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Case File Manager Jobs in Texas (NOW HIRING)

Upbring

Compliance File Clerk ORR

Katy, TX · On-site

$15.25 - $18/hr

... management in a timely manner; provide suggestions for improvements with case file documentation and/or auditing * Notify respective departments of deficiencies of audited case files * Participate in ...

Upbring

Compliance File Clerk ORR

Katy, TX · On-site

$15.25 - $18/hr

... management in a timely manner; provide suggestions for improvements with case file documentation and/or auditing * Notify respective departments of deficiencies of audited case files * Participate in ...

Upbring

Compliance File Clerk ORR

Katy, TX · On-site

$15.25 - $18/hr

... management in a timely manner; provide suggestions for improvements with case file documentation and/or auditing * Notify respective departments of deficiencies of audited case files * Participate in ...

SOUTHWEST KEY PROGRAMS

Case Manager

Dallas, TX · On-site

$24.03/hr

The Case Manager is responsible for the submission of service plans and other assessments required ... Maintain physical and web-based client files. * Establish and maintain therapeutic relationships ...

Southwest Key Programs Inc.

Case Manager

Dallas, TX · On-site

$24.03/hr

The Case Manager is responsible for the submission of service plans and other assessments required ... Maintain physical and web-based client files. * Establish and maintain therapeutic relationships ...

Morgan & Morgan, P.A.

Case Manager

Houston, TX

$19 - $24.50/hr

Manage case files from intake to closing under the direction of an attorney * Performs other ... related duties as assigned to meet the needs of the business Qualification * Bachelor's degree ...

Morgan & Morgan, P.A.

Case Manager

Houston, TX

$19 - $24.50/hr

Manage case files from intake to closing under the direction of an attorney * Performs other ... related duties as assigned to meet the needs of the business Qualification * Bachelor's degree ...

Akima, LLC

Lead Case Processing

Los Fresnos, TX · On-site

Quality-assurance inspection methods and the ability to review detailed case files, records, databases, and flight manifests for accuracy and compliance. * Case management, immigration case ...

Dynamic Service Solutions

Case Manager (Bilingual)

Houston, TX · On-site

$19.50 - $24.75/hr

File all documents obtained by sponsors in youths file, along with case notes and other assessments conducted. * Submit a completed reunification packet with appropriate referral made by Case Manager ...

SOUTHWEST KEY PROGRAMS

Case Manager - A

Cotulla, TX · On-site

$20.67/hr

The Case Manager is responsible for the completion and submission of assessments and service plan ... Maintain physical and web-based client files. * Establish and maintain therapeutic relationships ...

Southwest Key Programs Inc.

Case Manager - A

Cotulla, TX · On-site

$20.67/hr

The Case Manager is responsible for the completion and submission of assessments and service plan ... Maintain physical and web-based client files. * Establish and maintain therapeutic relationships ...

Church World Service

Case Manager

Houston, TX · Hybrid

$18 - $23.25/hr

Provide in-depth case management services to refugees, SIV holders, and other ORR-eligible ... Ensure accurate and timely case file documentation and data entry in accordance with program and ...

Church World Service

Case Manager

Houston, TX · On-site

$45K - $56K/yr

Provide in-depth case management services to refugees, SIV holders, and other ORR-eligible ... Ensure accurate and timely case file documentation and data entry in accordance with program and ...

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Texas

Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Texas?

For Case File Manager jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Texas look for?

The top searched job categories for Case File Manager jobs in Texas are:

What cities in Texas are hiring for Case File Manager jobs?

Cities in Texas with the most Case File Manager job openings:

Case File Manager jobs near you

Compliance File Clerk ORR

Katy, TX • On-site

Upbring
Individual, Family and Community Social Assistance • 1 - 5K employees
Learn more about Upbringexternal

$15.25 - $18/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 19 days ago

Upbring rating

7.1

Company rating: 7.1 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Overview
At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values:
  • We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion.
  • We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive.
  • We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength.

Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time.
Your Mission in Action
The Compliance/File Clerk is responsible for filing and auditing unaccompanied children case files, entering and maintaining information and data into the information systems, maintaining well organized files in accordance with program filing and record-keeping standards in accordance with the Office of Refugee and Resettlement (ORR) standards, agency, and licensing standards, and other federal, state, CARF and local regulatory requirements.
Responsibilities
  • Perform clerical work pertaining to updating, filing, storing, and locating files, records, and reports to include making copies of information from unaccompanied children files as requested
  • Regularly audit files to ensure correct placement, legibility, and other proper filing expectations according to program standards, ORR regulations, and other federal, state, CARF, and local regulatory requirements
  • Maintain confidentiality of all information documented in files; adhere to HIPPA regulations
  • Complete administrative and clerical duties, such as scanning, faxing, copying, printing, and scheduling meetings and appointments as requested
  • Answer multiple phone lines and direct calls to the appropriate department when needed
  • Actively participate in the preparation and internal auditing of unaccompanied children case files; ensure all case files are complete, including all the necessary paperwork, and meet ORR and other federal, state, and local regulatory requirements; report any discrepancies or deficiencies to management in a timely manner; provide suggestions for improvements with case file documentation and/or auditing
  • Notify respective departments of deficiencies of audited case files
  • Participate in the safe and orderly evacuation of youth and staff during an emergency drill and mandated disaster
  • Exhibit professional behavior and a positive attitude with both internal and external clients that reflects positively on the agency and is consistent with agency policies and practices
  • Other duties and projects as assigned

Qualifications
Minimum Qualifications
  • High School diploma, GED or equivalent
  • Must be 21 years of age or older per licensing requirements
  • One (1) year clerical or administrative experience
  • Ability to work in a fast-paced environment and maintain professionalism
  • Self-starter with the ability to take initiative and work with limited supervision as well as in a team environment
  • Strong organizational and time management skills
  • Proficient use of Microsoft Word, Excel, and Outlook
  • Bilingual in English and Spanish (based on service population and service area)

Preferred Qualifications
  • Two (2) years of previous clerical or administrative experience
  • Prior compliance and/or internal company audit experience in a role such as quality assurance

Travel
  • This position may be required to travel up to10%

Perks at Upbring
  • Competitive PTO & paid holidays
  • Health, dental, vision insurance & more
  • 403(b) Plan
  • Employee Assistance Program
  • Discounted Gym Memberships

Physical Demands & Work Conditions
  • This position requires sitting and looking and using a computer for long periods of time
  • Position works in a child facility and has constant exposure to children
  • Position requires frequent standing, walking and time in units/cottages which are areas where children reside
  • Lift, push, pull, move up to 25 lbs.
  • May be required to apply safety intervention with youth that could weigh over 100lbs.

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.
Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

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