Associate Project Coordinator Jobs in Highland, IL

Job Summary

The Assistant Project Manager (APM) supports the Project Manager and Superintendent by coordinating project documentation, communication, contracts, and administrative processes throughout the life of a construction project. This role is responsible for managing submittals, RFIs, contracts, change orders, and project records while assisting with job setup, closeout, and overall project coordination.

Key Responsibilities

Project Documentation & Communication

• Create, track, and manage Submittal Logs from project specifications.
• Review submittals for completeness and compliance; submit and track through Procore.
• Distribute approved submittals and manage resubmittals or approvals as noted (AAN).
• Draft and issue all project transmittals and cover letters.
• Draft, submit, track, and distribute RFIs in coordination with the Project Manager and Superintendent.
• Distribute Architect’s Supplemental Information (ASIs) to all required parties.
• Attend project meetings and prepare meeting minutes; distribute within two (2) business days.
• Maintain accurate and current project contact lists and redistribute revisions as needed.

Contracts & Financial Support

• Draft, issue, track, and electronically file Purchase Orders; coordinate approvals with the Project Manager.
• Draft, distribute, track, and process Subcontracts, ensuring all required documents (insurance, affidavits, PLAs) are complete.
• Ensure no subcontractor performs work without a fully executed subcontract.
• Assist with Change Orders by performing quantity takeoffs, gathering invoices, and requesting subcontractor pricing.
• Distribute, track, and file all Change Orders; provide copies to Accounting.

Project Setup & Administration

• Complete all required job setup documentation, including job number assignment and system setup.
• Assist with project buyout, including Purchase Orders, Subcontracts, Letters of Intent, and Submittal Logs.
• Establish electronic folder structures and maintain organized job files using standard naming conventions.
• Distribute construction plans, specifications, tax-exempt certificates, and startup documentation.
• Create and maintain project binders for Superintendents.

Closeout & File Management

• Request, track, and compile all closeout documents per project specifications.
• Coordinate warranties, As-Built drawings, and O&M manuals from subcontractors and suppliers.
• Track outstanding closeout items and notify Accounting upon completion.
• Assist with project file closure and archiving in accordance with company retention policies.

Additional Responsibilities

• Assist with permitting and inspections when delegated by the Project Manager.
• Coordinate SWPPP documentation when required.
• Manage JULIE Locates and distribute tickets to Superintendents.
• Assist with project demobilization documentation.

Qualifications

Required:

• Associate’s Degree or a minimum of two (2) years of college coursework toward a Bachelor’s degree in Construction Management, Engineering, or a related field.
• 1–2 years of construction-related experience.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Experience with Procore, ComputerEase, or similar construction management software.
• General knowledge of construction principles, practices, and terminology.
• Highly organized, motivated self-starter with the ability to set priorities, manage multiple tasks, and meet deadlines.
• Strong work ethic with the ability to perform effectively in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills.

Korte & Luitjohan Contractors, Inc., established in 1958, is a family owned, full service General Contractor located in Highland, IL. Our diverse portfolio of projects over the past 65+ years provides us a wealth of construction knowledge that we impart to our ever growing list of clients and repeat customers throughout Southern Illinois and the St. Louis Metro area. Our diversity extends into the commercial building, heavy infrastructure, and utility construction services markets. We accommodate our clients’ needs through various delivery methods: Design-Build, Construction Management, General Contracting, and Pre-Construction Services including feasibility, conceptual and final estimating, value engineering, and cash flow projections. K&L maintains high degree of control over the entire construction process by self-performing key trades including carpentry, concrete work, piping, and excavation - allowing us to deliver high-quality projects.