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Client Scheduler Jobs (NOW HIRING)

Conti Federal

Project Scheduler

Orlando, FL · On-site

Participates in Project and Client scheduling meetings. * Participates in Billings/Collections meetings to help drive maximum cash flow. * Sets clear expectations on schedule, budget, and forecasts ...

The Hawaii Group

Home Care Scheduler

Honolulu, HI · On-site

$40K - $45K/yr

Track, update, and maintain staff, patient, and client schedules in the patient care system * Coordinate staffing by aligning field staff schedules with patient/client availability and compatibility.

BHI Energy

Project Scheduler, Sr.

New Albany, OH · On-site

Train and mentor CLIENT schedulers in all aspects of Planning and Scheduling within P6. Lead the project/outage schedulers meeting to share lessons learned, process revisions and changes, and conduct ...

BHI Energy

Project Scheduler, Sr.

New Albany, OH

Train and mentor CLIENT schedulers in all aspects of Planning and Scheduling within P6. Lead the project/outage schedulers meeting to share lessons learned, process revisions and changes, and conduct ...

Arcxis

Client Service Specialist (Scheduler)

Houston, TX · On-site

$14.25 - $19/hr

Monitor client construction schedules regularly (daily, weekly, or monthly depending on client) in order to schedule data collection visits accordingly for every home in the schedule. * Proactively ...

ARCXIS

Client Service Specialist (Scheduler)

Eagan, MN · On-site

$19 - $21/hr

Monitor client construction schedules regularly (daily, weekly, or monthly depending on client) in order to schedule data collection visits accordingly for every home in the schedule. * Proactively ...

BrightCare HomeCare

Scheduler

Metairie, LA

Handle client inquiries with care--scheduling assessments, responding to questions, and ensuring timely communication. * Accurately update and maintain client and caregiver records in WellSky and ...

ComForCare

Scheduler

Staten Island, NY · On-site

These activities include coordination of employee schedules with client wants/needs, processing intake information, and communication with referral sources. REPORTS TO: Operations Manager ...

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How much do client scheduler jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for client scheduler in the United States is $25.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $28.85 per hour, depending on experience, location, and employer.

What are some common challenges faced by Client Schedulers and how can they be managed effectively?

Client Schedulers often encounter challenges such as last-minute appointment changes, managing conflicting schedules, and balancing the needs of multiple clients and team members. Effective communication, strong organizational skills, and the use of scheduling software can help manage these challenges. Building positive relationships with clients and colleagues also ensures smoother coordination and quicker resolution of conflicts. Staying adaptable and proactive is key to maintaining efficiency and client satisfaction in this role.

What are the key skills and qualifications needed to thrive as a Client Scheduler, and why are they important?

To thrive as a Client Scheduler, you need strong organizational skills, attention to detail, and experience with appointment management, often supported by a high school diploma or equivalent. Familiarity with scheduling software, customer relationship management (CRM) systems, and office productivity tools is typically required. Excellent communication, problem-solving, and time management abilities help you effectively coordinate with clients and internal teams. These skills and qualities are crucial for ensuring smooth operations, reducing scheduling conflicts, and maintaining high client satisfaction.

What does a Client Scheduler do?

A Client Scheduler is responsible for organizing and managing appointments between clients and service providers within a company. Their duties include coordinating schedules, confirming bookings, rescheduling as needed, and ensuring all parties are informed of upcoming meetings or services. They often use specialized software to track appointments and communicate with clients via phone, email, or messaging platforms. Effective Client Schedulers must be detail-oriented, organized, and have strong communication skills to handle multiple tasks and client requests efficiently.
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What job categories do people searching Client Scheduler jobs look for? The top searched job categories for Client Scheduler jobs are:
Client Scheduler jobs near you
Client Services Coordinator

Client Services Coordinator

Parkwood Clinic, LLC

Portland, OR • On-site

$18 - $20/hr

Part-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Description
About Us
Mission Statement
"Helping children to grow, families to thrive, and our community to flourish."
Our Purpose & Core Values:
We aim to provide the highest quality, comprehensive, and individualized speech therapy services to all members of our community, in alignment with our Core Values.
Our Core Values are:
  1. Clinical Excellence
  2. Collaboration
  3. Education
  4. Community
  5. Sustainability
Ways we embody these Core Values:
  • Accept a variety of insurance panels, including Medicaid/OHP, to reduce financial barriers for families seeking high quality services
  • Provide skilled 1:1 service to clients in 5 locations (2 clinics, 3 schools)
  • Offer skilled, HIPAA compliant telehealth options
  • Collaborative model of treatment where clients are encouraged to work with more than one therapist
  • Multiple specialties (feeding/swallowing, orofacial-myofunctional therapy (OMT), AAC, language, literacy, behavioral voice, executive functioning, etc.)
  • Data driven therapy model so that sessions are paid for families by insurance panels
  • Advanced training for our team so they are looking through a skilled lens in their therapeutic approach
  • Paid continuing education & mentorship for clinical staff members
  • Collaboration with outside providers; listening to our pediatricians, dentists, orthodontists, school team members
  • State-of-the-art clinics designed from a therapist's perspective to help provide the highest quality therapy in a calm, organized space
Team Philosophy
  • Have fun!
  • Share your passion for working with kids and helping families meet their goals in creative, sustainable ways
  • Feel supported in your personal and professional growth
  • Find community in our team of caring, compassionate individuals

Job Specifications
Responsibilities
We are looking for an organized, driven, and personable individual to join our administrative team as aClient Services Coordinator. The Client Services Coordinator works closely with our clients and families to ensure they have access to the care they need, and supports our Billing and Clinical Teams functions. They will perform a variety of tasks, including:
  • Coordinate current client schedules and makeup appointments
  • Schedule new client recurring appointments
  • Coordinate Clinician schedule changes
  • Manage the On Demand flex call list
  • Ensure a full advanced schedule
  • Manage the clinic phone line and administrative email account
  • Confirm patient insurance information and collect co-pays upon check in
  • Accurately handle all client information according to patient confidentiality standards and HIPAA requirements
  • Be able to communicate copays, deductibles, co-insurance, and other out of pocket expenses to client families
  • Interact warmly with clients and families as they enter the clinic, providing a welcoming experience
  • Coordinate consultation meetings between our clinicians and outside providers, as needed
  • Maintain clinic organization/cleanliness on a day to day basis

Employment Requirements
Our ideal candidate supports our company's values and wants to help us help more kids! Position requirements include:
  • Prior administrative/scheduling experience in a clinical setting
  • Leadership experience as a team lead or coordinator
  • Exceptional customer service and active listening skills
  • Close attention to detail
  • Professional phone and email etiquette
  • Basic working knowledge of medical terminology and insurance processes
  • High school diploma/GED required; Associate degree preferred
  • Medical billing and/or coding experience a plus
  • Must pass full drug panel, including marijuana, and consent to a background check upon hire*

Additional Languages
  • We serve culturally and linguistically diverse client populations. We encourage multilingual applicants of all skill levels to apply!
  • Languages include: Spanish, Arabic, and Mandarin

* All candidates who have received a written offer of employment will be required to undergo testing and pass a drug screen for commonly abused controlled substances (including marijuana), and consent to a background check. Employment is contingent on these results.
Benefits:
  • Health, Dental & Vision insurance
  • Paid Time Off & Holiday Pay
  • Wellness program
  • 401(k)
  • 401(k) matching
  • Community outreach opportunities

Schedule:
  • The clinic is open Monday - Friday, 7:30am - 6:15pm
  • Looking for support with afternoon shift, 1:00pm - 6:15pm
  • Compressed schedule (4 days) may be an option

Diversity Statement:
At Parkwood Clinic, Diversity & Inclusion are key to our success. We are an Equal Opportunity Employer. Our employees are people with different strengths, experiences, and backgrounds, who all share a passion for improving people's lives. Diversity not only includes race and gender identity but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one's identity. All employees' points of view are key to our success and inclusion is everyone's responsibility.

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