Business Administration Coordinator Jobs (NOW HIRING)

Quest Corporation of America, Inc. (Quest) seeks a proven, experienced Marketing & Administration Coordinator. The ideal candidate will thrive in a fast-paced, dynamic organization and possess strong management and coordination skills.

DESCRIPTION: As a Marketing & Administration Coordinator, you will be responsible for providing administrative, operational, and marketing support to advance organizational goals and initiatives. This role coordinates marketing activities, assists with content development, manages schedules and documentation, supports events and outreach efforts, and performs a variety of administrative functions to ensure efficient day-to-day operations.

The Marketing & Administration Coordinator serves as a key support resource, helping maintain organizational effectiveness while contributing to marketing and engagement efforts. The ideal person will have a strong background in marketing coordination, contract and invoicing administration, event and outreach support, and be a strategic thinker with a proven track record in operational coordination for public and private organizations.

Responsibilities include, but are not limited to:

• Assist with the planning, coordination, and execution of marketing campaigns, outreach initiatives, and promotional activities.
• Create, edit, and distribute marketing materials, including newsletters, email communications, presentations, flyers, social media content, and website updates.
• Coordinate marketing calendars, content schedules, and campaign timelines.
• Support brand consistency by ensuring marketing materials align with organizational standards and messaging.
• Monitor and track marketing activities, engagement metrics, and campaign performance.
• Provide administrative support to leadership and program teams, including contract and invoicing administration, scheduling meetings, coordinating calendars, and preparing meeting materials.
• Draft correspondence, reports, presentations, agendas, and other business documents.
• Maintain organized records, files, databases, and documentation systems.
• Coordinate travel arrangements, meeting logistics, and special projects as needed.
• Manage incoming communications and respond to routine inquiries or direct requests to appropriate staff.
• Assist with planning and coordinating meetings, events, workshops, and outreach activities.
• Prepare event materials, registration information, participant communications, and logistical support documents.
• Coordinate vendor, partner, and stakeholder communications related to marketing and event activities.
• Support follow-up activities and documentation after events and meetings.
• Maintain marketing, stakeholder, and contact databases.
• Compile information and prepare routine reports on marketing activities, outreach efforts, and administrative functions.
• Track project deliverables, deadlines, and assigned tasks to support team accountability.
• Ensure documentation and operational resources remain current and accessible.
• Support day-to-day office operations and contract invoicing administration processes.
• Assist with procurement, supply management, invoice processing, and other administrative functions as assigned.
• Identify opportunities to improve administrative workflows and operational efficiency.
• Provide general support for organizational initiatives and special projects.

The candidate must have an associate or bachelor’s degree in a relevant discipline, preferably in marketing, communications, business administration, public relations, or a related field, or equivalent combination of education and experience, with a minimum of two (2) years of experience in administrative support, marketing coordination, office management, or a related role.

PROFESSIONAL REQUIREMENTS:

• Bachelor's degree in marketing, communications, business administration, public relations, and other relevant fields preferred, but the experience will be considered; state agency experience is a plus
• A minimum of two (2) years of digital experience, particularly with administrative support, marketing coordination, outreach support, and operational coordination
• Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines
• Excellent written, verbal, and presentation skills (AP style preferred)
• Proficiency with Microsoft Office Suite and common business, marketing, and collaboration platforms
• Commitment to excellence — working nonstandard hours when necessary, anticipating issues and communicating with diplomacy, identifying emerging platforms and trends to drive innovation
• Strong problem-solving and critical-thinking skills
• Experience supporting marketing, communications, outreach, or public engagement activities
• Familiarity with social media management, email marketing, website content management, or graphic design tools
• Experience coordinating events, meetings, or stakeholder engagement activities
• Knowledge of customer relationship management (CRM) systems, project management tools, or marketing platforms

Quest Corporation of America, Inc. is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, or other status protected by law.