ZipRecruiter

Log In

1

Clinical Executive Assistant Jobs (NOW HIRING)

The University of Miami

Executive Assistant

Miami, FL · On-site

Core Job Summary The Executive Assistant leads the broad scope of executive support-related ... Work closely with Department's clinical operations staff to ensure seamless coordination between ...

University of Miami

Executive Assistant

Miami, FL

Core Job Summary The Executive Assistant leads the broad scope of executive support-related ... Work closely with Department's clinical operations staff to ensure seamless coordination between ...

University of Miami

Executive Assistant

Miami, FL

The Executive Assistant leads the broad scope of executive support-related activities and/or ... Provides clinical administrative support for the Division Chief's patient panel: schedules patients ...

The University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... Provides clinical administrative support for the Division Chief's patient panel: schedules patients ...

IMVT Corporation

Executive Assistant

New York, NY · On-site

$125K - $150K/yr

Immunovant, Inc. is a clinical-stage immunology company dedicated to enabling normal lives for ... Immunovant is seeking an Executive Assistant to be responsible for various duties and ...

Avalyn Pharma

Executive Assistant

Boston, MA · On-site

AP01 has demonstrated encouraging safety and clinical activity across Phase 1b and an ongoing ... The Executive Assistant will serve as a trusted business partner to the General Counsel, helping to ...

Avalyn Pharma

Executive Assistant

Boston, MA · Hybrid

AP01 has demonstrated encouraging safety and clinical activity across Phase 1b and an ongoing ... The Executive Assistant will serve as a trusted business partner to the General Counsel, helping to ...

IMVT Corporation

Executive Assistant

New York, NY

Immunovant, Inc. is a clinical-stage immunology company dedicated to enabling normal lives for ... Immunovant is seeking an Executive Assistant to be responsible for various duties and ...

Boston Childrens Hospital

$15 - $63.19/hr

Provide administrative support to Radiology clinical leadership, including Division Chief of ... Proven experience as an Executive Administrative Assistant or Senior Executive Assistant * Full ...

next page

Showing results 1-20

All JobsHealthcare JobsHospital JobsMedical Office Assistant JobsClinical Executive Assistant Jobs

Clinical Executive Assistant information

See salary details

$30K

$64.5K

$102.5K

How much do clinical executive assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for clinical executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is a clinical executive assistant?

Clinical Executive Assistants are specialized administrative professionals who support executives or senior management within healthcare or clinical settings. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating with medical staff or departments. They may also assist with compliance, patient records, and confidential information. This role requires strong organizational, communication, and multitasking skills, along with an understanding of healthcare protocols and terminology.

What does a clinical executive assistant do?

A Clinical Executive Assistant plays a pivotal role in supporting executive leaders by managing schedules, coordinating meetings with clinical staff, and handling confidential patient or organizational information. They often serve as a liaison between executives and various departments, ensuring clear communication and efficient workflow. This role may also involve preparing reports, tracking regulatory compliance documentation, and assisting with special projects. The variety of responsibilities offers a dynamic work environment and opportunities to learn about healthcare operations at a high level.

What are the key skills and qualifications needed to thrive as a clinical executive assistant?

To thrive as a Clinical Executive Assistant, you need strong organizational skills, attention to detail, and knowledge of medical terminology, typically supported by a relevant associate’s or bachelor’s degree. Familiarity with healthcare management software, electronic health records (EHRs), and scheduling systems is commonly required, along with proficiency in Microsoft Office. Excellent communication, discretion, and multitasking abilities are key soft skills that set top candidates apart. These competencies ensure efficient support for clinical executives, smooth administrative operations, and the safeguarding of sensitive patient information.

What is the difference between Clinical Executive Assistant vs Medical Secretary?

AspectClinical Executive AssistantMedical Secretary
CredentialsTypically requires administrative experience, healthcare knowledge, and sometimes certification in healthcare administrationUsually requires medical office administration training or certification
Work EnvironmentHealthcare settings, hospitals, clinics, often supporting executivesMedical offices, clinics, hospitals, supporting physicians and staff
Employer & IndustryHospitals, healthcare organizations, clinicsMedical practices, outpatient clinics, hospitals
Common TasksManaging schedules, coordinating meetings, handling confidential info, supporting healthcare executivesScheduling appointments, managing patient records, billing, correspondence

The Clinical Executive Assistant and Medical Secretary roles share administrative duties in healthcare settings. However, the Clinical Executive Assistant often supports healthcare executives with more strategic tasks, while Medical Secretaries focus on patient-related administrative work. Both roles require healthcare knowledge, but the Clinical Executive Assistant typically demands a higher level of administrative experience and familiarity with healthcare operations.

More about Clinical Executive Assistant jobs

What cities are hiring for Clinical Executive Assistant jobs?

Cities with the most Clinical Executive Assistant job openings:

What states have the most Clinical Executive Assistant jobs?

States with the most job openings for Clinical Executive Assistant jobs include:

What job categories do people searching Clinical Executive Assistant jobs look for?

The top searched job categories for Clinical Executive Assistant jobs are:

Clinical Executive Assistant jobs near you
Infographic showing various Clinical Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant

The University of Miami

Miami, FL • On-site

Full-time

Medical, Dental, PTO

Re-posted yesterday

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

264th of 628 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full-Time Executive Assistant to work at the UHealth Medical Campus.
Core Job Summary
The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
Core Responsibilities
  • Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support.
  • Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
  • Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities.
  • Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
  • Manages executive's travel arrangements and budget.

Department Specific Functions
The primary function of this position is to provide administrative support to the Chief of the Neuromuscular Division and the Neuromuscular program. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
  • Answer phones, triage, and follow-through on messages and information requests from internal and external customers
  • Coordinate general and professional correspondence associated with the faculty member' academic, research and clinical work.
  • Copy, fax and scan documents for distribution, filing, meetings, etc.
  • Schedule and coordinate physicians' calendar including interviews, on and off campus meetings, lectures, conferences, departmental meetings, and special programs for patients and faculty.
  • Greet faculty guests and visitors and arrange meetings rooms, etc. Arrange catering for meetings as needed.
  • Prepare and submit leave requests and vacation/leave tracking forms as outlined by Department and University policy.
  • Assist with preparation of Centers of Excellence annual reports. Work closely with Department's clinical operations staff to ensure seamless coordination between the faculty member' clinical activities and their academic/administrative work.
  • Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements.
  • Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, and submission of required information to administrative office for processing.
  • This also includes monthly reconciliation of credit cards, preparation of POs and other reimbursements as needed.
  • Responsible for the maintenance, requisition and submission of supplies for division.
  • Make arrangements for changes, moving or repair of phones, computers, pagers, etc. as needed by faculty members.
  • Update and submit renewals of licenses and DEA. Responsible for membership payments, as well as assist with initial credentialing and re-credentialing.
  • Distribute updated documents to appropriate entities internally as well as externally.
  • Maintain updated physician's documentation (CME, Boards, certifications, etc.).
  • Maintain files and coordinate storage needs for Division.
  • Assist in the preparation of manuscripts for submission to journals.
  • Prepare images, graphs, tables and PowerPoint presentations.
  • Update CVs, and assist with grant submissions.
  • Coordinate meetings, galas, research related workshops and all divisional activities as needed.
  • Support Department Administrator with other responsibilities.
  • This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications
  • Associate's degree in relevant field, Bachelor's degree preferred.
  • Minimum 5 years of relevant experience, preferred in an academic/healthcare environment. Scientific background or previous exposure to bibliographic review preferred.

Knowledge, Skills and Attitudes:
  • Must demonstrate high level of skill with MS Word, Excel, and Outlook calendaring programs.
  • The candidate must be pro-active, highly motivated and follow up to completion of assigned projects.
  • Must have excellent written and verbal communication skills.
  • Must have professional, appropriate appearance and demeanor.
  • Must be able to work with high level of autonomy and independence and manage multiple priorities and projects successfully.
  • Must demonstrate a high level of organizational and time-management skills as well as ownership and accountability for all responsibilities and activities.
  • Must be able to problem-solve complex issues.
  • Must be able and willing to work and thrive in a fast-paced environment, and to interact successfully with internal and external customers and co-workers at all levels of the organization.
  • Will be expected to represent the Division and the Department with the highest level of professionalism and behavior.

Any relevant education, certifications and/or work experience may be considered.
#LI-EL1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff

What University Of Miami employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

University of Miami logo

About University of Miami

Sourced by ZipRecruiter

The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

View All University of Miami Jobs

Apply