Prepare payments and assist with vendor account reconciliation. * Maintain organized accounts ... Collections experience. Key Competencies * Organization and time management * Customer service ...
New
Quick apply
Prepare payments and assist with vendor account reconciliation. * Maintain organized accounts ... Collections experience. Key Competencies * Organization and time management * Customer service ...
New
Prepare payments and assist with vendor account reconciliation. * Maintain organized accounts ... Collections experience. Key Competencies - Organization and time management * Customer service ...
New
Quick apply
Prepare payments and assist with vendor account reconciliation. * Maintain organized accounts ... Collections experience. Key Competencies - Organization and time management * Customer service ...
New
Certified Clinical Medical Assistant (CCMA)
Roseburg, OR · On-site
$22.31 - $28.90/hr
Administer medications accordingly as directed by the provider * Assess patient needs and document ... Ability to perform basic clinical duties(vitals, injections, specimen collections, EKGs, swabs ...
Certified Clinical Medical Assistant (CCMA)
Roseburg, OR · On-site
$22.31 - $28.90/hr
Administer medications accordingly as directed by the provider * Assess patient needs and document ... Ability to perform basic clinical duties(vitals, injections, specimen collections, EKGs, swabs ...
Certified Clinical Medical Assistant (CCMA)
Roseburg, OR · On-site
$16.25 - $21/hr
Administer medications accordingly as directed by the provider * Assess patient needs and document ... Ability to perform basic clinical duties(vitals, injections, specimen collections, EKGs, swabs ...
Quick apply
Certified Clinical Medical Assistant (CCMA)
Roseburg, OR · On-site
$16.25 - $21/hr
Administer medications accordingly as directed by the provider * Assess patient needs and document ... Ability to perform basic clinical duties(vitals, injections, specimen collections, EKGs, swabs ...
Certified Clinical Medical Assistant (CCMA)
$16.25 - $21/hr
Administer medications accordingly as directed by the provider * Assess patient needs and document ... Ability to perform basic clinical duties(vitals, injections, specimen collections, EKGs, swabs ...
Certified Clinical Medical Assistant (CCMA)
$16.25 - $21/hr
Administer medications accordingly as directed by the provider * Assess patient needs and document ... Ability to perform basic clinical duties(vitals, injections, specimen collections, EKGs, swabs ...
Paralegal
Lake Oswego, OR · Hybrid
$80K - $90K/yr
... collections who enjoys working in a collaborative, fast-paced environment. Responsibilities ... Coordinate with legal assistants and communicate professionally with clients, courts, and third ...
New
Quick apply
Paralegal
Lake Oswego, OR · Hybrid
$80K - $90K/yr
... collections who enjoys working in a collaborative, fast-paced environment. Responsibilities ... Coordinate with legal assistants and communicate professionally with clients, courts, and third ...
New
Paralegal
Lake Oswego, OR · Hybrid
$80K - $90K/yr
... collections who enjoys working in a collaborative, fast-paced environment. Responsibilities ... Coordinate with legal assistants and communicate professionally with clients, courts, and third ...
New
Quick apply
Paralegal
Lake Oswego, OR · Hybrid
$80K - $90K/yr
... collections who enjoys working in a collaborative, fast-paced environment. Responsibilities ... Coordinate with legal assistants and communicate professionally with clients, courts, and third ...
New
Business Office Manager
Sherwood, OR · On-site
Reporting directly to the Executive Director or Arbor Administrator, this position coordinates ... Generate monthly private pay invoices, track statements, and secure timely collections.
Quick apply
Business Office Manager
Sherwood, OR · On-site
Reporting directly to the Executive Director or Arbor Administrator, this position coordinates ... Generate monthly private pay invoices, track statements, and secure timely collections.
Reporting directly to the Executive Director or Arbor Administrator, this position coordinates ... Generate monthly private pay invoices, track statements, and secure timely collections.
Reporting directly to the Executive Director or Arbor Administrator, this position coordinates ... Generate monthly private pay invoices, track statements, and secure timely collections.
Business Office Manager
Sherwood, OR · On-site
Reporting directly to the Executive Director or Arbor Administrator, this position coordinates ... Generate monthly private pay invoices, track statements, and secure timely collections.
Business Office Manager
Sherwood, OR · On-site
Reporting directly to the Executive Director or Arbor Administrator, this position coordinates ... Generate monthly private pay invoices, track statements, and secure timely collections.
Reporting directly to the Executive Director or Arbor Administrator, this position coordinates ... Generate monthly private pay invoices, track statements, and secure timely collections.
Quick apply
Reporting directly to the Executive Director or Arbor Administrator, this position coordinates ... Generate monthly private pay invoices, track statements, and secure timely collections.
AR Specialist
$24 - $30/hr
This role is ideal for someone who enjoys working with customers, managing collections, processing ... Prepare reports and support month-end closing activities * Assist with other accounting and ...
New
Quick apply
AR Specialist
$24 - $30/hr
This role is ideal for someone who enjoys working with customers, managing collections, processing ... Prepare reports and support month-end closing activities * Assist with other accounting and ...
New
AR Specialist
$24 - $30/hr
This role is ideal for someone who enjoys working with customers, managing collections, processing ... Prepare reports and support month-end closing activities * Assist with other accounting and ...
New
Quick apply
AR Specialist
$24 - $30/hr
This role is ideal for someone who enjoys working with customers, managing collections, processing ... Prepare reports and support month-end closing activities * Assist with other accounting and ...
New
Accounts Receivable Supervisor
$77K - $82K/yr
Oversee high-volume invoicing and collections activities involving hundreds of invoices each month ... * Assist in determining proper cash application for customer payments. * Monitor customer ...
Quick apply
Accounts Receivable Supervisor
$77K - $82K/yr
Oversee high-volume invoicing and collections activities involving hundreds of invoices each month ... * Assist in determining proper cash application for customer payments. * Monitor customer ...
Accounts Receivable Supervisor
$77K - $82K/yr
Oversee high-volume invoicing and collections activities involving hundreds of invoices each month ... * Assist in determining proper cash application for customer payments. * Monitor customer ...
Quick apply
Accounts Receivable Supervisor
$77K - $82K/yr
Oversee high-volume invoicing and collections activities involving hundreds of invoices each month ... * Assist in determining proper cash application for customer payments. * Monitor customer ...
Business Office Manager
Portland, OR · On-site
Manage accounts receivable functions including resident billing, collections, payment processing ... Partner with the Executive Director, Administrator, Director of Nursing Services, Director of ...
Business Office Manager
Portland, OR · On-site
Manage accounts receivable functions including resident billing, collections, payment processing ... Partner with the Executive Director, Administrator, Director of Nursing Services, Director of ...
Business Office Manager
Portland, OR · On-site
Manage accounts receivable functions including resident billing, collections, payment processing ... Partner with the Executive Director, Administrator, Director of Nursing Services, Director of ...
Business Office Manager
Portland, OR · On-site
Manage accounts receivable functions including resident billing, collections, payment processing ... Partner with the Executive Director, Administrator, Director of Nursing Services, Director of ...
Business Office Manager
Portland, OR · On-site
$27 - $33/hr
Manage accounts receivable functions including resident billing, collections, payment processing ... Partner with the Executive Director, Administrator, Director of Nursing Services, Director of ...
Business Office Manager
Portland, OR · On-site
$27 - $33/hr
Manage accounts receivable functions including resident billing, collections, payment processing ... Partner with the Executive Director, Administrator, Director of Nursing Services, Director of ...
Front Desk Receptionist
$16 - $20.50/hr
Open and prepare the office for business each day; assist with end-of-day closing and security ... Balance daily collections, reconcile deposits, and enter into Daily Net Revenue (DNR) tracking ...
Front Desk Receptionist
$16 - $20.50/hr
Open and prepare the office for business each day; assist with end-of-day closing and security ... Balance daily collections, reconcile deposits, and enter into Daily Net Revenue (DNR) tracking ...
Front Desk Receptionist
West Linn, OR · On-site
$16 - $20.50/hr
Open and prepare the office for business each day; assist with end-of-day closing and security ... Balance daily collections, reconcile deposits, and enter into Daily Net Revenue (DNR) tracking ...
Front Desk Receptionist
West Linn, OR · On-site
$16 - $20.50/hr
Open and prepare the office for business each day; assist with end-of-day closing and security ... Balance daily collections, reconcile deposits, and enter into Daily Net Revenue (DNR) tracking ...
Collections Admin Assistant information
What does a collections admin assistant do?
A Collections Admin Assistant supports the collections department by handling administrative tasks such as processing payments, maintaining records, preparing correspondence, and assisting with communication between clients and collection agents. They help ensure that overdue accounts are managed efficiently and that all documentation is accurate and up-to-date. Their role is crucial in helping organizations recover outstanding debts while providing excellent customer service.
What are the key skills and qualifications needed to thrive as a collections admin assistant, and why are they important?
To thrive as a Collections Admin Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of accounting or finance, often supported by relevant administrative experience or coursework. Familiarity with collections management software, customer relationship management (CRM) systems, and proficiency in Microsoft Office are typically required. Excellent communication, problem-solving abilities, and a professional demeanor help manage sensitive interactions with clients and internal teams. These skills ensure effective debt recovery processes, accuracy in record-keeping, and positive relationships with stakeholders.
What are some common challenges a collections admin assistant faces, and how can they be managed?
Collections Admin Assistants often encounter challenges such as managing a high volume of accounts, prioritizing tasks, and dealing with difficult or unresponsive clients. Staying organized with robust tracking systems and clear communication protocols can help manage workload efficiently. Building strong relationships with both internal teams and clients is essential for resolving issues quickly and maintaining a positive work environment. Regular training on negotiation techniques and updates on compliance regulations can also support success in this role.
What is the difference between Collections Admin Assistant vs Collections Specialist?
| Aspect | Collections Admin Assistant | Collections Specialist |
|---|---|---|
| Credentials | High school diploma or equivalent; some roles may prefer administrative certifications | High school diploma; some roles may require certifications in collections or finance |
| Work Environment | Office setting, administrative support in finance or collections departments | Office setting, focused on debt recovery and client communication |
| Employer & Industry | Financial institutions, healthcare, retail companies | Financial services, healthcare, retail, and credit companies |
| Search & Comparison Intent | Looking for administrative roles supporting collections teams | Seeking roles focused on debt collection and account management |
The Collections Admin Assistant primarily provides administrative support within collections departments, handling paperwork, data entry, and scheduling. In contrast, the Collections Specialist actively manages debt recovery, communicates with clients, and negotiates payment plans. Both roles are essential in the collections process but differ in responsibilities and focus areas.
What are popular job titles related to Collections Admin Assistant jobs in Oregon?
For Collections Admin Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Collections Admin Assistant jobs in Oregon look for?
The top searched job categories for Collections Admin Assistant jobs in Oregon are:
What cities in Oregon are hiring for Collections Admin Assistant jobs?
Cities in Oregon with the most Collections Admin Assistant job openings:
Accounts Receivable / Accounts Payable & Rental Counter Administrator
Portland, OR • On-site
Lets Work LLC •
Recruiting and Staffing Services • 1 - 10 employees1 - 10 employees
$23/hr
Full-time
PTO
Posted 2 days ago
New
Job description
Our client is seeking a detail-oriented and customer-focused Accounts Receivable / Accounts Payable & Rental Counter Administrator to join their team. This position plays a critical role in supporting daily business operations through accounting administration, customer service, records management, and rental counter support.
The ideal candidate will be comfortable working with customers, managing financial transactions, maintaining both physical and digital records, and assisting with general office operations. Strong organizational skills, attention to detail, and the ability to multitask are essential for success in this role.
Essential Duties & Responsibilities
Accounts Receivable
- Generate and process customer invoices.
- Monitor outstanding customer balances.
- Contact customers regarding overdue accounts and collection efforts.
- Process customer payments and maintain accurate records.
- Research and resolve payment discrepancies.
- Assist with account reconciliations.
Accounts Payable
- Process vendor invoices and maintain payment records.
- Verify invoices against purchase orders and receiving documentation.
- Prepare payments and assist with vendor account reconciliation.
- Maintain organized accounts payable files and records.
Purchase Orders & Inventory Documentation
- Create and issue purchase orders (POs).
- Receive and process completed purchase orders.
- Verify purchase order documentation for accuracy.
- Maintain organized records of all purchasing transactions.
Customer Service & Rental Counter Support
- Assist customers at the rental counter.
- Answer incoming phone calls and direct inquiries appropriately.
- Provide exceptional customer service to walk-in and phone customers.
- Support rental transactions and administrative processing as needed.
- Communicate professionally with customers, vendors, and corporate personnel.
Records Management & Administrative Support
- Maintain organized paper files and records.
- Scan, copy, and upload documents into shared digital filing systems.
- Ensure corporate office has access to current electronic records.
- Retrieve paper files and documentation upon request.
- Assist with data entry and document management projects.
- Support general office operations and administrative tasks.
Qualifications
- Previous experience in Accounts Receivable, Accounts Payable, bookkeeping, or office administration preferred.
- Customer service experience required.
- Strong attention to detail and organizational skills.
- Ability to prioritize multiple responsibilities in a fast-paced environment.
- Proficient with Microsoft Office (Excel, Outlook, Word).
- Comfortable learning new software systems.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and professional business standards.
Preferred Qualifications
- Experience in equipment rental, construction, industrial services, or related industries.
- Experience with accounting or ERP software.
- Purchase order and invoicing experience.
- Collections experience.
Key Competencies
- Organization and time management
- Customer service excellence
- Financial accuracy
- Problem-solving
- Professional communication
- Dependability and accountability
- Record keeping and documentation management
Benefits
- Competitive compensation based on experience.
- Stable, long-term career opportunity.
- Supportive team environment.
- Opportunity for growth and advancement.
Company Description
Our Mission
To empower Businesses and individuals to excel by forging meaningful connections that fuel growth and success contributing to a thriving community
About Let's Work
Sourced by ZipRecruiter
Industry
Recruiting and staffing services
Company size
1 - 10 Employees
Headquarters location
Portland, OR, US
Year founded
2022