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Clerical Substitute Jobs (NOW HIRING)

Forest Lake Schools

Substitute Staff

Forest Lake, MN

$13.75 - $18.50/hr

The Office/Clerical Substitute provides support to schools in the administrative assistant and other office roles - greeting and directing visitors, answering phone calls, assisting students who need ...

Ardsley School District

Clerical Substitutes

Ardsley, NY · On-site

$26/hr

Substitute/Substitute Clerical Date Posted: 10/31/2025 Location: Central Office Date Available: 11/03/2025 Closing Date: 06/30/2026 Ardsley School District is seeking district-wide per diem clerical ...

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How much do clerical substitute jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for clerical substitute in the United States is $19.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.39 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Clerical Substitute, and why are they important?

To thrive as a Clerical Substitute, you need strong organizational skills, attention to detail, and basic proficiency in office tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite and experience with common administrative systems are typically required. Excellent communication, adaptability, and reliability help you integrate quickly and support diverse office environments. These skills ensure smooth workflow continuity and effective support during staff absences.

What are some common challenges faced by clerical substitutes and how can they be managed?

Clerical substitutes often face the challenge of quickly adapting to new office environments, workflows, and software systems, sometimes with little advance notice. It’s important to be proactive in asking questions, taking notes, and clarifying expectations with permanent staff. Strong organizational skills and a flexible attitude help substitutes handle varying tasks such as data entry, answering phones, and managing files. Building rapport with the team and familiarizing yourself with office procedures during your first hour can make transitions smoother and ensure success in each assignment.

What are clerical substitutes?

Clerical substitutes are temporary employees who fill in for regular clerical staff during their absence. Their responsibilities may include tasks such as data entry, answering phones, filing documents, handling correspondence, and assisting with other administrative duties. Clerical substitutes work in various settings, including schools, offices, and government agencies, helping to ensure that day-to-day operations continue smoothly. They are typically expected to be adaptable and quickly learn the procedures of the workplace they are assigned to.

What is the difference between Clerical Substitute vs Administrative Assistant?

AspectClerical SubstituteAdministrative Assistant
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; often additional office or administrative training
Work EnvironmentSchools, offices, or organizations needing temporary coverageOffice settings with regular, ongoing responsibilities
Employer & Industry UsageEducational institutions, government offices, businessesCorporate, nonprofit, government agencies
Search & Comparison IntentTemporary, short-term roles; substitute workFull-time or part-time ongoing support roles

While both roles involve administrative tasks, a Clerical Substitute typically fills in temporarily for absent staff, often in schools or offices. An Administrative Assistant usually holds a permanent position with broader responsibilities like scheduling, correspondence, and office management. Understanding these differences helps job seekers find roles that match their skills and career goals.

More about Clerical Substitute jobs
What cities are hiring for Clerical Substitute jobs? Cities with the most Clerical Substitute job openings:
What states have the most Clerical Substitute jobs? States with the most job openings for Clerical Substitute jobs include:
What job categories do people searching Clerical Substitute jobs look for? The top searched job categories for Clerical Substitute jobs are:
Clerical Substitute jobs near you
Infographic showing various Clerical Substitute job openings in the United States as of June 2026, with employment types broken down into 10% As Needed, 50% Full Time, 30% Part Time, and 10% Temporary. Highlights an 100% In-person job distribution, with an average salary of $39,553 per year, or $19 per hour.

Clerical Substitute 26-27 School Year

Dallas School District

Dallas, PA

$16.50 - $21.50/hr

Other

Posted 7 days ago

Job description

  • Position Type:
      Secretarial/Clerical/Secretary - Seasonal
     

  • Date Posted:
      07/01/2025
     

  • Location:
      Administration DSD
     

  •   
    CLERICAL SUBSTITUTE  -- DALLAS SCHOOL DISTRICT, DALLAS PENNSYLVANIA
    Position Purpose
    Under the direct supervision of the building principal or other administrator, to provide a wide variety of complex and confidential administrative and secretarial support and address a variety of issues and/or provide general support necessary to ensure efficient and effective school district operations.
    Essential Functions:





    • Composes routine and complex documents.
    • Prepares copies and distributes notices, memoranda or other correspondence.
    • Assists visitors to the office, including students, parents, substitutes teachers, maintenance workers and others.
    • Process incoming mail for the purpose of sorting items in terms of importance and known priorities; send outgoing mail.
    • Responds to inquiries (including telephone calls) from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

    Additional Duties
    Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the office and school building.
    Equipment
    Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
    Travel Requirements
    Limited travel to and from various buildings on campus may be required.
    Knowledge, Skills and Abilities








    • Ability to describe problems and work orally or in writing to supervisor as needed.
    • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
    • Ability to carry out instructions furnished in written or oral form.
    • Ability to add, subtract, multiply and divide, and perform arithmetic computations.
    • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint).
    • Ability to problem-solve job-related issues.
    • Ability to work with a diverse group of individuals.
    • Ability to process paperwork accurately according to standardized procedures.
    • Ability to maintain confidentiality of information regarding students, employees and others, financial information, etc.
    • Organizational, scheduling, and time management skills.

    Physical and Mental Demands, Work Hazards

    • Works in standard office and school building environments.
    • Ability to work outdoors during outdoor student activities.
       

    Qualification Profile

    • Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:
    • Graduation from high school.
    • Associates degree with course work in business, word processing, office procedures/record keeping beneficial.
    • Successful experience of an increasingly responsible nature in public service, and executive administrative assistance or executive secretarial position

     
    DSD is an Equal Opportunity Employer




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