Associate Project Coordinator Jobs in Chicago, IL

HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta’s focus on the utility industry and HBK’s focus on constructability in our designs has made our integration into the Quanta family of companies seamless.

A Project Coordinator at HBK Engineering is a position for professionals with foundational experience in project coordination and utility infrastructure projects. This role builds upon the Associate Project Coordinator responsibilities by requiring utility design and/or coordination experience and familiarity with area agencies, municipalities, and governing jurisdictions. The position involves working as a team member on diverse technical teams while demonstrating a strong desire for career progression and assisting in the growth of project management programs within the organization.

• Work as a team member on diverse technical teams involved in engineering design and construction of utility infrastructure
• Solve complicated problems by breaking them down into manageable steps and applying project management methodologies
• Work independently on day-to-day tasks and prioritize efforts based on deadlines and project requirements
• Use software to track project performance in an organized and clear manner for internal and external use
• Develop, maintain, and improve tracking metrics related to project design and permitting progress including permit submittals, design and review statuses, client deliverable submittals, and other relevant project metrics
• Develop and maintain strong relationships with internal and external teammates for effective collaboration
• Provide support to project team leadership through assistance with project forecasts and analytics
• Support identification of project/program budget, forecast, and authorization concerns early and develop resolutions to meet required project metrics
• Support monitoring of program financial risks and opportunities and provide detailed analysis of variances to budget, quarterly plan, and month-over-month variance analysis
• Review external schedules from owners, clients, contract resources, and construction partners
• Monitor and maintain schedules with the project team to meet or exceed client deadlines
• Develop and improve non-technical program/project procedural documents for operational efficiency
• Coordinate project activities and communications between team members and stakeholders
• Assist with project documentation and reporting requirements
• Apply utility design and coordination experience to enhance project delivery
• Leverage familiarity with area agencies, municipalities, and governing jurisdictions for project success.

• Typically requires bachelor's degree from an ABET/EAC accredited program (substitution of experience and confirmation of meeting qualifications may be extended to non-degreed individuals on case-by-case basis)
• CAPM or PMP licensure recommended
• 3+ years of relevant experience
• Proficiency in Microsoft Office Suite required to track project performance in an organized and clear manner for internal and external use
• Strong written and verbal communication abilities
• Ability to work effectively in a team environment
• Strong desire for career progression while assisting in the growth of the program
• Utility design and/or coordination experience
• Familiarity with area agencies, municipalities, and governing jurisdictions
• Ability and willingness to learn new Microsoft Office 365 apps for project management purposes
• Problem-solving skills with ability to break down complex issues into manageable steps
• Strong organizational and time management skills
• Ability to prioritize multiple tasks and meet deadlines
• Attention to detail for accurate tracking and reporting
• Ability to work for prolonged periods sitting at a desk and working on a computer
• Ability to lift up to 10 pounds at a time.

• Advanced project coordination role with increased responsibility and utility infrastructure expertise
• Professional development in project management methodologies with CAPM/PMP certification support
• Experience with utility design and coordination in real-world project applications
• Enhanced relationship building with area agencies, municipalities, and governing jurisdictions
• Advanced training in Microsoft Office 365 apps for project management purposes
• Leadership opportunities in program growth and development initiatives
• Experience with complex financial analysis, budget variance tracking, and project forecasting
• Professional development in procedural document creation and process improvement
• Clear career progression pathway within the HBK Organization's Project Management Track
• Collaborative work environment with diverse technical teams and external stakeholders
• Comprehensive benefits package
• Advanced preparation for senior project management and leadership roles.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.