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Conference Meeting Planner Jobs (NOW HIRING)

Allergan Aesthetics

Meeting Planner

Austin, TX

$53K - $73K/yr

The Meetings & Conference Room Planner is responsible for organizing, coordinating, and executing a high volume of onsite meetings and events. This position manages multiple priorities and ...

AbbVie

Meeting Planner

Austin, TX

$53K - $73K/yr

The Meetings & Conference Room Planner is responsible for organizing, coordinating, and executing a high volume of onsite meetings and events. This position manages multiple priorities and ...

American Academy of Ped

Meeting Planner

Itasca, IL · On-site

$63K - $66K/yr

... Conference & Exhibition. * Develop and maintain strong relationships with suppliers and other meeting planning professionals(e.g., industry events, professional development opportunities, etc ...

AbbVie

Meeting Planner

Austin, TX · On-site

$65K/yr

The Meetings & Conference Room Planner is responsible for organizing, coordinating, and executing a high volume of onsite meetings and events. This position manages multiple priorities and ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

Description Job Summary The role serves as the subject matter expert on all aspects of conference/meeting planning and on the IEEE and ComSoc policies and procedures pertaining to conferences. The ...

FINRA

Senior Meeting Planner

Washington, DC · Hybrid

$96K - $180K/yr

The Senior Meeting Planner is the liaison between FINRA Committee Liaison and committee members and ... Facilitates pre-conference meetings, site selection, contract negotiation, rooming list, menu ...

FINRA

Senior Meeting Planner

Rockville, MD · Hybrid

$96K - $180K/yr

The Senior Meeting Planner is the liaison between FINRA Committee Liaison and committee members and ... Facilitates pre-conference meetings, site selection, contract negotiation, rooming list, menu ...

ISPOR

Associate, Meeting Planner

NJ · On-site

$55K - $58K/yr

... for conference microsites and event pages. * Assist in preparing and formatting meeting ... Manage the planning, coordination, and execution of webinars, ensuring seamless delivery from start ...

ISPOR

Associate, Meeting Planner

Lawrenceville, NJ · On-site

$55K - $58K/yr

... for conference microsites and event pages. * Assist in preparing and formatting meeting ... Manage the planning, coordination, and execution of webinars, ensuring seamless delivery from start ...

V R Della Infotech Inc

USA - Meeting Planner

Raleigh, NC · On-site

$52K - $71K/yr

Ordering supplies for the conference rooms and care settings. Ordering snacks, and drinking ... event planning, travel logistics or tradeshows Excellent communication, written, verbal and ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY · On-site

$76K - $80K/yr

Send daily meeting confirmations through the reservations system * Identify and resolve room ... Participate in planning, pre-conference, and post-conference meetings * Troubleshoot guest and team ...

Rapport

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Send daily meeting confirmations through the reservations system * Identify and resolve room ... Participate in planning, pre-conference, and post-conference meetings * Troubleshoot guest and team ...

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How much do conference meeting planner jobs pay per hour?

As of Aug 2, 2026, the average hourly pay for conference meeting planner in the United States is $30.79, according to ZipRecruiter salary data. Most workers in this role earn between $25.00 and $34.38 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Conference Meeting Planner, and why are they important?

To thrive as a Conference Meeting Planner, you need expertise in event coordination, budgeting, logistics management, and typically a background in hospitality or event planning. Familiarity with event management software, registration platforms, and project management tools is important, and certifications such as CMP (Certified Meeting Professional) are often valued. Exceptional organizational skills, attention to detail, problem-solving, and strong interpersonal communication help planners manage client expectations and vendor relationships. These skills are crucial for delivering seamless, successful events that meet stakeholder goals and ensure attendee satisfaction.

What are some common challenges faced by Conference Meeting Planners, and how can they be effectively managed?

Conference Meeting Planners often encounter challenges such as last-minute changes to schedules, managing multiple vendors, and handling unforeseen issues like technical difficulties or travel delays. Effective management involves strong organizational skills, proactive communication, and contingency planning. Building solid relationships with suppliers and venues, as well as maintaining a detailed timeline, helps ensure that events run smoothly. Flexibility and quick problem-solving are key traits that help planners adapt to unexpected situations.

What are Conference Meeting Planners?

Conference Meeting Planners are professionals who organize and coordinate events such as conferences, meetings, seminars, and conventions. Their responsibilities include selecting venues, arranging logistics, managing budgets, coordinating with vendors, and ensuring that all event details run smoothly. They work closely with clients to understand their needs and goals, and then oversee all planning aspects from start to finish. Conference Meeting Planners must have strong organizational, communication, and problem-solving skills to handle unexpected challenges and ensure successful events.
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Conference Meeting Planner jobs near you
Infographic showing various Conference Meeting Planner job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $64,051 per year, or $30.8 per hour.

Conference and Meeting Planner

Alpha Kappa Alpha Sorority, Inc

Chicago, IL • On-site

$55K - $76K/yr

Full-time

Re-posted 7 days ago

Job description

Job Type
Full-time
Description
Alpha Kappa Alpha Sorority, Incorporated is seeking to fill the position of Conference and Meeting Planner. This position will work independently and collectively with a team to seamlessly deliver the organization's meeting and convention events. Will identify the convention's purpose and deliver against its goals, objectives, and budget. Must have demonstrated skills in leading and collaborating with others such as member organizations, tourism or visitors' bureaus, volunteers, vendors, and suppliers.
The Conference and Meeting Planner will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure and at times handle a wide variety of activities and confidential matters with discretion. Marketing and project planning/management in large non-profits a plus.
The position reports directly to the Director of Conference and Meeting Planning and will also report to a board level volunteer during the annual regional conference. Periodic extensive travel is required.
Alpha Kappa Alpha Sorority, Incorporated is a non-profit international membership organization with more than 355,000 college trained members bound by bonds of sisterhood and empowered by a commitment of servant-leadership.
The organization focuses in two key areas: lifelong personal and professional development for each of its members; and galvanizing its membership into an organization of respected power and influence constantly at the forefront of effective advocacy and social change that results in equality and equity for all citizens of the world.
General Responsibilities
  • Determines the purpose, message, or impression the organization wants to communicate and be able to communicate the needs clearly to the meeting sites staff and other suppliers.
  • Searches for prospective meeting sites.
  • Issues request for proposals to all the sites.
  • Reviews proposals and makes recommendations to top management.
  • Arranges support services, coordinates with the facilities, prepares site staff for meetings, and sets up all forms of electronic communication needed for the meetings and conventions.
  • Manages meeting logistics.
  • Arranges transportation, lodging reservations.
  • Ensures that all necessary supplies are ordered and transported to the meeting site on time.
  • Ensures meeting rooms are equipped with sufficient seating and audio-visual equipment.
  • Ensures that all exhibits and booths are set up properly.
  • Adheres to fire and labor regulations.
  • Oversees food and beverage distribution.
  • Ensures all logistics for events are correct and coordinate with Regional Director or GM, event staff, and catering staff (set-up and breakdown of event, decorations, food and beverage offerings, theater rentals, film schedule, special arrangements, etc.
  • Collaborates with team members, volunteers and contractors to successfully deliver meetings and conferences.

Financial Management
  • Negotiate contracts with facilities and suppliers.
  • Estimates how many people will attend the meetings based on previous meetings attendance and current circumstances.
  • Oversees the finances of the meetings and conventions.
  • Oversees the organization budgets and create a detailed budget, forecasting what each aspect of the event will cost.
  • Ensure that the events meet income goals based on operating budget.

Work Environment
  • Stressful and/or energizing.
  • Fast paced and demanding.
  • Oversees multiple operations at one time.
  • Faces numerous deadlines.
  • Orchestrates the activities of several different groups of people.
  • Will spend majority of time in office; but during meetings and conventions, will work on-site.
  • Travel regularly to attend meetings and to visit prospective meeting sites.(Potentially up to 70%)
  • Work hours may be long and irregular; more than 40 hours per week during time leading up to meetings.
  • During meetings or conventions will work exceptionally long days, as early as 5:00 a.m. until midnight and some weekends.

Physical Requirements
  • Long hours of standing and walking
  • Lifting and carrying boxes of materials, exhibits, or supplies

Requirements
  • Bachelor's degree in marketing, public relations, communications, business, hotel or hospitality management, CMP preferred or equivalent work experience.
  • Excellent written and verbal communications and interpersonal skills.
  • Must be detail-oriented with excellent organizational skills.
  • Must be able to multi-task, meet tight deadlines, and maintain composure under pressure in a fast-paced environment.
  • Quantitative and analytic skills are a must.
  • Knowledge of general office software, particularly the Microsoft Office Suite and the ability to use financial and registration software.

Please include your cover letter with resume when you apply.

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