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Clerical Substitute Jobs in Virginia (NOW HIRING)

York County School Division

Clerical Substitute

Yorktown, VA · On-site

$15 - $19.75/hr

SUBSTITUTE CLERICAL POSITION This Position is: Non-Exempt Primary Function: Assistswith providing clerical office support in a school office or department. Minimum Qualifications: * High school ...

Chesapeake Public Schools

Substitute-Clerical

Chesapeake, VA · On-site

$16.50 - $21.50/hr

SUBSTITUTE SCHOOL CLERICAL/SECRETARY Department: Multiple - Substitute GENERAL PURPOSE This position performs difficult skilled clerical work preparing and maintaining fiscal and related school ...

WILLIAM MARVIN BASS

Substitute Secretary

Lynchburg, VA · On-site

$13.50 - $18/hr

Substitute Secretary Department: William Marvin Bass Elementary Salary Grade: Substitute Pay ... Department Administrator Date: 11/18/2025 Position Summary Performs a variety of clerical ...

Ocean Bay LLC

Administrative Assistant (5437)

Arlington, VA · On-site

$19.50 - $26.75/hr

Provide general administrative support and perform clerical functions such as preparing ... Degree Substitution: Associate's degree plus 5 years related additional work experience may be ...

Arlington ISD

Secretary - Elementary

Arlington, VA · On-site

Good Clerical Skills * Good Telephone & Interpersonal Communication Skills * Computer knowledge ... Prepares substitute forms. * Submits monthly reports to AISD Payroll Department for 1 and 2 above.

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Clerical Substitute information

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$10

$18

$24

How much do clerical substitute jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for clerical substitute in Virginia is $18.85, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $21.20 per hour, depending on experience, location, and employer.

What is a clerical substitute?

Clerical substitutes are temporary employees who fill in for regular clerical staff during their absence. Their responsibilities may include tasks such as data entry, answering phones, filing documents, handling correspondence, and assisting with other administrative duties. Clerical substitutes work in various settings, including schools, offices, and government agencies, helping to ensure that day-to-day operations continue smoothly. They are typically expected to be adaptable and quickly learn the procedures of the workplace they are assigned to.

What are the key skills and qualifications needed to thrive as a clerical substitute, and why are they important?

To thrive as a Clerical Substitute, you need strong organizational skills, attention to detail, and basic proficiency in office tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite and experience with common administrative systems are typically required. Excellent communication, adaptability, and reliability help you integrate quickly and support diverse office environments. These skills ensure smooth workflow continuity and effective support during staff absences.

What are some common challenges faced by clerical substitutes and how can they be managed?

Clerical substitutes often face the challenge of quickly adapting to new office environments, workflows, and software systems, sometimes with little advance notice. It’s important to be proactive in asking questions, taking notes, and clarifying expectations with permanent staff. Strong organizational skills and a flexible attitude help substitutes handle varying tasks such as data entry, answering phones, and managing files. Building rapport with the team and familiarizing yourself with office procedures during your first hour can make transitions smoother and ensure success in each assignment.

What is the difference between Clerical Substitute vs Administrative Assistant?

AspectClerical SubstituteAdministrative Assistant
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; often additional office or administrative training
Work EnvironmentSchools, offices, or organizations needing temporary coverageOffice settings with regular, ongoing responsibilities
Employer & Industry UsageEducational institutions, government offices, businessesCorporate, nonprofit, government agencies
Search & Comparison IntentTemporary, short-term roles; substitute workFull-time or part-time ongoing support roles

While both roles involve administrative tasks, a Clerical Substitute typically fills in temporarily for absent staff, often in schools or offices. An Administrative Assistant usually holds a permanent position with broader responsibilities like scheduling, correspondence, and office management. Understanding these differences helps job seekers find roles that match their skills and career goals.

What are popular job titles related to Clerical Substitute jobs in Virginia?

For Clerical Substitute jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Clerical Substitute jobs in Virginia look for?

The top searched job categories for Clerical Substitute jobs in Virginia are:

Clerical Substitute jobs near you
Infographic showing various Clerical Substitute job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $39,213 per year, or $18.9 per hour.

Clerical Substitute

York County School Division

Yorktown, VA

$15 - $19.75/hr

Full-time

Re-posted 5 days ago

Job description

Job Description 

Title:   SUBSTITUTE CLERICAL POSITION

 

This Position is: Non-Exempt

 

Primary Function:

  Assistswith  providing clerical office support in a school office or department.  

Minimum Qualifications:

 
  • High school diploma or copy of high school transcript.
  • Ability to quickly learn procedures.
  • Ability to follow oral and written directions.
Reports to:  Principal or department designee. Performance Responsibilities:
  • Responsibilities:
    • Reports to the designated individual upon arrival at the department/school.
    • Demonstrates a willingness to work with all students and staff.
    • Maintains student and staff confidentiality.
    • Reports student incidents or accidents to appropriate administrator as deemed necessary.
  • Requirements:
    • Follows all policies, rules and procedures.
    • Remains in the building or on school grounds during the hours assigned as a Substitute.
    • Models nondiscriminatory practices in all activities.
    • Performs other duties as assigned.
Job Specifications:  To perform this job successfully, an individual must be able to perform each essential performance responsibility satisfactorily.
 
  • The requirements listed below are representative of the knowledge, skill and/or ability required.
 
  • Possess familiarity with the duties of an administrative associate.
  • Demonstrates some knowledge of the principles and methodologies of an administrative associate.
  • Possesses ability to communicate effectively verbally and in writing.
  • Possesses the ability to establish and maintain effective working relationships with students, staff, parents, & the public.
 
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.
    • Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer.
    • See and read a computer screen and printed material with or without vision aids; hear and understand speech at normal classroom levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone.
    • Possess the physical agility to lift up to 25 pounds, ability to bend, stoop, sit on the floor, climb stairs, walk and to reach overhead.

Terms of Employment:  Salary according to School Board Pay Plan. Evaluation:  Performance on this job will be evaluated in accordance with school board policy and administrative regulations.    

The York County School Division does not discriminate on the basis of race (Title VI), color, religion, national origin, veteran status, sex, gender (Title IX), age or disability (Section 504), or any other protected class in its educational programs, activities or employment and provides equal access to the Boy Scouts and other designated youth groups. The following positions have been designated to handle inquiries regarding the non-discrimination policies:

      

Title IX Coordinator
Chief Human Resources Officer
302 Dare Road
Yorktown, VA 23692
757-898-0349



Section 504/ADA Coordinator
Director of Special Education
302 Dare Road
Yorktown, VA 23692
757-898-0455



    

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