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Conference Planning Manager Jobs (NOW HIRING)

Fast Enterprises

Conference Planner

Centennial, CO

Work closely with management to understand conference expectations and requirements. Concept Development & Planning * Generate ideas for employee conference themes, swag, catering, etc. tailored to ...

Fast Enterprises

Conference Planner

Centennial, CO · On-site

$60K/yr

Work closely with management to understand conference expectations and requirements. Concept Development & Planning * Generate ideas for employee conference themes, swag, catering, etc. tailored to ...

Fast Enterprises

Conference Planner

Centennial, CO

$60K - $65K/yr

Work closely with management to understand conference expectations and requirements. Concept Development & Planning * Generate ideas for employee conference themes, swag, catering, etc. tailored to ...

Fast Enterprises

Conference Planner

Centennial, CO · On-site

$60 - $80/hr

Work closely with management to understand conference expectations and requirements. Concept Development & Planning * Generate ideas for employee conference themes, swag, catering, etc. tailored to ...

AA2IT

Be Seen First

Conference Planner

Irving, TX · On-site

$25 - $29/hr

This person will be supporting event planning, food & beverage coordination, conference execution, and budget management * Must be a strong collaborator and team player who can work effectively with ...

YMCA OF THE ROCKIES

Conference Coordinator - SMR

Granby, CO · On-site

$20.57 - $22.23/hr

Assistgroup leaders with pre-conference planning, managing groups according to contract, and post-conference evaluation. * Collect and process conference related information, including such things as ...

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Conference Planning Manager information

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$60K

How much do conference planning manager jobs pay per year?

As of Sep 8, 2026, the average yearly pay for conference planning manager in the United States is $56,666.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,000.00 and $58,000.00 per year, depending on experience, location, and employer.

What does a conference planning manager do?

A Conference Planning Manager is responsible for organizing and coordinating all aspects of conferences, from initial concept through to execution. Their duties include selecting venues, managing budgets, overseeing logistics, coordinating with vendors, and ensuring that the event runs smoothly. They work closely with clients to understand their needs and objectives, and often supervise a team to handle on-site operations. Strong communication, organizational, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a conference planning manager, and why are they important?

To thrive as a Conference Planning Manager, you need expertise in event coordination, budgeting, logistics, and strong project management skills, often supported by a degree in hospitality or related fields. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Outstanding organizational skills, attention to detail, negotiation abilities, and effective communication are vital soft skills for success. These competencies ensure seamless event execution, stakeholder satisfaction, and the ability to manage complex conferences efficiently.

What are some common challenges faced by a conference planning manager, and how can they be addressed?

Conference Planning Managers often face challenges such as managing tight deadlines, coordinating with multiple vendors, and adapting to last-minute changes. Successful managers develop strong organizational and communication skills to keep all stakeholders aligned and ensure smooth event execution. They also stay flexible and proactive, anticipating potential issues and maintaining contingency plans for unexpected situations. Building strong relationships with reliable vendors and fostering teamwork within their planning team are key strategies for overcoming these challenges.

What is the difference between Conference Planning Manager vs Event Coordinator?

AspectConference Planning ManagerEvent Coordinator
ResponsibilitiesOversees large conferences, manages budgets, coordinates logistics, and leads planning teamsAssists in event setup, manages smaller event details, and supports logistics
CredentialsBachelor's degree in hospitality, event management, or related field; certifications like CMP are commonHigh school diploma or equivalent; some experience in event planning preferred
Work EnvironmentCorporate or large venue settings, often in a managerial roleVariety of settings including corporate events, weddings, and community events
Industry UsageCommonly employed in corporate, conference, and association sectorsUsed across diverse event types, including social and corporate events

The Conference Planning Manager typically handles larger, more complex conferences with strategic oversight, while the Event Coordinator supports various events with more operational tasks. Both roles require strong organizational skills, but the manager position involves higher-level planning and leadership responsibilities.

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Conference Planning Manager jobs near you
Infographic showing various Conference Planning Manager job openings in the United States as of September 2026, with employment types broken down into 87% Full Time, 12% Part Time, and 1% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution, with an average salary of $56,666 per year, or $27.2 per hour.

Associate, Conference Sponsorship Manager

Ares Management Corporation

New York, NY • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 10 days ago

Job description

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Ares is looking for an Associate to join the Events team as an Event & Conference Sponsorship Manager. The Events team is part of the Global Clients Solutions (GCS) group and has members based in New York, Los Angeles, Mumbai, and London. The Event & Conference Sponsorship Manager will be responsible for managing and supporting firmwide participation in 100+ third party industry conferences that are held around the world. They will also own pieces of Flagship third-party industry conferences with the broader team.
The successful candidate will partner closely with business leaders to understand their objectives for these conferences that support regional and firmwide priorities. Strong project management skills are essential for executing comprehensive conference logistics, including vendor management, budget tracking, venue/hotel selections, contract negotiation, catering, speaker and delegate pass management, onsite assistance (when required), and more. As a detail oriented, proactive, highly organized, and deadline driven professional, the candidate will excel in a fast-paced setting, ensuring the delivery of outstanding events.
Ares is a flat, flexible, and dynamic organization. The firm fosters a culture of collaboration, entrepreneurialism, integrity, and partnership, both internally amongst colleagues and externally amongst clients and other stakeholders. The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.
Primary functions and essential responsibilities:
  • Coordinate participation, membership and sponsorship of 100+ global third party industry conferences annually.
  • Responsible for staying extremely organized while managing 15+ conferences at a time, each at different stages of the planning process and of different sizes
  • Provide event support on select large flagship third party conferences globally, which includes hotel sleeping room block, gift sourcing, transportation needs, event branding and messaging, offsite dinners, booth activations, meeting room needs, speaker/delegate management, and more.
  • Serve as the primary relationship manager for conference organizers and vendors, while acting as the central point of coordination across internal stakeholders
  • Negotiate sponsorship packages, oversee and monitor all sponsorship package deliverables and ensure deliverables are provided to external event organizers in advance of deadlines. This includes ordering on-site signage, swag, exhibitor booth equipment, as well as providing vendors with logos, boilerplates, and speaker details
  • Partner closely with internal stakeholders, including Relationship Managers, Investor Relations, Legal, Compliance, Corporate Communications, and Creative Solutions, to manage all stages of the conference planning process. Responsibilities include gathering business interest, coordinating budget and compliance approvals, executing contracts, processing payments, managing registrations, facilitating seamless event participation, and more.
  • Ensure all internal processes and controls are followed, including obtaining required approvals, meeting key deadlines, maintaining accurate records, and keeping stakeholders informed throughout the planning and execution process.
  • Manage the Industry Conference budget and individual event budgets, including creation, approvals, tracking spend, reconciliation, and invoice processing
  • Maintain the Industry Conference Calendar and individual tracker, ensuring it is always up-to-date.
  • Take on ad hoc projects and support the broader team as needed

Reports to: VP, Event Content, Global Client Solutions Group
Qualifications
Education
  • Bachelor's Degree required with outstanding academic record

Experience Required
  • 6-8 years of events, sponsorships, project management or marketing experience required
  • Experience in financial services industry strongly preferred

General Requirements
  • Proficiency in Excel, PowerPoint and Word and overall Microsoft Programs
  • Ability to thrive in a fast-paced, demanding environment while maintaining high quality standards
  • Extremely organized and adept at time and inbox management to successfully manage multiple priorities with high stakes deadlines; results oriented
  • Strong communication skills, both written and interpersonal; client service oriented
  • Capability of interacting with key stakeholders to direct prioritization of related activity
  • Attention to detail and analytical thinking
  • Ability to exercise sound judgment in terms of escalating issues vs. solving problems independently
  • A demonstrated ability to research and leverage available resources to accomplish tasks
  • Comfort in dealing with ambiguity and uncertainty in a dynamic environment
  • Flexible in terms of hours to coordinate with team members across various time zones
  • Dependable, great attitude, highly motivated and a team player
  • Ability to handle confidential information appropriately

Work Environment & Physical Requirements
  • Ability to travel domestically and globally up to 20% for onsite event support, conferences, and sponsorship activations
  • Ability to work onsite in the office four days per week, in alignment with team and business needs
  • Flexibility to work outside standard business hours as required, including early mornings, evenings, and occasional weekends during peak event periods or for global responsibilities
  • Ability to lift and transport event materials (such as signage, registration equipment, and boxes) up to 20 lbs
  • Ability to stand, walk, and move between event spaces for extended periods during event setup, execution, and breakdown

Reporting Relationships
Compensation
The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.
$100,000 - $120,000 / annum
The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

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