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Clerical Substitute Jobs (NOW HIRING)

Sunnyvale School District

Substitute Clerical

Sunnyvale, CA · On-site

$20.25 - $26.50/hr

Clerical Substitute KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: * Modern office practices, procedures and equipment. * Correct English usage, grammar, spelling, punctuation and vocabulary. * Oral and ...

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Clerical Substitute information

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$19

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How much do clerical substitute jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for clerical substitute in the United States is $19.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.39 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Clerical Substitute, and why are they important?

To thrive as a Clerical Substitute, you need strong organizational skills, attention to detail, and basic proficiency in office tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite and experience with common administrative systems are typically required. Excellent communication, adaptability, and reliability help you integrate quickly and support diverse office environments. These skills ensure smooth workflow continuity and effective support during staff absences.

What are some common challenges faced by clerical substitutes and how can they be managed?

Clerical substitutes often face the challenge of quickly adapting to new office environments, workflows, and software systems, sometimes with little advance notice. It’s important to be proactive in asking questions, taking notes, and clarifying expectations with permanent staff. Strong organizational skills and a flexible attitude help substitutes handle varying tasks such as data entry, answering phones, and managing files. Building rapport with the team and familiarizing yourself with office procedures during your first hour can make transitions smoother and ensure success in each assignment.

What are clerical substitutes?

Clerical substitutes are temporary employees who fill in for regular clerical staff during their absence. Their responsibilities may include tasks such as data entry, answering phones, filing documents, handling correspondence, and assisting with other administrative duties. Clerical substitutes work in various settings, including schools, offices, and government agencies, helping to ensure that day-to-day operations continue smoothly. They are typically expected to be adaptable and quickly learn the procedures of the workplace they are assigned to.

What is the difference between Clerical Substitute vs Administrative Assistant?

AspectClerical SubstituteAdministrative Assistant
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; often additional office or administrative training
Work EnvironmentSchools, offices, or organizations needing temporary coverageOffice settings with regular, ongoing responsibilities
Employer & Industry UsageEducational institutions, government offices, businessesCorporate, nonprofit, government agencies
Search & Comparison IntentTemporary, short-term roles; substitute workFull-time or part-time ongoing support roles

While both roles involve administrative tasks, a Clerical Substitute typically fills in temporarily for absent staff, often in schools or offices. An Administrative Assistant usually holds a permanent position with broader responsibilities like scheduling, correspondence, and office management. Understanding these differences helps job seekers find roles that match their skills and career goals.

More about Clerical Substitute jobs
What cities are hiring for Clerical Substitute jobs? Cities with the most Clerical Substitute job openings:
What states have the most Clerical Substitute jobs? States with the most job openings for Clerical Substitute jobs include:
What job categories do people searching Clerical Substitute jobs look for? The top searched job categories for Clerical Substitute jobs are:
Clerical Substitute jobs near you
Infographic showing various Clerical Substitute job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 65% Full Time, 25% Part Time, 1% Temporary, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,553 per year, or $19 per hour.
Substitute Clerical

Substitute Clerical

Sunnyvale School District

Sunnyvale, CA • On-site

$20.25 - $26.50/hr

Other

Posted 21 days ago

Job description

Description:

Clerical Substitute
 

KNOWLEDGE AND ABILITIES: 
KNOWLEDGE OF:

  • Modern office practices, procedures and equipment.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Oral and written communication skills.
  • Interpersonal skills using tact, patience and courtesy.
  • Telephone techniques and etiquette.
  • Basic first aid techniques. 

ABILITY TO:

  • Perform a wide variety of clerical and secretarial duties to coordinate school office activities.
  • Communicate effectively with students, parents, staff and administration.
  • Answer telephones and greet the public courteously.
  • Compose correspondence independently or from oral instructions.
  • Complete work with many interruptions.
  • Establish and maintain cooperative and effective working relationships with others.
  • Understand and follow oral and written directions.
  • Operate a variety of office equipment including a computer and district software.
  • Assist students in health office

ENVIRONMENT:

  • School office environment.
  • Constant interruptions.

PHYSICAL DEMANDS:

  • Dexterity of hands and fingers to operate a computer keyboard
  • Seeing to read a variety of materials.
  • Hearing and speaking to exchange information in person or on the telephone.
  • Sitting for extended periods of time.
  • Bending at the waist, kneeling or crouching to file materials.

Application Procedure:
Apply online



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