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Administrators Assistant Jobs in Oregon (NOW HIRING)

Immunology Consultants Laboratory, Inc.

Be Seen First

Administrative Assistant

Portland, OR · On-site

$21 - $27/hr

We are looking for an Admin Assistant to support our Sales & Marketing Department in Portland, OR, helping them stay organized, serve customers efficiently, and support scientists and ...

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Urgent

AB MAURI FOOD INC

Plant HR & Admin Assistant

Wilsonville, OR

$19.25 - $25.25/hr

Provide HR and Administrative support consistently and effectively. Assist Accounting and Safety, Health, Environmental departments enabling them to achieve departmental objectives. Key Result Areas ...

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Administrators Assistant information

What does an administration assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

What is the role of an administration assistant?

An administrative assistant provides support to an organization by handling tasks such as managing correspondence, scheduling appointments, organizing files, and preparing reports. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are some common challenges faced by an Administrator's Assistant and how can they be addressed?

Administrator's Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can make prioritizing work a challenge. Staying organized and using digital tools like calendars and task management apps can help manage competing deadlines. Additionally, clear communication with supervisors and team members is key to addressing shifting priorities and ensuring expectations are met. Being proactive in seeking clarification and support when needed can also help reduce stress and improve workflow.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is important. Excellent communication, multitasking abilities, and a proactive attitude help you stand out in this role. These skills ensure smooth office operations, effective support for team members, and efficient handling of administrative tasks.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What do assistant administrators do?

Assistant administrators support the main administrator by handling tasks such as managing schedules, organizing files, preparing reports, and communicating with staff or clients. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth operations.

What does an Administrator's Assistant do?

An Administrator's Assistant supports office operations by performing a variety of administrative and clerical tasks. These responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with data entry or reports. They may also be tasked with answering phones, greeting visitors, and coordinating meetings. Their role is essential for ensuring the office runs smoothly and efficiently.
What are popular job titles related to Administrators Assistant jobs in Oregon? For Administrators Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Administrators Assistant jobs in Oregon look for? The top searched job categories for Administrators Assistant jobs in Oregon are:
What cities in Oregon are hiring for Administrators Assistant jobs? Cities in Oregon with the most Administrators Assistant job openings:
Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Office Administrator Assistant Dispatcher

Pac-Tac Protective Solutions

Saint Helens, OR

$16 - $22/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 26 days ago

Job description

GENERAL DESCRIPTION OF CLASS   
The Administrative Assistant provides a wide variety of secretarial, technical, or minor administrative related tasks in support of an agency program or operation. In addition to a general knowledge of agency operations, the work performed requires knowledge specific to at least one agency program or operation.

RATE OF PAY / BENEFITS:  $16.00 - $22.00 Per hour based off of experience.  Benefits start after 60 days (Medical, Dental, Vision, 401K)

DISTINGUISHING FEATURES
Work consists of a variety of duties which differ in nature and sequence because of the particular characteristics of each transaction, case, or assignment. Numerous guides, instructions, regulations, manuals, precedents, etc., are applied in carrying out assignments. Guidelines and precedents are less detailed and explicit. Judgement is required in analyzing situations and making decisions on selecting the most appropriate course of action within the established procedures.
DUTIES AND RESPONSIBILITIES
Allocation of positions to this class will depend on the total work performed which may include one or a combination of the duties or tasks listed below:
Secretarial/Administrative/Dispatcher:  Serves as secretary to a supervisor or team; types a variety of correspondence, reports, memos, or other information from machine or voice dictation rough draft or general instructions; composes and types correspondence, reports, memos and other documents; may have authority to sign documents and/or correspondence on behalf of supervisor; receives telephone and personal callers; in absence of supervisor, screens calls which can be handled by the supervisor's subordinates, or other offices; makes referrals as appropriate; answers questions not requiring research or technical knowledge; receives and reviews incoming mail and requests for information; determines mail needing further research; gathers and assembles necessary information and submits to administrative superiors; responds to items not requiring supervisory review or resolution; maintains control records of information received, routed, assigned, or dispersed; initiates follow-up letters or memos; organizes and maintains filing systems; maintains supervisor's calendar and schedules appointments and conferences; assures that supervisor is fully briefed on matters to be considered before scheduled meetings; makes travel arrangements, arranges schedules of visits, makes reservations, notifies organizations, or officials to be visited; completes travel vouchers, expense claims, and reports; maintains attendance and other personnel and payroll records for work unit; keeps logs and statistics related to program or operation; takes minutes at meetings; performs budget related activities manually or by using a computer; participates in preparing budget projections for the biennium for personal services, services and supplies, and program budgets; monitors expenditures and compiles monthly status reports; reports deviations to supervisor; develops and revises office procedures; coordinates work on assigned projects.
Record Processing/Technical:  Performs specialized record processing activities requiring independent judgment to make decisions or select a course of action based on laws, rules, policies, and procedures within a particular program or operation. Some examples of records processing activities are as follows: 1) reviews applications, forms, or other documents for compliance with established criteria; ensures that all necessary documentation is provided and is complete: issues permits/licenses or denies applications based upon review; 2) issues authorized payments for services; determines and takes appropriate corrective action; 3) reconstructs account transactions showing charges, payments and adjustments; determines and initiates action within established policies and procedures to resolve problems with records, billings, payments,
or charges; collects and compiles data requiring specialized program knowledge as well as judgment in selecting from a variety of reports, computer printouts, logs, etc.; makes presentations to staff, students, and clients to provide information regarding new and/or changes to policies and procedures of the work unit.
Employees in this class review materials for proper completion and accuracy against manual and computer-generated reports, making corrections where needed; directly input information into computerized system or codes for input by others.
Information and Assistance:  Responds to inquiries about specific agency/program information and services or directs inquiries as necessary; explains and clarifies rules, processes, and procedures to clientele; provides information about services available; receives incoming calls and routes calls to appropriate staff.
RELATIONSHIPS WITH OTHERS
Employees in this class have regular contact in person, by telephone and in writing with agency staff, other State and Federal agencies and/or the general public in approving or denying applications for various licenses and permits; explaining criteria used as the basis for decisions made; collecting needed information to compile regular and special reports or complete records processing activities; providing requested information of a specific nature when responding to inquiries and complaints; scheduling appointments and arranging meetings and travel.
SUPERVISION RECEIVED
Employees in this class receive general supervision from a supervisor or manager. Work is assigned verbally and in writing by a supervisor, and in response to verbal and written requests from agency staff and the public. Work is reviewed upon completion or as problems occur for accuracy, timeliness, and conformance to agency laws, rules, policies and procedures. Employees apply criteria established in Oregon Revised Statutes, Administrative Rules, agency policies, and procedures as guidelines in responding to questions from agency staff, other agencies and the general public, and in determining conformance prior to processing of documents such as payments, billings, permits, and/or licenses.
KNOWLEDGE, SKILLS, AND ABILITIES (KSA)
General knowledge of proper grammar, punctuation, spelling, capitalization, and sentence structure.
General knowledge of arithmetic (addition, subtraction, multiplication, fractions, decimals, and division).
Skill in performing a variety of clerical functions at a technical or secretarial support level in an office.
Skill in communicating orally and in writing with a variety of people answering questions and gathering and exchanging information.
Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.
Skill in applying specific, well defined rules, regulations, policies, and procedures to work performed.
Skill in typing (proficiency levels will be based on individual position requirements).
Skill in operating typical office equipment such as calculator, photocopier, dictation equipment, microfiche, etc. (specific equipment skills will be based on individual position requirements).
Ability to learn and work within specific agency operations, policies and procedures affecting assigned work.
Ability to review technical forms or information for compliance with established criteria.
Ability to gather and organize information or data and prepare reports.
Ability to maintain confidentiality of agency records.
Some positions in this class may require one or more of the following: Skill in operating a computer terminal or microcomputer to enter, update, correct, and retrieve information.
Skill in taking shorthand (proficiency levels will be based on individual position requirements).
NOTE: The KNOWLEDGE and SKILLS are required for initial consideration. ABILITIES may be required for initial consideration, at any time during the selection process, or during a trial service period as a final stage of the selection process. Some duties performed by positions in this class may require different KSAs. No attempt is made to describe every KSA required for all positions in this class. Additional KSA requirements will be explained on the recruiting announcement.

Employment Type: FULL_TIME

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