Assistant Secretary Jobs in Hawaii (NOW HIRING)

Salary: Depends on Qualifications
Location : Maui County (various), HI
Job Type: Temporary Full-Time
Job Number: R-12979
Department: Department of Environmental Management
Opening Date: 08/11/2026
Closing Date: 9/1/2026 11:59 PM Hawaii
Description
IMPORTANT: HIRING RATES WILL BE BASED ON AVAILABILITY OF FUNDS, THE APPLICANT'S QUALIFICATIONS, AND OTHER RELEVANT FACTORS.
Appointment may be made at any rate within the salary range from SR-16C ($4,388) to SR-16E ($4,742) per month.
Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical staff; and performs other related duties as required.
Distinguishing Characteristics:
These classes include positions which involve the performance of secretarial services as a primary work assignment along with clerical and routine administrative services for the head of a division or office in a department or agency. Responsibilities may also include providing secretarial and clerical support services to a board or commission.
These classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that the Clerk-Stenographer and the Office Operations Assistant classes perform clerical work in support of an office function and may incidentally perform various secretarial tasks.
Grade Level Standards:
Grade II: This class is distinguished by its responsibility for providing secretarial services to the head of a major division or office having intense control and managerial functions by reason of (1) the size, scope and complexity of operations of the division characterized by the existence of several subordinate major sections and supervisory echelons, or (2) the nature of the staff functions which directly affect the programs and operations of other departments and agencies.
Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Organizes and coordinates matters that require executive attention;
• Searches files and assembles background materials and information for executive action or decisions;
• Summarizes and briefs materials;
• Gives information to the public or others based upon the knowledge of departmental functions, organization, regulations and the superior's thinking and attitude;
• Reads incoming correspondence and other material, screens out those which can be disposed of personally or routed to other personnel for action;
• Answers routine correspondence independently and writes letters from general oral and written instructions;
• Keeps the supervisor's calendar and schedules and adjust appointments and conferences;
• Arranges dates and places for meetings and notifies those who are to attend;
• May take and transcribe dictation of letters, reports and other materials;
• May attend board or commission meetings and take and transcribe minutes of proceedings;
• May prepare agendas, notices and minutes of hearings and/or meetings for distribution;
• Establishes and maintains files of confidential correspondence, reports, minutes and other materials;
• May supervise clerical employees by scheduling, assigning and reviewing their work;
• May keep records of expenditures and assist in budget preparation;
• Performs other duties as assigned.

Minimum Qualification Requirements
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding and:
Grade II: four (4) years of secretarial, stenographic or substantive clerical experience.
License Requirement: A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute must be presented at the time of filing. Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) as applicable to the position.
Knowledge of: Business English/ spelling, arithmetic; general and special office practices and procedures as they relate to operations; the operation and operational maintenance of various office machines and equipment including a personal computer; secretarial principles and practices; principles and practices of supervision.
Ability to: type/keyboard accurately at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute; understand and interpret laws, ordinances, rules and regulations; plan, organize and carry out a broad range of secretarial functions; learn and effectively use word processing and other software applications; summarize and brief materials; deal tactfully and effectively with employees and the public; work harmoniously with others.
Physical Requirement:
Persons seeking appointment to a position in this class must meet health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Supplemental Information
TEMPORARY POSITIONS:
Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.
APPLICATIONS MAY BE FILED ONLINE AT:
If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.
RECRUITMENT IS ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above recruitment is being administered on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.
AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination
Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.
Personnel Services Email:
01
This position requires a combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding. Do you have a high school diploma or GED equivalent?

• Yes
• No

02
Do you have four (4) years of secretarial, stenographic or substantive clerical experience? Note: Please ensure your related work experience is listed on your application. "See resume" is not acceptable.

• Yes
• No

03
If yes, please indicate at which employer(s) did you gain this experience. (See "resume" is not acceptable.)
04
This position requires a current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute. Do you have a current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute?

• Yes
• No

Required Question