Collections Admin Assistant Jobs in Portland, OR

Location: Vancouver, WA | 100% Onsite
Pay Range: $58,000 - $66,500

Our client, a well-established company, is seeking an Accounts Receivable / Billing & Project Administrator to join its collaborative accounting team. This role is ideal for someone who enjoys a blend of accounts receivable, billing, customer service, and project administration responsibilities. You'll work closely with customers, external stakeholders, and internal teams to ensure billing milestones are processed accurately and efficiently while supporting day-to-day accounting operations.

• Stable and growing organization with a collaborative, team-oriented culture
• Opportunity to gain exposure across multiple accounting functions and project-based billing processes
• Supportive environment with training, cross-functional learning

• Manage accounts receivable, progress billing, and milestone-based invoicing for project-driven work
• Prepare billing packages, completion statements, and supporting documentation using Excel
• Submit billing requests through customer and third-party portals while tracking project billing status
• Communicate with customers, financial partners, and internal operations teams regarding billing, payment status, and project updates
• Assist with accounts payable, reconciliations, year-end accounting support, and other special projects as needed

• 2+ years of experience in Accounts Receivable, Billing, Accounting Support, or related accounting roles, with an understanding of debits, credits, and reconciliations
• Strong Excel skills, including formulas, spreadsheet troubleshooting, and data organization; ability to quickly learn new accounting and business software

• Free onsite parking
• Business casual work environment
• Consistent daytime schedule (8:00 AM - 5:00 PM, with flexibility for a 4:30 PM finish)
• Opportunity for cross-training and career development within accounting and finance

Creative Financial Staffing (CFS) is an employee-owned recruiting firm through its ESOP (Employee Stock Ownership Plan), giving our team a unique commitment to long-term relationships and candidate success. CFS is proud of its CPA Firm Foundations heritage and ongoing dedication to developing accounting and finance talent. We connect professionals with exceptional opportunities that align with their skills, goals, and career growth.

Ready to take the next step in your accounting career? Apply today to learn more about this Accounts Receivable / Billing & Project Administrator opportunity with a respected and growing organization.

Location: Onsite with some flexibility for hybrid
Pay Range: $55,000 - $65,000

CFS is partnering with a well-established nonprofit organization seeking an Accounts Receivable Specialist to join its accounting team. This role is ideal for an accounting professional who enjoys balancing transactional accounting, customer service, reconciliations, and collections support. The Accounts Receivable Specialist will play a key role in maintaining accurate financial records, processing payments, managing receivables, and supporting ongoing accounting operations in a collaborative, mission-driven environment.

• Join a respected organization making a meaningful impact in the community
• Supportive team environment with strong leadership and collaboration
• Diverse responsibilities across accounts receivable, cash management, and donor billing activities

• Process and post daily cash receipts, customer payments, and accounts receivable transactions while maintaining accurate records
• Reconcile daily banking activity, deposits, and cash applications to ensure accounting accuracy
• Manage receivable accounts, payment posting, collections support, and account maintenance
• Research and resolve billing discrepancies, payment issues, and customer account concerns
• Prepare statements, invoices, reports, and supporting documentation for accounting and finance leadership
• Assist with month-end reconciliations, account balancing, and financial record maintenance
• Collaborate with internal departments to support payment tracking, receivable activity, and ongoing accounting operations

• 2+ years of accounts receivable, billing, cash application, or general accounting experience in a professional office environment
• Strong reconciliation, problem-solving, and customer service skills with exceptional attention to detail
• Proficiency with Microsoft Excel and accounting software; experience with ERP systems, donor databases, Salesforce, or Sage Intacct is a plus

• Salary range of $55,000 - $65,000 based on experience
• Opportunity for professional growth within a stable and collaborative organization
• Strong leader with excellent experience in non-profit, ready to coach and mentor

Creative Financial Staffing (CFS) is an employee-owned company through its ESOP (Employee Stock Ownership Plan), creating a culture where employees are invested in the success of the business and the professionals we serve. CFS is proud of its CPA Firm Foundations, which provide deep roots in the accounting and finance profession and reflect our ongoing commitment to developing top accounting and finance talent nationwide.

Ready to take the next step in your accounting career? Apply today to learn more about this Accounts Receivable Specialist opportunity and how you can contribute to a mission-focused organization while continuing to grow professionally.

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