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Conference Services Coordinator Jobs in Reston, VA

CrowdStrike

Workplace Services Coordinator

Arlington, VA · On-site

$43/hr

... the Workplace Services Coordinator must have a passion for hospitality and customer service ... Manage conference room scheduling and work effectively with meeting hosts during planning process ...

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Conference Services Coordinator information

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$11

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$44

How much do conference services coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for conference services coordinator in Reston, VA is $24.92, according to ZipRecruiter salary data. Most workers in this role earn between $21.25 and $25.24 per hour, depending on experience, location, and employer.

What does a conference services coordinator do?

A Conference Services Coordinator is responsible for organizing and managing all aspects of conferences, meetings, and events held at a venue. Their duties include coordinating logistics such as room setup, audio-visual equipment, catering, and liaising between clients and facility staff to ensure events run smoothly. They handle scheduling, resolve on-site issues, and provide support to ensure client satisfaction. Attention to detail, strong communication skills, and the ability to multitask are essential qualities for this role.

What are the key skills and qualifications needed to thrive as a conference services coordinator, and why are they important?

To thrive as a Conference Services Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, typically supported by a bachelor's degree in hospitality, business, or a related field. Familiarity with event management software (such as Cvent or Social Tables), audiovisual systems, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and customer service orientation help you excel when coordinating with clients, vendors, and internal teams. These skills ensure the smooth execution of events, satisfaction of client expectations, and successful collaboration under tight deadlines.

What are some common challenges faced by conference services coordinators, and how can they be managed effectively?

Conference Services Coordinators often face challenges such as last-minute changes in event requirements, tight deadlines, and coordinating multiple stakeholders. Managing these effectively requires strong organizational skills, clear communication with clients and vendors, and the ability to adapt quickly to unexpected developments. Utilizing detailed checklists, staying proactive in addressing potential issues, and maintaining open lines of communication within the team can help ensure successful event execution.

What is the difference between Conference Services Coordinator vs Event Coordinator?

AspectConference Services CoordinatorEvent Coordinator
CredentialsRelevant certifications (e.g., CMP), experience in hospitality or conference planningVaries; often includes event planning experience, certifications less common
Work EnvironmentHotels, conference centers, corporate venuesWide range including corporate, nonprofit, social events
Employer & Industry UsagePrimarily in hospitality and conference industriesBroad; across various industries and event types
Search & Comparison IntentFocus on conference-specific planning and logisticsBroader event planning responsibilities

The Conference Services Coordinator specializes in managing conference logistics within hospitality settings, focusing on venue coordination and client needs. In contrast, the Event Coordinator handles a wider variety of events, including social and corporate functions, with broader planning responsibilities. While both roles require strong organizational skills, the Conference Services Coordinator's expertise is more tailored to conference-specific requirements.

What are popular job titles related to Conference Services Coordinator jobs in Reston, VA?

For Conference Services Coordinator jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Conference Services Coordinator jobs in Reston, VA look for?

The top searched job categories for Conference Services Coordinator jobs in Reston, VA are:

What cities near Reston, VA are hiring for Conference Services Coordinator jobs?

Cities near Reston, VA with the most Conference Services Coordinator job openings:

Conference Services Coordinator jobs near you
Infographic showing various Conference Services Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $51,840 per year, or $24.9 per hour.

Conference Services Manager

Sage Hospitality

Alexandria, VA • On-site

Full-time

Posted 21 days ago

Job description

Why us?
You Belong Here!
Job Overview
Plan, organize and manage the in house details for large group and convention booking (e.g. Guest rooms, menus, set-up, etc.) Participate in negotiating meetings/functions, rooms, rates and all related requirements. Ensure maximization of room and meeting space, revenues, and profits while delivering a quality product. Focus on execution of all aspects of event planning including coordination from the signing of a group contract forward, VIP needs, amenities, group resumes, and rooming lists.
Responsibilities
  • Responsible for the management and planning of meetings/conventions and related activities.
  • Attends Banquet Event Order (BEO) and staff meetings and perform as a team leader for all hotel department staff participating in the event delivery process.
  • Achieve a minimum of 90% of productivity goals and 100% of activity goals, as established by management.
  • Coordination of all group business as developed by the sales manager. Contact and appropriately follow-up on all signed/contracted business within 5 working days. Determination and coordination of all event planning needs.
  • Maintain well documented, accurate, organized and up to date file management in order to serve client and the employer in the most expedient, organized and knowledgeable manner.
  • Develop customer profiles and maintains an effective trace system including trace dates and references resulting in superior account service and increased revenues.
  • Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
  • Follow up on all client needs and inquiries in an efficient and expedient manner.
  • Focuses on revenue-generating activity and maximizes selling time through retaining accounts/clients, maximizing account yield opportunities and sales effectiveness.
  • Detail, up-sell and detail the program with the client including; verification and modification of space requirements, audio-visual, times, equipment, menus, themes/decorations, etc. Prepare the appropriate resumes and paperwork to ensure quality service.
  • Manage function details and related activities to ensure that program requirements are satisfied. Anticipate and handle customer complaints and/or problems to ensure quality product delivery, customer satisfaction and repeat business.
  • Oversees all billing details for hotel groups to include processing of deposits, direct bill applications, credit card authorizations and coordination with accounting.
  • Improve hotel convention services' products through; (a) participate in the development of new sales tools and systems, (b) participate in the analysis of the strengths and weakness of our competitions product, and (c) analysis, understanding, and satisfaction of our customers' needs.
  • Monitor and control individual client event budgets and details to maximize revenues and minimize expenses while ensuring delivery of a quality product.
  • Attend and lead pre conference meetings as needed. Coordinate the pre-con between the client and hotel staff and review the details of the BEO with all parties.
  • Close out all groups to include pickup in sales system (CITY) and commission owed, including processing with accounting.

Qualifications
Education/Formal Training
More than two years of post high school education.
Experience
One to two full years of employment in a related position with this company or other organization(s).
Knowledge/Skills
  • Requires a working knowledge of banquet/catering food and beverage services, policies or operations.
  • Requires knowledge of computer equipment.
  • Requires compiling facts and figures in accordance with established procedures.
  • Supervisory skills needed.
  • Communication skills required to provide information and associated services to hotel management and guests.
  • Excellent hearing necessary for verbal interaction with guests and associates.
  • Excellent vision necessary to view set-ups.
  • Excellent speech communication skills required for verbal interaction with guests and associates.

Physical Demands
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Lifting, pushing, pulling and carrying tables, chairs, boxes (50 lb. maximum) occasionally.
  • Bending/kneeling required for taping down cords, skirting tables, picking up floor after function occasionally.
  • Mobility - ability to service clients on a moment notice, variable distances.
  • Continuous standing required for function observation, client site inspections (one hour minimum to four hours maximum). Climbing stairs of approximately 55 steps 3-5% of 10 hours daily.

Environment
Inside 95% of 10 hour day. Outside 5% of 10 hour day. Temperatures - extreme summer heat of 95 degrees and above, and winter cold.
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About Sage Hospitality Group

Sourced by ZipRecruiter

As part of Sage Hospitality Group, we passionately strive to be the best and create excellence in everything we do. We believe in enriching lives one experience at a time. More than a slogan, we empower our employees to make positive impacts on the communities in which we live and work. By providing genuine service we build relationships with our guests and value for our shareholders, and we create unforgettable experiences.

Industry

Hospitality services

Company size

1,001 - 5,000 Employees

Headquarters location

Denver, CO, US

Year founded

1984

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