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Automotive Office Assistant Jobs (NOW HIRING)

Fox Marquette Ford

Automotive Office Assistant

Marquette, MI · On-site

$16.25 - $21.25/hr

The Automotive Office Assistant plays a vital role in supporting the dealership's daily operations, accounting department, and management team. You will be responsible for handling clerical tasks ...

Fox Marquette Ford

Automotive Office Assistant

Marquette, MI · On-site

$16.25 - $21.25/hr

The Automotive Office Assistant plays a vital role in supporting the dealership's daily operations, accounting department, and management team. You will be responsible for handling clerical tasks ...

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How much do automotive office assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for automotive office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an automotive office assistant, and why are they important?

To thrive as an Automotive Office Assistant, you need strong organizational skills, attention to detail, and familiarity with office procedures, often supported by a high school diploma or equivalent. Experience with dealership management systems (DMS), accounting software, and proficiency in Microsoft Office Suite is typically required. Excellent customer service, multitasking abilities, and strong communication skills help you stand out in this role. These skills ensure accurate record-keeping, smooth office operations, and positive interactions with customers and staff in a dynamic automotive environment.

What is an automotive office assistant?

Automotive Office Assistants are administrative professionals who support the operations of automotive dealerships or repair shops. Their duties often include managing paperwork, scheduling appointments, processing payments, handling customer inquiries, and maintaining records for inventory and service. They play a key role in ensuring the smooth functioning of the office by assisting both staff and customers. Good organizational skills, attention to detail, and proficiency with office software are important qualities for this role.

What are some common challenges faced by automotive office assistants in a dealership setting?

Automotive Office Assistants often juggle a variety of tasks, such as managing paperwork, processing transactions, and assisting both customers and staff. One common challenge is maintaining accuracy and attention to detail while handling high volumes of documentation, especially during busy sales periods. Additionally, adapting to rapidly changing priorities and collaborating effectively with sales, service, and finance teams requires strong organizational and communication skills. Those who thrive in this role are usually proactive, flexible, and comfortable using dealership management software.

What does an automotive office assistant do at a car dealership?

An automotive office assistant at a car dealership handles administrative tasks such as managing customer records, scheduling appointments, processing paperwork, and supporting sales and service staff. They often use office software and may assist with billing, inventory tracking, and customer communication to ensure smooth dealership operations.

What is the difference between Automotive Office Assistant vs Automotive Service Advisor?

AspectAutomotive Office AssistantAutomotive Service Advisor
CredentialsBasic administrative skills, possibly some customer service experienceCustomer service skills, knowledge of automotive repairs, possibly certifications
Work EnvironmentOffice setting within automotive dealership or repair shopCustomer-facing role in automotive service department
Employer & Industry UsageUsed mainly in dealerships and repair shops for administrative supportUsed in dealerships to communicate with customers about vehicle repairs
Common Search & ComparisonOften compared for administrative roles in automotive industryCompared for customer service and sales roles in automotive service

The Automotive Office Assistant primarily handles administrative tasks in an office setting within automotive dealerships or repair shops, focusing on paperwork, scheduling, and customer communication. In contrast, the Automotive Service Advisor interacts directly with customers, explaining repairs, estimating costs, and coordinating service work. While both roles are essential in the automotive industry, they differ significantly in responsibilities and daily tasks.

What cities are hiring for Automotive Office Assistant jobs? Cities with the most Automotive Office Assistant job openings:
What are the most commonly searched types of Automotive Office jobs? The most popular types of Automotive Office jobs are:
What states have the most Automotive Office Assistant jobs? States with the most job openings for Automotive Office Assistant jobs include:
Automotive Office Assistant jobs near you
Infographic showing various Automotive Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Automotive Office Assistant

Ford Motor CompanyFord Motor Company

Murfreesboro, TN

$15 - $19.75/hr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 23 days ago

Job description

Automotive Office Assistant

Full-Time Position
Experience Required

We are seeking an experienced automotive Office Assistant for our busy dealership. Applicant must be able to work at a fast pace with minimal errors, multi-task, and be a dependable team player. Experience in an automotive environment is required.

Job Description:
The Office Assistant is responsible for helping with accounts receivables/payables, scanning and filing, processessing dealer trades and wholesales, researching any anomalies on the schedules, helping with the processing of tags and titles for all vehicles, and any other duties assigned by the  controller or office manager. The ideal candidate will be energetic and professional with a strong desire to succeed. 

Job Responsibilities:

  • General accounting tasks and related skill.
  • breaking down deal jackets and sending the contracts with correct paperwork to financial institutions.
  • Maintain strict compliance with all Title laws and filing requirements.
  • Issue checks to tag Registration Offices for fees due and refund checks to customers as required.
  • Sending titles to auctions or other dealerships as required. 
  • calling banks and/or auctions to locate missing titles. 
  • Accurately record and file completed vehicle sales deals.
  • Perform other duties as assigned.

Requirements:

  • Experience working in an automotive office is required - experience in a franchise Dealership preferred
  • Proficient in Microsoft Excel and Word.
  • Ability to prioritize work to meet deadlines.
  • Self-starter and ability to multi-task.
  • Effective Communication Skills.
  • Must be able to pass pre-employment screening to include MVR, background, credit check and drug screen.
  • Applicants must be authorized to work in the U.S.

Job Benefits:

  • Competitive Pay based on experience
  • Medical and Dental Benefits
  • 401(k) Retirement Plan
  • Paid Vacation and Holidays

We are an Equal Opportunity Employer

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