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Conference Meeting Planner Jobs (NOW HIRING)

ASRC Federal Holding

Sr Meeting Planner

Arlington, VA · On-site

$75K - $95K/yr

Seven years of meeting planning and administrative experience working with hotels and/or conference facilities as required. Working knowledge of the Federal Travel Regulations (FTR). Duties include ...

Compass Group

MEETING / EVENT PLANNER

Charlotte, NC

$68K - $70K/yr

Conduct pre-conference, mid-event, and post-event follow-ups to confirm logistics, gather feedback, and ensure client satisfaction. * Meeting Room Management & Reservations * Manage all meeting room ...

Compass Group

MEETING / EVENT PLANNER

Charlotte, NC · On-site

$68K - $70K/yr

Conduct pre-conference, mid-event, and post-event follow-ups to confirm logistics, gather feedback, and ensure client satisfaction. * Meeting Room Management & Reservations * Manage all meeting room ...

Compass Group

MEETING / EVENT PLANNER

Charlotte, NC · On-site

$68K - $70K/yr

Conduct pre-conference, mid-event, and post-event follow-ups to confirm logistics, gather feedback, and ensure client satisfaction. * Meeting Room Management & Reservations * Manage all meeting room ...

Compass Group

ASSOCIATE MEETING PLANNER

Richmond, VA

$25.44 - $26.44/hr

Acts as a liaison between the conference center and all customers. * Prepares all group service ... Meeting or event planning experience. * Superior quantitative, oral and written communications and ...

New

Compass Group

ASSOCIATE MEETING PLANNER

Richmond, VA

$25.44 - $26.44/hr

Acts as a liaison between the conference center and all customers. * Prepares all group service ... Meeting or event planning experience. * Superior quantitative, oral and written communications and ...

New

ISPOR

Associate, Meeting Planner

Lawrenceville, NJ · On-site

$53K/yr

... for conference microsites and event pages. * Assist in preparing and formatting meeting ... Manage the planning, coordination, and execution of webinars, ensuring seamless delivery from start ...

ISPOR

Associate, Meeting Planner

NJ · On-site

$53K/yr

... for conference microsites and event pages. * Assist in preparing and formatting meeting ... Manage the planning, coordination, and execution of webinars, ensuring seamless delivery from start ...

New

V R Della Infotech Inc

USA - Meeting Planner

Raleigh, NC · On-site

$52K - $71K/yr

Ordering supplies for the conference rooms and care settings. Ordering snacks, and drinking ... event planning, travel logistics or tradeshows Excellent communication, written, verbal and ...

aba

Business Law - Senior Meeting Planner

Chicago, IL

... conference and its catered events. Working with volunteers or program committees will be required ... Direct management of meeting coordinator or meeting planner level position for daily operations of ...

Ripple Effect

Senior Meeting Planner (FACA)

Rockville, MD

$33.93 - $39.02/hr

Lead the endtoend planning and execution of meetings and events, including preproduction, onsite ... Experience developing conference planning documents including SOPs, timelines, and detailed process ...

Ripple Effect

Senior Meeting Planner (FACA)

Rockville, MD · On-site

$33.93 - $39.02/hr

Lead the end‑to‑end planning and execution of meetings and events, including pre‑production ... Experience developing conference planning documents including SOPs, timelines, and detailed process ...

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How much do conference meeting planner jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for conference meeting planner in the United States is $30.79, according to ZipRecruiter salary data. Most workers in this role earn between $25.00 and $34.38 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Conference Meeting Planner, and why are they important?

To thrive as a Conference Meeting Planner, you need expertise in event coordination, budgeting, logistics management, and typically a background in hospitality or event planning. Familiarity with event management software, registration platforms, and project management tools is important, and certifications such as CMP (Certified Meeting Professional) are often valued. Exceptional organizational skills, attention to detail, problem-solving, and strong interpersonal communication help planners manage client expectations and vendor relationships. These skills are crucial for delivering seamless, successful events that meet stakeholder goals and ensure attendee satisfaction.

What is the highest salary for an event planner?

The highest salaries for conference meeting planners can exceed $80,000 annually, especially for those with extensive experience, certifications, or working in large organizations or high-cost areas. Senior or specialized planners with strong negotiation skills and advanced tools may earn higher compensation. Salary levels vary based on location, industry, and individual qualifications.

What does a conference planner do?

A conference meeting planner organizes and coordinates events such as conferences, meetings, and conventions. They handle tasks including venue selection, scheduling, vendor management, and attendee registration, often using event management software. Strong organizational skills and attention to detail are essential for success in this role.

What are some common challenges faced by Conference Meeting Planners, and how can they be effectively managed?

Conference Meeting Planners often encounter challenges such as last-minute changes to schedules, managing multiple vendors, and handling unforeseen issues like technical difficulties or travel delays. Effective management involves strong organizational skills, proactive communication, and contingency planning. Building solid relationships with suppliers and venues, as well as maintaining a detailed timeline, helps ensure that events run smoothly. Flexibility and quick problem-solving are key traits that help planners adapt to unexpected situations.

How to become a conference planner?

To become a conference meeting planner, individuals typically need a bachelor's degree in hospitality, event management, or a related field. Gaining experience through internships or entry-level roles in event planning, developing strong organizational and communication skills, and obtaining certifications such as the Certified Meeting Professional (CMP) can enhance job prospects.

How much money does an event planner get?

Conference meeting planners typically earn a median annual salary of around $50,000 to $70,000, depending on experience, location, and the size of events managed. Salaries can increase with certifications, specialized skills, and working for larger organizations or in high-demand markets.

What are Conference Meeting Planners?

Conference Meeting Planners are professionals who organize and coordinate events such as conferences, meetings, seminars, and conventions. Their responsibilities include selecting venues, arranging logistics, managing budgets, coordinating with vendors, and ensuring that all event details run smoothly. They work closely with clients to understand their needs and goals, and then oversee all planning aspects from start to finish. Conference Meeting Planners must have strong organizational, communication, and problem-solving skills to handle unexpected challenges and ensure successful events.
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Infographic showing various Conference Meeting Planner job openings in the United States as of June 2026, with employment types broken down into 1% Internship, 1% As Needed, 71% Full Time, 9% Part Time, and 18% Contract. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution, with an average salary of $64,051 per year, or $30.8 per hour.

Sr Meeting Planner

ASRC Federal Holding

Arlington, VA • On-site

$75K - $95K/yr

Full-time, Per diem

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

ASRC Federal rating

7.7

Company rating: 7.7 out of 10

Based on 27 frontline employees who took The Breakroom Quiz

192nd of 352 rated engineering

Job description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
Agile Decision Sciences LLC, a subsidiary of ASRC Federal, is currently recruiting for a Sr Meeting Planner.
Sr Meeting Planner.: Serves as meeting planner responsible for supporting and planning virtual and in-person meetings in support of NASA scientific panels, conferences and workshops. Seven years of meeting planning and administrative experience working with hotels and/or conference facilities as required. Working knowledge of the Federal Travel Regulations (FTR). Duties include, but are not limited to, the following tasks:
  • Delivers logistic support pre planning and on-site support for large panel review meetings, conferences, and symposiums: conduct meeting site visits/space selection in NRESS office, hotels, conference centers, etc.
  • Support in-person meetings as assigned local and out of the area.
  • Negotiate contracts and include NRESS specific contract clauses.
  • Serves as point of contact for event participants and provides on-site support during events.
  • Arranges for per diem expense provisioning, honoraria for panelists and reviewers along with subsequent reimbursement.
  • Negotiate AM/PM breaks, meals as appropriate, meeting space and audio-visual requirements with venue.
  • Preparation of meeting materials, i.e., orientation presentation, name badges/table tents, portfolio folders, invitation and welcome letters, rosters, survey forms, maps, restaurant lists, etc.
  • Prepares and reviews expense reports, honorarium invoices.
  • Proofreads all materials prior to distribution.
  • Maintain and update Activity Report on a daily basis as required.
  • Provide projected labor hours monthly for meeting assignments.
  • Assist with special projects as assigned.
  • Ensure all participant travel complies with NASA travel regulations for in-person meetings.
  • Demonstrated high-quality interpersonal skills and a capacity for customer care.
  • Assist with training and mentoring team members when necessary.
  • Ability to travel up to 20-25% of the time (can vary by time of year).
  • The ability to lift and move boxes up to 25 pounds, and signage when packing up for events and on site.
  • Communicates with NRESS management, Task Leads and meeting participants to coordinate their participation and inform them of logistical details.
  • Serves as liaison between meeting participants and company's travel agency.
  • Develops strong business relationships with key customers, internal and external, serving as a liaison for initiatives.
  • Use of the web-based event management system, Cvent, for website creation, venue searches, panel surveys as back-up.
  • Maintains appropriate electronic and physical file documents and records pertaining to meeting.
  • Other duties/responsibilities as assigned.

Job Requirements
Seven years of meeting and conference planning support. Five years of experience with college degree.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

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