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Assistant To Partner Jobs (NOW HIRING)

David Zwirner

Sales Assistant to Partner

New York, NY · On-site

$20.50 - $26.75/hr

About the Opportunity Sales Assistant to Partner | $60k paid hourly, overtime eligible David Zwirner seeks a full-time Sales Assistant to work alongside one of the gallery's Partners. The Sales ...

Agupdate

Assistant to the Dean

Baltimore, MD · On-site

$72K - $86K/yr

Reporting directly to the Dean, the Assistant to the Dean serves as the Dean's primary ... Research emerging best practices, strategic initiatives, and partnership opportunities that align ...

Agupdate

$72K - $86K/yr

Reporting directly to the Dean, the Assistant to the Dean serves as the Dean's primary ... Research emerging best practices, strategic initiatives, and partnership opportunities that align ...

AA2IT

Executive Assistant To President

Pottersville, NY · On-site

$30 - $35/hr

Admin Associate/Executive Assistant (C-Suite) Pay Rate: $30-35 Hourly Hours: M-F | 8-5 (flexible ... Partner with the security team to manage access badges and visitor logs. * Coordinate with cleaning ...

Colorado Permanente Medical Group

$572K - $581K/yr

... partnership after three years of full-time employment. This position is ideal for driven physicians ready to thrive in a dynamic service area. #J-18808-Ljbffr

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Assistant To Partner information

What does an assistant to partner do?

An Assistant to Partner provides high-level administrative support to a partner or executive within a firm, such as a law, consulting, or accounting firm. Duties typically include managing schedules, coordinating meetings, handling correspondence, preparing documents, and assisting with client communications. This role often requires discretion, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment. Assistants to partners play a crucial role in helping partners manage their workload efficiently and maintain strong client relationships.

What are the key skills and qualifications needed to thrive as an assistant to partner, and why are they important?

To thrive as an Assistant to Partner, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or equivalent experience. Familiarity with office software (like Microsoft Office Suite), calendar management systems, and sometimes project management tools is commonly required. Exceptional communication, discretion, and proactive problem-solving are standout soft skills for this role. These abilities are crucial for managing multiple priorities, supporting executive-level tasks, and maintaining the efficiency and professionalism of the partner’s workflow.

How does an assistant to partner typically collaborate with various departments within a firm?

An Assistant to Partner often serves as a crucial liaison between the partner and other departments, such as finance, human resources, and marketing. This role involves coordinating meetings, managing communications, and ensuring that information flows smoothly across teams. You may be responsible for preparing reports, following up on action items, and facilitating cross-departmental projects, all while maintaining confidentiality and discretion. Strong organizational and interpersonal skills are key to effectively supporting the partner and helping the broader team operate efficiently.

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Assistant To Partner jobs near you

Sales Assistant to Partner

New York, NY • On-site

David Zwirner
Freelance Artists and Writers • 11 - 50 employees
Learn more about David Zwirnerexternal

$20.50 - $26.75/hr

Full-time

Posted 17 days ago

Job description

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing over seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.
Who will work well with us:
  • The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn.
  • We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity
Sales Assistant to Partner | $60k paid hourly, overtime eligible
David Zwirner seeks a full-time Sales Assistant to work alongside one of the gallery's Partners. The Sales Assistant will fulfill administrative assistant duties as well as liaise with curators, artists, and clients for the Partner.
Superior writing skills, the ability to time-manage and meet deadlines, and a thorough working knowledge of contemporary art are required. This position will involve significant contact with artists, estates, foundations, and long-time clients and other art industry professionals; therefore, discretion and poise are essential. This position will be scheduled to work on Monday - Friday, 10am - 6pm.
Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.
What you'll do:
Support Partner with roster of artists:
  • Assist with general artist management of artists' studios and estates, with exhibitions, requests, press, image requests, general studio requests, events, appraisals and artist care.
  • Monitor all artists' solo/group exhibitions, both domestic and international, manage checklists and loans.
  • Support with gallery exhibition planning globally.
  • Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
  • Create and manage client lists for exhibition previews/dinners, support Partner during openings.

Provide broad sales support to Partner:
  • Manage Partner's sales, help create sales offers, coordinate and prepare for client viewings and prepare insurance appraisals.
  • Conduct post-sale tasks including preparing invoices and coordinating shipping.
  • Manage the Partner's secondary market consignments, prepare consignment and contract agreements; liaise with clients on cataloging and research materials, and create presentations for client offers and significant works.
  • Work across departments to ensure secondary market artworks have photography, provenance and all other relevant documentation.

Provide all administrative support including:
  • Daily management of Partner's calendar, agendas, to-do list and help set daily priorities and goals. Prepare travel arrangements, itineraries, appointments and expenses.
  • Responsible for organizing the Partner's inbox, and staying on top of all communication requests.
  • Liaise frequently with multiple departments within the gallery to oversee projects such as exhibition and art fair booth models, gallery exhibition checklists, online viewing rooms, sales previews, and press packets, among others.

What we would like you to have:
  • 2-3 years in an assistant or administrative support role at a gallery.
  • Experience supporting senior leadership with calendar management and travel itinerary.
  • Detail oriented with experience in managing upwards.
  • Strong multi-tasking skills with the ability to prioritize and anticipate needs as well as organisational skills.
  • Strong written and verbal communication skills with the ability to work cross-departmentally.
  • Strong interest in sales.
  • Passion for and knowledge of contemporary art.

What you will love about David Zwirner:
  • David Zwirner has pioneered initiatives dedicated to the gallery's long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.
  • Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
  • Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.
  • Competitive Benefits Package!

Please submit a resume and cover letter, and be prepared to provide three (3) professional references upon request.
David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.
If you need assistance in applying to a role, you may reach out to recruiting@davidzwirner.com. No calls or walk-ins will be considered for positions at David Zwirner.

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