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Contractors Assistant Jobs in Oregon (NOW HIRING)

Kerr Contractors

Project Engineer

Woodburn, OR · On-site

Kerr Contractors is recognized as one of the most technically advanced earth-moving, road building ... Reviews daily time and daily reports, ensuring proper coding of labor and equipment. * Assist with ...

Kidder Mathews

Portfolio Assistant

Portland, OR · On-site

Portfolio Assistant Kidder Mathews has been a leader in the commercial real estate industry for ... Dispatch vendors/contractors as directed by Manager(s) * As assigned by Manager(s), respond to and ...

Kidder Mathews

Portfolio Assistant

Portland, OR · On-site

$25 - $31.25/hr

The Portfolio Assistant assists the Manager(s) in the day-to-day management of all aspects of ... Dispatch vendors/contractors as directed by Manager(s) * As assigned by Manager(s), respond to and ...

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Contractors Assistant information

What is a contractors assistant?

Contractors Assistants are professionals who support contractors and construction managers by handling administrative tasks, coordinating project activities, and assisting with scheduling, documentation, and communication. They help ensure that construction projects run smoothly by managing paperwork, tracking project progress, and liaising between different teams and stakeholders. Their role is essential in maintaining organization on the job site and supporting the contractor in meeting deadlines and project goals.

What are the key skills and qualifications needed to thrive as a contractors assistant?

To thrive as a Contractors Assistant, you need strong organizational skills, attention to detail, and a basic understanding of construction processes, often supported by a high school diploma or relevant experience. Familiarity with project management software, scheduling tools, and office applications is typically required. Excellent communication, time management, and problem-solving abilities help you effectively support contractors and coordinate tasks. These skills ensure that projects run smoothly, deadlines are met, and the contractor's workload is efficiently managed.

What are some common challenges faced by a contractors assistant and how can they be managed effectively?

As a Contractors Assistant, one common challenge is juggling multiple tasks under tight deadlines, such as coordinating schedules, managing documentation, and communicating with suppliers and subcontractors. Staying organized and using project management tools can help prioritize tasks and ensure nothing is overlooked. Additionally, adapting to changing project needs and maintaining clear communication with the contractor and team are essential for keeping projects on track. Proactively seeking clarification when instructions are unclear and being flexible can also help manage day-to-day challenges effectively.

What is the difference between Contractors Assistant vs Construction Worker?

AspectContractors AssistantConstruction Worker
Required CredentialsHigh school diploma, basic construction safety certificationsHigh school diploma or equivalent, on-site safety training
Work EnvironmentOffice settings, job sites assisting project managersActive construction sites performing manual labor
Employer & Industry UsageConstruction firms, project management teamsConstruction companies, general contractors
Common Search & ComparisonYesNo

The Contractors Assistant primarily supports project managers and office staff, focusing on administrative and coordination tasks within construction projects. In contrast, Construction Workers perform hands-on labor at job sites. While both roles are essential in the construction industry, they differ in responsibilities, credentials, and work environment.

What are popular job titles related to Contractors Assistant jobs in Oregon? For Contractors Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Contractors Assistant jobs in Oregon look for? The top searched job categories for Contractors Assistant jobs in Oregon are:
What cities in Oregon are hiring for Contractors Assistant jobs? Cities in Oregon with the most Contractors Assistant job openings:
Contractors Assistant jobs near you
Infographic showing various Contractors Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

US Payroll & Logistics Specialist

Coulson Aviation

Medford, OR • On-site

$70K - $75K/yr

Full-time

PTO

Posted 16 days ago

Job description

Description

The US Payroll and Logistics Specialist reports to the Director of Payroll. This position processes multi-state payroll for hourly and salaried US employees and contractors through ADP Workforce Now software, including calculations related to final pay, new hire pays, PTO payouts, and cost-of-living allowances. The position also assists with registering Company vehicles in coordination with the Fleet Manager through the DMV, maintaining maintenance and insurance records, and filing all reports necessary for DOT compliance.

What You'll Do

  • Complete bi-weekly payroll for hourly and salaried US employees and contractors.
  • Assist with bi-weekly payroll invoicing for JV partners and other stakeholders.
  • Assist with calculations involving final pay, new hire initial pay, PTO payouts upon termination, cost-of-living allowances, bonuses, etc.
  • Complete registration of Company vehicles with DMV and maintain records for timely renewal.
  • Maintain Company vehicle insurance records.
  • Maintain Company vehicle maintenance records.
  • Process and file DOT and other required reports including but not limited to: Monthly Weight-Mile tax reports, Quarterly IFTA returns, Annual renewal of IFTA and IRP licenses, Annual filing for Form 2290 for HVUT.
  • Assist with out-of-pocket expense reimbursements.
  • Assist with special projects as assigned.

What You'll Bring

  • Experience with processing manual payroll
  • Experience with ADP Workforce Now and Workforce Manager
  • Experience with payroll taxes and the application of payroll laws
  • Experience with a vehicle maintenance and registration program
  • Experience with processing vehicles with DMV
  • Proficient in Microsoft Office Programs (Excel, Word, Outlook)
  • Knowledge of DOT regulations that apply to Oregon and the US.
  • Experience working with ADP, UKG
  • Excellent communication skills, attention to detail, meticulous record keeping.
  • Strong customer service skills for developing and maintain effective working relationships with all internal and external stakeholders.
  • Proven ability to aggregate and analyze information and data for effective problem solving, and to utilize sound judgement.
  • Strong time management skills and ability to manage multiple demands and competing priorities.
  • Enjoys a challenging environment, researching, and continuous learning.

Experience

  • Must have a minimum of a college level education with a focus in Finance, Business or Accounting
  • Progressive US payroll including multi-state payroll laws.
  • Finance/Accounting
  • DMV registrations, trip permits and vehicle maintenance records

Benefits

  • Competitive market wage
  • Supportive team environment


We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation through any element of the job application process, please notify us and we will work with you to meet your needs.