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Clerical Substitute Jobs (NOW HIRING)

Sunnyvale School District

Substitute Clerical

Sunnyvale, CA · On-site

$20.25 - $26.50/hr

Clerical Substitute KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: * Modern office practices, procedures and equipment. * Correct English usage, grammar, spelling, punctuation and vocabulary. * Oral and ...

DuPage County ROE

Clerical Substitute

Wheaton, IL

$16.75 - $21.75/hr

Description: Job Summary: Answer incoming calls; assist parents, visitors, and staff; perform other duties as assigned Qualifications: Use of effective and professional communication skills with all ...

Rio Elementary

Clerical Substitute Pool

Oxnard, CA · On-site

$24.84/hr

Under the direction of an assigned supervisor, performs routine typing and clerical functions in ... For the On-Call/Substitute Position Notification Process you will need to be aware that the ...

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Clerical Substitute information

See salary details

$10

$19

$25

How much do clerical substitute jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for clerical substitute in the United States is $19.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.39 per hour, depending on experience, location, and employer.

What is a clerical substitute?

Clerical substitutes are temporary employees who fill in for regular clerical staff during their absence. Their responsibilities may include tasks such as data entry, answering phones, filing documents, handling correspondence, and assisting with other administrative duties. Clerical substitutes work in various settings, including schools, offices, and government agencies, helping to ensure that day-to-day operations continue smoothly. They are typically expected to be adaptable and quickly learn the procedures of the workplace they are assigned to.

What are the key skills and qualifications needed to thrive as a clerical substitute, and why are they important?

To thrive as a Clerical Substitute, you need strong organizational skills, attention to detail, and basic proficiency in office tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite and experience with common administrative systems are typically required. Excellent communication, adaptability, and reliability help you integrate quickly and support diverse office environments. These skills ensure smooth workflow continuity and effective support during staff absences.

What are some common challenges faced by clerical substitutes and how can they be managed?

Clerical substitutes often face the challenge of quickly adapting to new office environments, workflows, and software systems, sometimes with little advance notice. It’s important to be proactive in asking questions, taking notes, and clarifying expectations with permanent staff. Strong organizational skills and a flexible attitude help substitutes handle varying tasks such as data entry, answering phones, and managing files. Building rapport with the team and familiarizing yourself with office procedures during your first hour can make transitions smoother and ensure success in each assignment.

What is the difference between Clerical Substitute vs Administrative Assistant?

AspectClerical SubstituteAdministrative Assistant
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; often additional office or administrative training
Work EnvironmentSchools, offices, or organizations needing temporary coverageOffice settings with regular, ongoing responsibilities
Employer & Industry UsageEducational institutions, government offices, businessesCorporate, nonprofit, government agencies
Search & Comparison IntentTemporary, short-term roles; substitute workFull-time or part-time ongoing support roles

While both roles involve administrative tasks, a Clerical Substitute typically fills in temporarily for absent staff, often in schools or offices. An Administrative Assistant usually holds a permanent position with broader responsibilities like scheduling, correspondence, and office management. Understanding these differences helps job seekers find roles that match their skills and career goals.

More about Clerical Substitute jobs

What cities are hiring for Clerical Substitute jobs?

Cities with the most Clerical Substitute job openings:

What states have the most Clerical Substitute jobs?

States with the most job openings for Clerical Substitute jobs include:

What job categories do people searching Clerical Substitute jobs look for?

The top searched job categories for Clerical Substitute jobs are:

Clerical Substitute jobs near you
Infographic showing various Clerical Substitute job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 72% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,553 per year, or $19 per hour.

Clerical Substitute

Syracuse City School District

Syracuse, NY • On-site

$15.50/hr

Part-time

Re-posted 19 days ago

Key responsibilities

  • Receive and screen applications, vouchers, or other forms for accuracy and compliance.

  • Sort, index, and file documents, reports, vouchers, and correspondence.

  • Type data on forms, departmental records, or index cards and proofread typed copy.

Syracuse City School District rating

8.4

Company rating: 8.4 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

66th of 643 rated elementary and secondary schools

Job description

ABOUT OUR DISTRICT

The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all - including students who fall behind academically or have been considered "hard to support" for a host of reasons. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and he is seeking a dedicated and diverse team of school leaders and teachers to partner with him in moving the district toward its goals. The Syracuse City School District represents 34 schools and 4 alternative education programs, serving 19,000+ students Pre-K-12 of whom 77% qualify for free or reduced-price lunch, 18% are served by the Office of Special Education and 78% are students of color.

LOCATIONS:  Locations will be vary depending on availability and needs across the district. 

WORKING HOURS:  This position can work up to 40 hours per week and up to 12 months per year. 

SALARY/COMPENSATION: The current starting hourly rate for this position is $15.50 per hour.

TYPICAL WORK ACTIVITIES:

  • Posts simple and routine data to various departmental records and compiles and types reports based on tabulations of posted data and simple arithmetical computations.
  • Receives and screens applications, vouchers or other forms for accuracy of content and compliance with procedural and regulatory requirements.
  • Sorts, indexes and file documents, reports, vouchers, correspondence and other material.
  • Gives routine information regarding departmental procedures, and types routine letters or form letters to answer written inquiries.
  • Type data on forms, departmental records or index cards.
  • Checks and proofreads typed copy.
  • Opens, sorts and distributes mail; may collect and credit bills.
  • May act as a receptionist, directing callers to proper person or office and giving information of a routine nature.
  • May operate a variety of office equipment.
  • May relieve telephone switchboard operator.

 FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

  • Working knowledge of general office terminology, procedures, and equipment and clerical techniques.
  • Working knowledge of business English and spelling.
  • Skills in typing accurately from rough draft clear copy or a dictating machine at a reasonable rate of speed.
  • Ability to perform clerical operations with letters and numbers.
  • Ability to understand and follow oral and written instructions.
  • Ability to perform arithmetic computations and tabulations accurately and with reasonable speed.
  • Ability to learn assigned tasks readily and to adhere to departmental routines.
  • Ability to learn how to operate a variety of typing equipment, which may include automated typing systems, word processors, micro-computers and word processing software.
  • Clerical aptitude.

 QUALIFICATIONS:

  • The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate.
  • This position requires a minimum education level of High School diploma or General Equivalency Diploma (GED).
  • City Residents are encouraged to apply!

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