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Clerical Assistant Jobs in Springfield, IL (NOW HIRING)

WESTCARE INC

Administrative Assistant (52063)

Lincoln, IL · On-site

$15.87 - $18.75/hr

Provide clerical support to the counseling and administrative staff as requested. * Assist in the development and implementation of substance abuse treatment policies, procedures, and program ...

Prime Outlets

Assistant, Administrative-I

Springfield, IL · On-site

$14.50 - $29.15/hr

Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of ... Knowledge of administrative and clerical procedures, customer service principles and practices

Springfield Clinic

Histology Assistant

Springfield, IL · On-site

Perform basic histologic functions including embedding, transcription, and coverslipping using manual techniques and automated instruments. * Assist in all documentation and clerical functions in the ...

Springfield Clinic

Histology Assistant

Springfield, IL · On-site

$17.34 - $25.14/hr

Perform basic histologic functions including embedding, transcription, and coverslipping using manual techniques and automated instruments. * Assist in all documentation and clerical functions in the ...

United Community Bank

Loan Assistant

Springfield, IL

$34K - $43K/yr

The loan assistant will provide administrative support to the loan officers and assist with ... All assigned general clerical duties for the designated loan officer, including but not limited to ...

Flooring America

Office Assistant

Springfield, IL

$16 - $30/hr

About This Role Clerical duties within the office may encompass a range of responsibilities, including answering telephones, maintaining bookkeeping records, typing or word processing, operating ...

United Community Bank

Loan Assistant

Springfield, IL

$34K - $43K/yr

The loan assistant will provide administrative support to the loan officers and assist with ... All assigned general clerical duties for the designated loan officer, including but not limited to ...

United Community Bank

Loan Assistant

Springfield, IL · On-site

$20/hr

The loan assistant will provide administrative support to the loan officers and assist with ... All assigned general clerical duties for the designated loan officer, including but not limited to ...

Acrisure

Claims Assistant

Springfield, IL

$17 - $19/hr

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, telephones, photocopiers, fax machines and the like. #LI-DL1 #LI-On-Site Pay ...

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All JobsClerical JobsClerical Assistant JobsClerical Assistant Jobs in Springfield, IL

Clerical Assistant information

See Springfield, IL salary details

$10

$18

$24

How much do clerical assistant jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for clerical assistant in Springfield, IL is $18.85, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $21.20 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Clerical Assistant, and why are they important?

To thrive as a Clerical Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and common office equipment is typically required. Excellent verbal and written communication, time management, and a proactive attitude are important soft skills. These skills ensure accurate record-keeping, efficient workflow, and effective support for colleagues and supervisors.

What are the duties of a clerical assistant?

A clerical assistant performs administrative tasks such as filing, data entry, answering phones, scheduling appointments, and managing correspondence. They often use office software like Microsoft Office and need good organizational and communication skills to support daily office operations.

How much does a clerical assistant make in the US?

The average salary for a clerical assistant in the US is around $30,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at lower wages, while experienced clerical assistants with specialized skills or certifications can earn higher pay. Many clerical roles also offer benefits such as health insurance and paid time off.

What Is a Clerical Assistant?

A clerical assistant performs a variety of administrative tasks for an office. In this career, your job duties can vary significantly based on the industry. However, typical responsibilities include answering telephone calls from potential customers, handling all aspects of the office mail, and entering data into the company’s computer systems. The qualifications needed for a career as a clerical assistant include a high school diploma or GED certificate. You also need strong organizational, communication, and customer service skills. This is often an entry-level position, but administrative experience is beneficial.

What are clerical assistants?

Clerical assistants are administrative professionals who provide support in office environments by performing tasks such as filing documents, answering phones, scheduling appointments, data entry, and handling correspondence. Their work helps ensure that daily operations run smoothly and efficiently. Clerical assistants may work in a variety of industries, including healthcare, education, government, or private businesses, and often report to office managers or administrative supervisors.

What is the difference between Clerical Assistant vs Office Clerk?

AspectClerical AssistantOffice Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with office equipment
Work EnvironmentAdministrative offices, schools, healthcare facilitiesCorporate offices, government agencies, retail settings
Employer & Industry UsageEducational, healthcare, nonprofit sectorsBusiness, government, retail sectors
Common Search & ComparisonOften compared for administrative support rolesSimilar roles involving clerical tasks

The main difference between a Clerical Assistant and an Office Clerk lies in their typical work environments and specific responsibilities. Clerical Assistants often support administrative functions in educational or healthcare settings, while Office Clerks are more common in corporate or government offices. Both roles require similar credentials and focus on clerical tasks, but their industry usage and daily duties can vary.

What skills do you need to be a clerical assistant?

A clerical assistant needs strong organizational skills, attention to detail, and proficiency in office software such as Microsoft Office. Good communication skills, basic math abilities, and the ability to handle multiple tasks efficiently are also important for success in this role.

What are some common challenges Clerical Assistants face in managing multiple tasks, and how can they effectively prioritize their workload?

Clerical Assistants often juggle various responsibilities such as data entry, scheduling, filing, and responding to correspondence. One common challenge is managing competing deadlines and interruptions. To stay organized, it's helpful to use digital calendars or task management tools, set aside specific times for routine tasks, and communicate proactively with supervisors about urgent priorities. Developing strong time management and organizational skills can make it easier to adapt to shifting demands and ensure all assignments are completed accurately and on time.

What does a clerical assistant do?

A clerical assistant performs administrative tasks such as data entry, filing, answering phones, scheduling appointments, and managing correspondence. They often use office software like Microsoft Office and need good organizational and communication skills to support daily office operations.
More about Clerical Assistant jobs
What are the most commonly searched types of Clerical jobs in Springfield, IL? The most popular types of Clerical jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Clerical Assistant jobs? Cities near Springfield, IL with the most Clerical Assistant job openings:
Clerical Assistant jobs near you
Infographic showing various Clerical Assistant job openings in Springfield, IL as of June 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $39,201 per year, or $18.8 per hour.
Administrative Assistant (52063)

Administrative Assistant (52063)

WESTCARE INC

Lincoln, IL • On-site

$15.87 - $18.75/hr

Full-time

Posted 16 days ago

Job description

Please click the following link to view the available benefits for this position: https://westcare.link/ILOTHER
Position Summary:
Person in this position will be responsible forproviding administrative and clerical support of the program in accordance with the Department of Human Services Division of Substance Use Prevention and Recovery (SUPR). Essential job functions include those listed below.
Essential Job Functions:
  • Provide administrative/secretarial support to the assistant program director/supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; typing monthly, quarterly, and annual reports; and other related duties.
  • Coordinate and prepare for designated programmatic meetings, including meeting announcements, agenda, meeting materials, and recording/transcription of minutes of meetings.
  • Provide clerical support to the counseling and administrative staff as requested.
  • Assist in the development and implementation of substance abuse treatment policies, procedures, and program materials.
  • Perform general clerical and data entry assignments.
  • Organize and maintain filing system for administrative files and other relevant files.
  • Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.
  • Assist in familiarizing clients to the program, including rules incentives, and other pertinent information for client success.
  • Make travel arrangements for staff members as needed.
  • Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
  • Perform any other duties as assigned.

Essential Qualifications:
Certifications/Licenses:
  • Not applicable for this position

Education:
  • High school diploma or equivalent is required.

Experience and Competencies:
  • Previous experience in a secretarial position, preferably in a social service setting
  • Must be highly organized, detail focused, and have excellent time management
  • Must possess strong computer skills, to encompass all Microsoft Office applications
  • Excellent communication and interpersonal skills
  • Superior writing skills
  • Ability to pass background check
  • Ability to obtain and maintain OIG LEIE clearance
  • Ability to pass pre-employment drug screening
  • Ability to exercise good judgment and discretion
  • Ability to work well in a team environment
  • Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality
  • Must have professional appearance and demeanor
  • Ability to obtain and maintain clearance from Illinois Department of Corrections
  • Ability to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis test

Working Conditions:
  • Work is primarily performed in an institutional setting.

Essential Physical and Mental Demands of the Job
The employee must be able to perform the following essential duties and activities with or without accommodation:
Physical Demands:
  • Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved verbal de-escalation techniques.
  • Requires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly.
  • Requires hearing: Hearing is required to receive and communicate detailed information through oral communication.
  • Requires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employee's essential job functions and to observe client behavior and activities in and out of the facility.
  • The normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee.

Mental Demands:
  • Requires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions.
  • Requires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions.
  • Requires the ability to work under stress and in emotionally charged settings.
  • The ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques.

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