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Chair Assistant Jobs (NOW HIRING)

Iowa State University

Administrative Assistant II

Ames, IA

$17.50 - $23.75/hr

Support the Department Chair: Assist the department chair with various administrative tasks. Arrange calls, schedule meetings, and make travel reservations and itineraries. Draft communication and ...

Tarzana Treatment Centers, Inc

Dental Assistant

Reseda, CA · On-site

$27 - $28.27/hr

Assists a dentist by serving as chair assistant and office clerk * Reviews patient record if available and, using standard practices and procedural instructions as guides, determines what instruments ...

Tarzana Treatment Centers, Inc

Dental Assistant

Reseda, CA · On-site

$27 - $28.27/hr

Assists a dentist by serving as chair assistant and office clerk * Reviews patient record if available and, using standard practices and procedural instructions as guides, determines what instruments ...

Iowa State University

Administrative Assistant II

Ames, IA · On-site

$17.50 - $23.75/hr

Support the Department Chair: Assist the department chair with various administrative tasks. Arrange calls, schedule meetings, and make travel reservations and itineraries. Draft communication and ...

Iowa State University

Administrative Assistant II

Ames, IA · On-site

$17.50 - $23.75/hr

Support the Department Chair: Assist the department chair with various administrative tasks. Arrange calls, schedule meetings, and make travel reservations and itineraries. Draft communication and ...

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How much do chair assistant jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for chair assistant in the United States is $20.82, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Chair Assistant, and why are they important?

To thrive as a Chair Assistant, you need organizational skills, attention to detail, and experience in administrative support, usually supported by a high school diploma or equivalent. Familiarity with office software, scheduling tools, and sometimes specialized dental or medical practice management systems is often required. Strong interpersonal skills, customer service orientation, and the ability to multitask help Chair Assistants stand out. These skills ensure efficient operations, positive experiences for clients or patients, and effective support for professional staff.

What are some common challenges Chair Assistants face when balancing administrative tasks with supporting leadership initiatives?

Chair Assistants often juggle multiple priorities, such as managing schedules, preparing meeting materials, and handling correspondence while also supporting the strategic goals of the chairperson. One common challenge is staying organized and adaptable when last-minute changes or urgent requests arise. Effective communication, time management, and the ability to anticipate the needs of both the chair and the broader team are essential for success in this role. Building strong relationships and understanding the chair's preferences can help Chair Assistants proactively address issues and contribute to a smooth workflow.

What are Chair Assistants?

Chair Assistants are professionals who provide support to individuals in leadership roles, such as the chairperson of a department, committee, or organization. Their responsibilities often include scheduling meetings, managing correspondence, preparing documents, taking minutes, and assisting with event planning. Chair Assistants help ensure operations run smoothly by handling administrative tasks and serving as a point of contact between the chairperson and other stakeholders. They play a crucial role in keeping the leader organized and informed, enabling them to focus on higher-level decision-making.

What is the difference between Chair Assistant vs Receptionist?

AspectChair AssistantReceptionist
Primary RoleSupports event setup, assists with chair arrangements, and ensures comfort during meetings or events.Greets visitors, manages phone calls, and handles front desk duties.
Work EnvironmentEvent venues, conference rooms, or offices during meetings and events.Front office, reception area, corporate or medical settings.
Required SkillsOrganizational skills, attention to detail, basic customer service.Communication skills, multitasking, customer service experience.
Common UsageEvent planning, conference support, office meetings.Front desk, administrative support, customer interaction.

While both roles involve supporting organizational functions, a Chair Assistant primarily focuses on supporting chairs and event setup, whereas a Receptionist handles front desk duties and visitor management. The roles may overlap in customer service skills but differ in specific responsibilities and work environments.

More about Chair Assistant jobs
What cities are hiring for Chair Assistant jobs? Cities with the most Chair Assistant job openings:
What are the most commonly searched types of Chair jobs? The most popular types of Chair jobs are:
What states have the most Chair Assistant jobs? States with the most job openings for Chair Assistant jobs include:
What job categories do people searching Chair Assistant jobs look for? The top searched job categories for Chair Assistant jobs are:
Chair Assistant jobs near you
Infographic showing various Chair Assistant job openings in the United States as of May 2026, with employment types broken down into 13% Full Time, 79% Part Time, 3% Temporary, and 5% Contract. Highlights an 99% Physical, and 1% Hybrid job distribution, with an average salary of $43,296 per year, or $20.8 per hour.
Administrative Support Specialist

Administrative Support Specialist

Appalachian State University

Boone, NC • On-site

Full-time

Posted 26 days ago

Appalachian State University rating

6.7

Company rating: 6.7 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

412th of 530 rated colleges and universities

Job description

Position Summary Information
Classification Title Administrative Support Specialist (Student Supp Serv-2nd Position) Working Title Administrative Support Specialist Location Boone, NC Job Category 6 Position Number 021721 Not Eligible for Visa Sponsorship
VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department Learning, Teaching, and Curriculum - 260050 Primary Purpose of Position
This Administrative Support Specialist position serves the Department of Learning, Teaching and Curriculum by serving as primary contact and administrative support for the Chair, Assistant Chair, Program Directors, faculty members and students.
Minimum Qualifications
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Diplomas or degrees must be received from appropriately accredited institutions.
License/Certification Required Essential Job Functions
This Administrative Support Specialist role serves as the primary point of contact for the Department of Learning, Teaching, and Curriculum, providing comprehensive administrative support to the Chair, Assistant Chair, Program Directors, faculty, and students.
Duties and Responsibilities include:
  • Serves as the initial contact person for the department by answering the telephone and greeting visitors to the department. Must possess the ability to communicate information clearly to staff, clients, and/or the public about services, processes, and procedures using prescribed or established guidelines.
  • Utilizes program-specific terminology. Gathers readily available information from office records to draft e-mails, memos, and other documents. Proofreads documents for grammar, spelling, punctuation, and basic formatting. Provides answers to requests for general information in written format. Records and documents information accurately.
  • Uses established filing and data systems, functions, and/or procedures that require knowledge of the program. Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail. Understands software used to perform day-to-day functions. Understanding of program and admissions requirements, registration processes, class schedule building process, textbook order process, and faculty workload policies.
  • Demonstrates basic understanding of the area of specialization, of program procedures, methods, and practices, including knowledge of program and staff responsibilities.
  • Uses one or more software programs, information systems, and specialized equipment to access, input, and verify standard information.
  • Identifies and recognizes problems that have established precedents and limited impact. Refers non-standard questions and problems to higher levels.
  • Plans and facilitates the support activities of student employees (graduate and/or undergraduate); coordinates with others to complete tasks.
Knowledge, Skills, & Abilities Required for this Position
  • Ability to manage tasks and workload to meet the department's objectives and deadlines;
  • Ability to take initiative, prioritize work, work independently, and complete projects without detailed instructions;
  • Must be flexible to changes in assignments and daily interruptions;
  • Ability to maintain accurate and detailed records/databases;
  • Demonstrate professionalism at all times as the primary contact for the department;
  • Ability to maintain confidentiality on sensitive and personnel-related issues;
  • Ability to multi-task and complete work in a timely manner;
  • Ability to assist with the departmental websites.
Preferred Qualifications
  • A proactive and positive approach to work and team collaboration
  • Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment
  • Exhibits initiative and responsiveness in a dynamic work setting
  • Excellent verbal communication and interpersonal skills to engage effectively with students, faculty and fellow staff
  • Proficiency with the Banner Student information systems
Required Functional Competencies to Successfully Perform Job Duties.
Communication - Verbal
Serves as initial contact person for department by answering telephone and greeting visitors to department. Must possess ability to communicate information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines. Applies judgment in releasing confidential information or to whom to refer questions.

Information/Records Administration
Uses established filing and data systems, functions, and/or procedures that require knowledge of the program. Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail. Understands software used to perform day-to-day functions. Basic understanding of program and admissions requirements, registration processes, class schedule building process, textbook order process, and faculty workload policies.
Knowledge - Program
Demonstrates basic understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.
Office Technology
Uses one or more software programs, information systems, and specialized equipment to access, input, and verify standard information.
Problem Solving
Identifies and recognizes problems that have established precedents and limited impact. Refers non-standard questions and problems to higher levels.
Type of Position Permanent Full-Time Staff/Non-Faculty Staff/Non-Faculty Appointment Type 1.0 Work Schedule/Hours
Mon-Fri, 8:00am-5:00pm
Number of Hours Per Week 40 Number of Months Per Year 12 Mandatory Staff No Physical Demands of Position
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level Journey Salary Grade Equivalency GN06 Salary Range Anticipated Hiring Range $38,127-$46,643
Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date 05/06/2026 Closing Date 05/27/2026 Competency Level Statement Management will only consider applicants who meet the required competencies. Special Instructions to Applicants
For a complete application, please apply and submit the required documents electronically through the Appalachian State University's Job Board.
  • Cover Letter
  • Resume
  • List of three references with contact information
Search Chair Name Lisa Poling Search Chair Email polingll@appstate.edu Applicant Pool Preference External (Post on the Web)
Departmental Information
Quick Link https://appstate.peopleadmin.com/postings/54166 Posting Number 201502972P

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