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Case File Manager Jobs in Texas (NOW HIRING)

Cal Farley's Boys Ranch

Case Manager

Boys Ranch, TX · On-site

$18 - $23.25/hr

Responsible for the provision of case management services to the residents of Cal Farley's Boys Ranch, to include counseling, goal setting and tracking, maintenance of files and related activities.

Cal Farley's Boys Ranch

Case Manager

Boys Ranch, TX · On-site

$18 - $23.25/hr

Responsible for the provision of case management services to the residents of Cal Farley's Boys Ranch, to include counseling, goal setting and tracking, maintenance of files and related activities.

Akima, LLC

Manager Case Processing

Brownsville, TX · On-site

Establish and enforce quality control standards for the maintenance of Alien Files (A-files) and ... Develop and monitor case tracking logs, status reports, and management dashboards to evaluate team ...

Upbring

Case Manager ORR

Katy, TX · On-site

... file information in the ORR Portal * Work closely with lead case manager and co-lead case manager and other service providers to ensure unaccompanied children are receiving the quality of care and ...

Upbring

Case Manager ORR

Mcallen, TX · On-site

... file information in the ORR Portal * Work closely with lead case manager and co-lead case manager and other service providers to ensure unaccompanied children are receiving the quality of care and ...

Akima, LLC

Case Processing Specialist

Brownsville, TX · On-site

Prepare, review, and manage case files, ensuring accuracy and completeness in all documentation. * Ensure Alien Files (A-files) and ICE systems reflect a case status that is updated, accurate, and ...

Upbring

Case Manager ORR

Katy, TX · On-site

... file information in the ORR Portal * Work closely with lead case manager and co-lead case manager and other service providers to ensure unaccompanied children are receiving the quality of care and ...

Upbring

Case Manager ORR

Mcallen, TX · On-site

... file information in the ORR Portal * Work closely with lead case manager and co-lead case manager and other service providers to ensure unaccompanied children are receiving the quality of care and ...

AK Law Firm

Case Manager

Houston, TX

$46K - $61K/yr

Maintain your client's file completely, including continually updating all relevant sections of the ... Accurately maintain case management data in Filevine (case management database) Qualifications ...

AK Law Firm, PLLC

Case Manager

Houston, TX · On-site

$19 - $24.50/hr

Maintain your client's file completely, including continually updating all relevant sections of the ... Accurately maintain case management data in Filevine (case management database) Qualifications ...

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Texas

Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Texas?

For Case File Manager jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Texas look for?

The top searched job categories for Case File Manager jobs in Texas are:

What cities in Texas are hiring for Case File Manager jobs?

Cities in Texas with the most Case File Manager job openings:

Case Quality & Compliance Specialist - Dallas

Dallas, TX • On-site

Thompson Law Injury Lawyers
Law Firms • 51 - 200 employees
Learn more about Thompson Law Injury Lawyersexternal

Other

This job post has expired today. Applications are no longer accepted.

Job description

Job purpose

The Operations Analyst’s responsibility is to identify issues with workflow, accuracy and compliance in case files in all stages across the firm. The Operations Analyst will work closely with the operations team members to gather, analyze and present data to managers to ensure that cases are being worked efficiently and effectively in accordance with the firm’s prescribed workflow. The Data and Reporting Analyst reports directly to the Operations Director.

Duties and responsibilities
  • Ensuring that all required information has been collected accurately in the case file and that the case has been tiered accurately.
  • Assigning cases to pre-lit and litigation teams
  • Auditing files to ensure all cases are staffed properly with team members.
  • Ensuring timely collection of fees on maintained interests and referred out cases
  • Ensuring cases are flowing through the pipeline in an efficient and effective manner
  • Ensuring client communications are occurring at prescribed intervals
  • Ensuring file reviews are occurring at prescribed intervals
  • Ensuring timely and accurate reporting on all facets of pre-sign, pre-lit and litigation cases
  • Processing and ensuring appropriate action is taken on all automated reporting for the firm.
  • Interfacing with operations team and managers to ensure reporting is used in an effective manner to identify and correct issues.
  • Monitoring closed cases related to fees collected and cases closed without fee to spot check for accuracy. Additionally, assessing and monitoring drop rates among the teams.
  • Monitoring expenses incurred on files.
Qualifications
  • Education: College or professional degree
  • Experience: Intake department experience at a high-volume personal injury firm required.
  • Paralegal experience at high-volume personal injury firm preferred.
  • Proficient computer and administrative skills.
  • Overall organization and attention to detail are absolutely necessary.
  • Willingness and ability to drive accountability.
  • Special Knowledge: medical knowledge is a plus.
  • Technical Skills: Proficient in Microsoft Office, prior experience with Smart Advocate or other CMS a plus, prior experience with VOIP phone systems a plus
  • Attributes: This position requires a high level of efficiency, attention to detail, and ability to manage others. Excellent communication skills and the ability to multitask in a high-volume environment.
Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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