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JOB SUMMARY

The Library Associate acquires, receives, and process materials necessary to support the instruction, research and public services programs outlined by the University and the Library. The Library Associate is responsible for copy cataloging various types of materials and organizing/prioritizing work.

DESCRIPTION

Oversee the book budget by using automated library systems, ChromeRiver, Banner and other needed software;

Prepare check requests, purchase requisitions and purchase orders, and reconcile invoices;

Place orders with vendors using our library systems software;

Oversee work-study students for acquisitions and cataloging;

Order division supplies;

Correspond and communicate with vendors;

Perform searches in OCLC and LIBROS (Library OPAC);

Oversee the physical preparation of materials, book covers, security stripes, barcoding, stamping, placing appropriate labels;

Prepare monthly and as-needed financial reports;

Train and schedule technicians, clerical workers and student assistants;

Edit fund and acquisitions data in our online catalog;

Develop and maintain current acquisitions procedures;

On a rotational basis, provide assistance at the Reference Desk well as provide research assistance to patrons in-person and via phone, mail, email, videoconference, and chat;

Facilitate access to the Library’s collection through the LIBROS consortium’s integrated library system (ILS), by providing descriptive bibliographic records of the collection, primarily organized by subject classification;

Assist with adding, editing, replacing or deleting Integrated Library System (ILS) records and item records to make complete bibliographic information available to library patrons;

Maintain and improve access to Library materials by updating and correcting bibliographic and item records;

Keep statistics on library tasks performed each month;

Assist librarians in maintaining a quality catalog;

Attend workshops, take online courses, and use available resources to develop job skills;

Maintain regular attendance;

Assist with archives projects under supervision of the Librarian – Head of Cataloging and Archives

Perform any other library related activity as instructed by the Collection and Instruction Librarian.

JOB SUMMARY

The Library Associate acquires, receives, and process materials necessary to support the instruction, research and public services programs outlined by the University and the Library. The Library Associate is responsible for copy cataloging various types of materials and organizing/prioritizing work.

DESCRIPTION

Oversee the book budget by using automated library systems, ChromeRiver, Banner and other needed software;

Prepare check requests, purchase requisitions and purchase orders, and reconcile invoices;

Place orders with vendors using our library systems software;

Oversee work-study students for acquisitions and cataloging;

Order division supplies;

Correspond and communicate with vendors;

Perform searches in OCLC and LIBROS (Library OPAC);

Oversee the physical preparation of materials, book covers, security stripes, barcoding, stamping, placing appropriate labels;

Prepare monthly and as-needed financial reports;

Train and schedule technicians, clerical workers and student assistants;

Edit fund and acquisitions data in our online catalog;

Develop and maintain current acquisitions procedures;

On a rotational basis, provide assistance at the Reference Desk well as provide research assistance to patrons in-person and via phone, mail, email, videoconference, and chat;

Facilitate access to the Library’s collection through the LIBROS consortium’s integrated library system (ILS), by providing descriptive bibliographic records of the collection, primarily organized by subject classification;

Assist with adding, editing, replacing or deleting Integrated Library System (ILS) records and item records to make complete bibliographic information available to library patrons;

Maintain and improve access to Library materials by updating and correcting bibliographic and item records;

Keep statistics on library tasks performed each month;

Assist librarians in maintaining a quality catalog;

Attend workshops, take online courses, and use available resources to develop job skills;

Maintain regular attendance;

Perform any other library related activity as instructed by the Collection and Instruction Librarian.

PHYSICAL DEMANDS

Sitting: Frequently

Standing: Occasionally

Walking: Occasionally

Bending: Occasionally

Squatting: Occasionally

Climbing: Occasionally

Kneeling: Occasionally

Lifting up to 40 pounds: Occasionally

Repetitive hand motions, prolonged use of computer: Frequently

WORKING ENVIRONMENT

Work is performed in a typical interior/office work environment.

Work with frequent interruptions.

Work in dirty/dusty conditions occasionally.

Occasionally work around fumes/odors.

Minimum Qualifications

EDUCATION: Bachelor’s Degree from an accredited university.

EXPERIENCE: Two (2) years of library, clerical, or customer service experience.

Preferred Qualifications

EXPERIENCE:

Library experience in Acquisitions

Experience or classes in original and/or copy cataloging

Preferred Skills

Use of bibliographic library systems;

Windows-based operating systems; Microsoft office products;

Ability to demonstrate excellent analytical, problem-solving and organizational skills;

Strong interpersonal and communication skills, both oral and written;

Supervisory experience;

Demonstrate a commitment to working in a team environment as well as commitment to diversity, continuous improvement and the university philosophy;

University’s accounting procedures;

Library of Congress subject headings and classification schedules;

Standard library routines and procedures;

Ability to train technicians, clerical workers or student assistants;

Bibliographic utilities such as OCLC and library automation systems;

Detail-oriented with ability to work with accuracy and speed;

Ability to work independently and perform well with others.