduct pre-conference meetings, planning meetings, site inspections, special events, and client presentations as appropriate.
  • Maintain a visible presence during major programs and peak event periods.
  • Anticipate operational challenges and proactively develop solutions before they negatively affect the client or guest experience.
  • Ensure all Conference Services checklists, procedures, and deadlines are consistently followed.

Client Relationship Management
  • Develop strong, professional relationships with meeting planners, event organizers, and key decision-makers.
  • Serve as a trusted advisor to clients throughout planning and execution.
  • Respond promptly and professionally to client questions, concerns, and changing program requirements.
  • Demonstrate creativity in translating the client's vision into an exceptional event experience.
  • Resolve service challenges professionally while protecting the client relationship and the Hotel's interests.
  • Review meeting planner feedback and recommend operational improvements designed to increase client satisfaction.
  • Actively participate in rebooking repeat business and identify future opportunities before group departure.
  • Build long-term client relationships that contribute to repeat and referral business.
  • Support initiatives designed to improve meeting planner evaluation scores and overall client satisfaction.

Revenue Management & Business Acumen
  • Identify and maximize opportunities to increase event revenue through strategic upselling of food and beverage, meeting room rental, audiovisual services, enhancements, and other Hotel services.
  • Optimize meeting room rental charges and event space utilization while maintaining client satisfaction.
  • Monitor the effective use of meeting space to maximize revenue potential.
  • Actively monitor assigned room blocks and food and beverage covers to improve forecasting accuracy.
  • Review group room pickup and communicate material changes to appropriate departments and Hotel leadership.
  • Understand the financial and operational impact of program changes and client requests.
  • Demonstrate an understanding of monthly forecasting and the annual budgeting process.
  • Protect the Hotel's financial interests while maintaining strong client relationships.
  • Support departmental revenue, profitability, guest satisfaction, and rebooking goals.

Operational Leadership
  • Work closely with Banquets, Culinary, Front Office, Reservations, Housekeeping, Engineering, Security, Sales, Accounting, audiovisual partners, and other departments to ensure seamless event execution.
  • Provide clear operational direction for all BEOs, group resumes, and event requirements generated through Conference Services.
  • Participate actively in BEO meetings, staff meetings, Sales meetings, Food & Beverage meetings, credit meetings, and other operational meetings as required.
  • Participate in audits of service-related communications and documentation for upcoming meetings and events.
  • Maintain working knowledge of Hotel services, amenities, features, and local attractions and activities.
  • Maintain knowledge of applicable liquor laws, fire codes, safety requirements, emergency procedures, and Hotel policies.
  • Respond promptly to guest and client needs regardless of business volume or time of day.
  • Escalate unresolved client or guest concerns to appropriate leadership.
  • Immediately report incidents, injuries, or property damage in accordance with Hotel and DHS procedures.
  • Contribute to departmental and Hotel projects as needed.

Audiovisual & Vendor Management
  • Coordinate effectively with the Hotel's audiovisual provider to support client requirements and successful event execution.
  • Understand audiovisual services as an important component of the overall event experience and revenue strategy.
  • Work effectively with outside vendors while ensuring compliance with Hotel policies, contractual requirements, safety standards, and operational procedures.
  • Monitor outside vendor performance to ensure client service expectations and Hotel standards are consistently achieved.
  • Review vendor relationships and agreements as assigned and communicate opportunities for improved pricing, service, or performance to the Director of Catering & Conference Services.

Senior-Level Leadership & Mentorship
  • Serve as a senior resource and role model within the Conference Services department.
  • Assist with the orientation, onboarding, and development of new Conference Services team members.
  • Mentor team members in event planning, client communication, operational execution, revenue optimization, organization, and problem resolution.
  • Provide guidance and support to Conference Services Managers when managing complex programs or challenging client situations.
  • Lead by example through professionalism, accountability, organization, communication, and a positive attitude.
  • Encourage effective teamwork and collaboration across departments.
  • Assist the Director of Catering & Conference Services with departmental projects and initiatives.
  • Participate in the development, review, and updating of departmental Standard Operating Procedures (SOPs).
  • Stay current on hospitality, meetings, events, technology, and Conference Services trends and best practices.
  • Pursue continued professional development through relevant industry education, networking, and training opportunities.

JOB KNOWLEDGE, SKILLS & ABILITIES
The successful candidate will demonstrate:
  • Advanced knowledge of Conference Services, catering, banquet operations, and Hotel group operations.
  • Strong understanding of hotel sales techniques, revenue management, forecasting, and upselling.
  • Exceptional organizational skills with the ability to manage multiple complex programs and competing deadlines simultaneously.
  • Strong client relationship-building and negotiation skills.
  • Excellent analytical, decision-making, and problem-solving abilities.
  • Ability to quickly evaluate alternatives and determine an appropriate course of action.
  • Ability to remain composed and solutions-focused in stressful and high-pressure situations.
  • Excellent written, verbal, presentation, and interpersonal communication skills.
  • Professional executive presence and the ability to communicate effectively with clients, vendors, team members, and senior leadership.
  • Creativity in developing event setups, menus, experiences, and solutions.
  • Knowledge of large-scale corporate, association, sports, and special-event production.
  • Understanding of hotel operations and the interrelationship between Rooms, Food & Beverage, Sales, Conference Services, and other operating departments.
  • Ability to interpret client requirements and ensure contracted commitments are appropriately executed.
  • Excellent attention to detail and time-management skills.
  • Ability to coach, mentor, motivate, and positively influence peers and team members.
  • Ability to perform basic business mathematics and event-related calculations.
  • Strong proficiency with Microsoft Office, including Outlook, Word, and Excel.
  • Proficiency with hotel sales, catering, property-management, and event-management systems.
  • Strong Delphi experience preferred.

QUALIFICATIONS
  • Minimum of five (5) years of demonstrated Conference Services, Convention Services, Catering, Event Management, or comparable hotel experience at a similar-size and quality property.
  • Demonstrated experience independently managing complex conferences, meetings, and multi-day group programs.
  • Experience managing large-scale corporate, association, sports, or special events preferred.
  • Proven ability to develop strong client relationships and contribute to repeat and rebooked business.
  • Demonstrated ability to identify upselling opportunities and maximize event revenue.
  • Experience working collaboratively with Banquets, Culinary, Sales, Rooms, audiovisual providers, and outside vendors.
  • Strong Microsoft Word, Excel, Outlook, and Delphi experience.
  • High school diploma or equivalent required.
  • Associate's or Bachelor's degree in Hospitality Management, Business, Event Management, or a related field preferred.

WORK SCHEDULE & AVAILABILITY
Hospitality requires flexibility. The Senior Conference Services Manager must be available based on business and client needs, including early mornings, evenings, weekends, holidays, and special events.
Availability during peak operating periods, major conferences, and high-profile events is an essential expectation of this position.
WHAT SUCCESS LOOKS LIKE
Success in the Senior Conference Services Manager position will be demonstrated through:
  • Exceptional meeting planner and guest satisfaction.
  • Accurate and timely BEOs, group resumes, and event documentation.
  • Successful execution of complex and high-profile programs.
  • Proactive communication with clients and Hotel operating departments.
  • Effective management of room blocks and food and beverage forecasts.
  • Increased upselling and event revenue.
  • Effective utilization of meeting and event space.
  • Strong repeat and rebooking performance.
  • Timely and professional resolution of client and operational challenges.
  • Positive leadership and mentorship within the Conference Services team.
  • Consistent protection of the Hotel's reputation, guest experience, and financial interests.

OUR EXPECTATIONS
Every team member is expected to contribute to the success of The Hotel at the University of Maryland and Donohoe Hospitality Services by demonstrating professionalism, accountability, collaboration, responsiveness, integrity, and a commitment to exceptional hospitality.
The Senior Conference Services Manager is expected to lead by example, support colleagues across departments, participate in Hotel

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