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Administrators Assistant Jobs in Oregon (NOW HIRING)

Team Kia of Bend

Admin Clerk

Bend, OR

$18 - $23/hr

Duties of the Administrative Assistant include providing support to our managers and employees ... Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day ...

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $23/hr

Duties of the Administrative Assistant include providing support to our managers and employees ... Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day ...

Team Kia of Bend

Admin Clerk

Bend, OR

$18 - $23/hr

Duties of the Administrative Assistant include providing support to our managers and employees ... Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day ...

Treasure Valley Subaru

Admin Clerk

Bend, OR · On-site

$18 - $23/hr

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $23/hr

Duties of the Administrative Assistant include providing support to our managers and employees ... Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day ...

Let's Work

Admin Assistant

Salem, OR · On-site

$17/hr

Administrative Assistant The Administrative Assistant will be the first point of contact for customers and team members, managing receptionist duties, phone calls, scheduling, and general office ...

New

Johnson RV

Finance Assistant

Sandy, OR

Finance Assistant - Candidate Description The ideal candidate MUST demonstrate a stable work history in an RV/Automotive Dealership with experience as Admin Assistant to F &I. Must be experienced in ...

New

Rv Direct LLC

Finance Assistant

Sandy, OR · On-site

Finance Assistant - Candidate Description The ideal candidate MUST demonstrate a stable work history in an RV/Automotive Dealership with experience as Admin Assistant to F &I. Must be experienced in ...

New

McKesson

Admin Assistant II

Wilsonville, OR

$20.45 - $34.08/hr

Administrative Assistant II Location: Wilsonville, OR Schedule : Monday-Friday 8:00 AM-5:00 PM Onsite | Administrative Support | Healthcare Operations The Administrative Assistant II processes ...

McKesson Corporation

Admin Assistant II

Wilsonville, OR · On-site

$20.45 - $34.08/hr

Administrative Assistant II Location: Wilsonville, OR Schedule : Monday-Friday 8:00 AM-5:00 PM On-site | Administrative Support | Healthcare Operations The Administrative Assistant II processes ...

McKesson

Admin Assistant II

Wilsonville, OR

$20.45 - $34.08/hr

Administrative Assistant II Location: Wilsonville, OR Schedule : Monday-Friday 8:00 AM-5:00 PM Onsite | Administrative Support | Healthcare Operations The Administrative Assistant II processes ...

Graybar

Assistant Branch Administrator

Portland, OR · On-site

$23/hr

As an Assistant Branch Administrator, you will complete important tasks such as job lot billing for customers, processing credits and deductions, and processing supplier returns. In this role you ...

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Administrators Assistant information

What does an administration assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

What is the role of an administration assistant?

An administrative assistant provides support to an organization by handling tasks such as managing correspondence, scheduling appointments, organizing files, and preparing reports. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are some common challenges faced by an Administrator's Assistant and how can they be addressed?

Administrator's Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can make prioritizing work a challenge. Staying organized and using digital tools like calendars and task management apps can help manage competing deadlines. Additionally, clear communication with supervisors and team members is key to addressing shifting priorities and ensuring expectations are met. Being proactive in seeking clarification and support when needed can also help reduce stress and improve workflow.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is important. Excellent communication, multitasking abilities, and a proactive attitude help you stand out in this role. These skills ensure smooth office operations, effective support for team members, and efficient handling of administrative tasks.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What do assistant administrators do?

Assistant administrators support the main administrator by handling tasks such as managing schedules, organizing files, preparing reports, and communicating with staff or clients. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth operations.

What does an Administrator's Assistant do?

An Administrator's Assistant supports office operations by performing a variety of administrative and clerical tasks. These responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with data entry or reports. They may also be tasked with answering phones, greeting visitors, and coordinating meetings. Their role is essential for ensuring the office runs smoothly and efficiently.
What are popular job titles related to Administrators Assistant jobs in Oregon? For Administrators Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Administrators Assistant jobs in Oregon look for? The top searched job categories for Administrators Assistant jobs in Oregon are:
What cities in Oregon are hiring for Administrators Assistant jobs? Cities in Oregon with the most Administrators Assistant job openings:
Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

HR Admin Assistant

Bold New Solutions - BNS Power

Hillsboro, OR • On-site

$20.25 - $26.75/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

HR/Admin Assistant – Recruiting, Onboarding & Office Administration

Department: HR and Admin
Reports To: Head of HR
Status: 30-40 hrs/Week / Hourly / Non-Exempt
Work Arrangement: In Office 5 Days/Week
Travel Requirement: Up to 10%
 

Position Summary

The HR/Admin Assistant – Recruiting, Onboarding & Office Administration supports the Human Resources department and daily office operations by coordinating recruiting activities, assisting with onboarding processes, and providing administrative support across the organization. This role plays a key part in creating a positive candidate and employee experience while helping maintain an organized, professional, and efficient office environment.
Essential Duties and Responsibilities

Recruiting & Talent Acquisition

  • Assist with posting job openings on recruiting platforms, company websites, and social media. 
  • Review resumes and applications to identify qualified candidates. 
  • Coordinate interviews between candidates and hiring managers. 
  • Communicate with candidates regarding application status, interview scheduling, and next steps. 
  • Conduct reference checks and assist with pre-employment screening processes. 
  • Maintain applicant tracking systems and recruiting records. 
  • Support recruiting events, job fairs, and workforce outreach initiatives. 
  • Help ensure a positive and professional candidate experience throughout the hiring process. 
Onboarding & New Hire Support

  • Coordinate and facilitate onboarding activities for new employees. 
  • Prepare new hire paperwork, onboarding packets, and orientation materials. 
  • Ensure completion of employment documentation, including I-9s, direct deposit forms, and policy acknowledgments. 
  • Assist with scheduling orientation, training, and onboarding meetings. 
  • Coordinate with managers and departments to ensure new hires have proper equipment, system access, and resources. 
  • Track onboarding progress and maintain accurate employee records. 
  • Support employee engagement and retention efforts during the onboarding process. 
Office Administration

  • Provide administrative support for daily office operations. 
  • Answer phones, greet visitors, and direct inquiries appropriately. 
  • Manage office supplies, inventory, and ordering of materials as needed. 
  • Assist with scheduling meetings, conference rooms, and company events. 
  • Coordinate mail distribution, shipping, and receiving activities. 
  • Maintain organized filing systems, records, and office documentation. 
  • Support travel coordination, meeting logistics, and employee communications. 
  • Assist leadership and departments with administrative tasks and special projects. 
  • Help maintain a professional, organized, and welcoming office environment. 
HR Administrative Support

  • Maintain confidential employee and recruiting files in compliance with company policies and legal requirements. 
  • Assist with HR reporting, data entry, and document management. 
  • Respond to employee and candidate inquiries in a timely and professional manner. 
  • Support additional HR initiatives and projects as assigned. 
Qualifications

  • High school diploma or equivalent required; associate’s or bachelor’s degree in Human Resources, Business Administration, or related field preferred. 
  • 2–5 years of administrative, recruiting, HR support, or office coordination experience preferred. With at least 2 years of recruitment experience.
  • Strong organizational and time management skills. 
  • Excellent verbal and written communication skills. 
  • Ability to handle confidential information with professionalism and discretion. 
  • Proficiency in Microsoft Office Suite and HRIS/applicant tracking systems. 
  • Strong attention to detail and ability to multitask in a fast-paced environment. 
Preferred Skills

  • Experience coordinating onboarding or recruiting activities. 
  • Familiarity with employment laws and HR best practices. 
  • Customer service mindset with a positive and collaborative attitude. 
  • Ability to work independently while supporting multiple departments and priorities. 
  • Experience with ADP and ZOHO (a plus)
Work Environment

This position primarily operates in an office environment and may require occasional travel to recruiting events, job fairs, or company locations.