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Assistant Rooms Executive Jobs (NOW HIRING)

RAR Hospitality

Rooms Division Assistant

San Diego, CA · On-site

$44K - $51K/yr

The assistant rooms division manager also collaborates with other departments to ensure seamless ... Able to clearly communicate to Associates, guests, vendors, Corporate Executives. * The hotel ...

Elanco

Executive IT Support Partner

Indianapolis, IN

... assistants by understanding individual technology preferences and business needs. * Serve as the IT Site owner for Elanco Global Headquarters. * Ensure conference rooms, executive meeting spaces ...

Nextech

Job 5148: AV Support Engineer

Memphis, TN

Support conference rooms, executive meetings, presentations, and special technology events. * Perform scheduled software, firmware, and system updates. * Assist with AV deployments, hardware ...

Marriott

Assistant Rooms Ops Manager (Front Desk)

Boston, MA · On-site

$19 - $24/hr

Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner. Functions in place of the Front Office Manager in his/her absence. Communicates ...

JPC Partners

AV Technician

Norristown, PA · Hybrid

Technical support for the Conference and Training Center, corporate conference rooms, executive ... * Assist with other A/V Group projects and tasks related to the support of the multimedia ...

Walt Disney Company

Executive Assistant

Bristol, CT · On-site

Executive Assistant The Executive Assistant II will provide administrative support to 4 executives ... Books conference rooms for executives supported by the role. * Coordinating team events.

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Assistant Rooms Executive information

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$30K

$64.5K

$102.5K

How much do assistant rooms executive jobs pay per year?

As of Aug 15, 2026, the average yearly pay for assistant rooms executive in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an assistant rooms executive?

To excel as an Assistant Rooms Executive, you need strong experience in hospitality management, knowledge of front office and housekeeping operations, and often a degree in hotel management or a related field. Familiarity with property management systems (PMS), reservation software, and industry certifications such as CHA (Certified Hotel Administrator) are highly beneficial. Excellent leadership, problem-solving, and interpersonal skills set outstanding professionals apart in this role. These competencies ensure seamless guest experiences, efficient team coordination, and high operational standards in hospitality environments.

What is an assistant rooms executive?

Assistant Rooms Executives are hospitality professionals responsible for overseeing the daily operations of a hotel's rooms division, which typically includes front office, housekeeping, and guest services. They assist the Rooms Division Manager or Director in ensuring high standards of guest satisfaction, efficient room assignments, and effective staff management. Their duties often involve supervising teams, handling guest complaints, coordinating with other departments, and implementing operational procedures. Strong leadership, communication, and organizational skills are essential for success in this role.

What are some typical challenges faced by an assistant rooms executive, and how can they be effectively managed?

Assistant Rooms Executives often encounter challenges such as balancing guest satisfaction with operational efficiency, managing staff schedules, and handling unexpected issues like last-minute room changes or maintenance needs. Effective management involves strong communication skills, the ability to delegate tasks, and quick problem-solving. Building good relationships with housekeeping, front office, and maintenance teams is crucial for seamless operations and guest experience. Regular training and feedback sessions can also help in maintaining high service standards.

What is the difference between Assistant Rooms Executive vs Front Office Supervisor?

AspectAssistant Rooms ExecutiveFront Office Supervisor
ResponsibilitiesSupports room management, guest services, and coordination with housekeepingOversees front desk operations, guest check-in/out, and staff management
CredentialsHospitality diploma or degree, relevant certificationsHospitality diploma or degree, relevant certifications
Work EnvironmentHotel rooms, guest areas, coordination with housekeepingFront desk, lobby, guest service areas
Industry UsageCommonly used in hotel operations, especially in guest servicesCommonly used in hotel management, especially in front desk supervision

While both roles support hotel operations, the Assistant Rooms Executive primarily focuses on supporting room management and guest services, whereas the Front Office Supervisor manages front desk operations and guest interactions directly. Both roles require hospitality certifications and work in similar environments, but their specific responsibilities differ within hotel management.

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What cities are hiring for Assistant Rooms Executive jobs?

Cities with the most Assistant Rooms Executive job openings:

What states have the most Assistant Rooms Executive jobs?

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Assistant Rooms Executive jobs near you
Infographic showing various Assistant Rooms Executive job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant, Hospital Administration

University of Iowa Hospitals & Clinics

Iowa City, IA • On-site

Full-time

Posted 10 days ago

University Of Iowa Health Care rating

7.4

Company rating: 7.4 out of 10

Based on 62 frontline employees who took The Breakroom Quiz

270th of 887 rated healthcare providers

Job description

Description
UI Health Care has an opportunity for a skilled Executive Assistant to provide high-level administrative, operational, and project coordination support to the Administrative Chief of Staff, while serving as a trusted resource for the Chief Executive Officer, Hospital Administration, and the Chief of Staff leadership team. This position is responsible for coordinating executive operations, supporting strategic initiatives and enterprise priorities, facilitating leadership meetings, managing executive office operations, and ensuring efficient administrative processes across Hospital Administration. The role requires exceptional judgment, discretion, organizational awareness, and the ability to independently manage multiple complex priorities in a fast-paced executive environment.
Position Responsibilities:
Executive Support and Management
  • Provide primary executive administrative support to the Administrative Chief of Staff and secondary support to the Chief Executive Officer and designated Hospital Administration executives as requested.
  • Provide administrative and operational support to the Chief of Staff leadership team, including the Office of Rural Health, enterprise initiatives, and other strategic programs as assigned.
  • Serve as a trusted partner to executive leadership by anticipating needs, independently managing competing priorities, and ensuring seamless execution.
  • Manage complex executive calendars, balancing organizational priorities while coordinating with internal and external stakeholders.
  • Coordinate executive meetings from planning through execution, including scheduling, agenda development, meeting materials, minutes, action items, and follow-up.
  • Prepare executives for meetings by compiling briefing materials, background information, and discussion topics.
  • Coordinate executive travel, itineraries, reimbursements, and associated logistics.
  • Plan and coordinate executive events, leadership retreats, candidate visits, and special meetings.
  • Manage Hospital Administration conference room scheduling, meeting logistics, and AV support.
  • Provide backup reception support for the executive office as operational needs require.

Strategic Operations and Project Coordination
  • Coordinate administrative operations for strategic initiatives led by the Administrative Chief of Staff and Hospital Administration leadership.
  • Manage scheduling of the quarterly DEO/CEO meeting series, maintaining an organized cadence and coordinating meeting dates with key stakeholders.
  • Coordinate recurring executive leadership meetings, including Director Staff, Management Staff, and other assigned leadership forums.
  • Coordinate administrative operations supporting the UI Health Care Critical Access Hospital Network and Office of Rural Health initiatives, including meetings, communications, scheduling, and project coordination.
  • Develop meeting agendas in partnership with executive leadership and prepare supporting materials.
  • Capture key decisions, maintain action-item logs, and monitor follow-up activities to ensure accountability and timely completion.
  • Coordinate cross-functional projects and administrative workflows involving multiple departments and executive leaders.
  • Develop and maintain standard operating procedures, templates, and administrative processes that improve consistency and operational effectiveness.
  • Identify opportunities for process improvement and implement solutions that enhance efficiency within Hospital Administration.
  • Provide administrative coordination for enterprise-wide initiatives, organizational priorities, and special projects led by the Chief of Staff team.

Communication, Information, and Executive Office Management
  • Serve as a point of contact for the UI Health Care Chief Executive Office, coordinating communications from intake through resolution.
  • Draft, edit, and prepare executive correspondence, presentations, reports, briefing documents, and other confidential communications as requested.
  • Coordinate Hospital Administration office space assignments, workspace moves, conference room utilization, and related administrative logistics.
  • Oversee administrative operations of Hospital Administration common spaces, ensuring conference rooms, executive offices, and shared workspaces remain functional and appropriately supported.
  • Exercise independent judgment in responding to correspondence and managing communications on behalf of executive leadership.
  • Serve as liaison between Hospital Administration, Corporate Services, clinical departments, and external stakeholders.
  • Research, compile, analyze, and present information to support executive decision-making.
  • Coordinate HCIS access requests, telecommunications requests, maintenance requests, and other administrative services for Hospital Administration.
  • Maintain the highest level of confidentiality while handling sensitive organizational, financial, personnel, and strategic information.

Financial Responsibility and Oversight
  • Manage executive gift accounts, including transaction processing, transfers, reconciliations, and compliance with University and donor requirements.
  • Process, review, and reconcile financial transactions including purchase orders, ebuy, requisitions, travel approvals, reimbursements, deposits, journal entries, and other departmental transactions.
  • Coordinate financial documentation and reporting to support departmental operations.
  • Administer various executive level program, including requests, assignments, tracking, and communication with stakeholders.
  • Coordinate ordering, inventory, and operational oversight of executive copy room supplies, equipment, and vendor services.
  • Monitor compliance with financial policies and funding source requirements.
  • Recommend and implement improvements to administrative and financial workflows
  • Relationship Management and Professionalism
  • Build collaborative working relationships with executive leadership, faculty, and staff.
  • Demonstrate exceptional professionalism, diplomacy, discretion, and sound judgment while representing Hospital Administration.
  • Manage sensitive situations with confidentiality, tact, and organizational awareness.
  • Adapt quickly to changing priorities while maintaining a high level of customer service and responsiveness.
  • Perform other duties and special projects as assigned in support of executive leadership and organizational priorities.

Qualifications
Required:
  • A Bachelor's degree in business administration, finance, accounting, or a related degree, or the equivalent combination of education is required.
  • Minimum of 3 years of experience providing executive-level administrative support.
  • Experience scheduling and organizing meetings using Microsoft Outlook
  • Ability to manage complex and detailed calendars, schedule meetings, and respond to internal and external urgent requests.
  • Strong interpersonal and partnership skills. Ability to understand and navigate complex professional relationships, respond to challenging people and circumstances, and react appropriately.
  • Excellent written, verbal, and interpersonal communication skills.
  • Proficiency in Microsoft Office software applications, including Word, Outlook, PowerPoint, and Excel, including formulas and use of PivotTables.
  • Demonstrated ability to work independently to complete multiple projects with competing deadlines. Superior organizational and prioritization skills; deadline driven.
  • Ability to work effectively with a team and all levels of leadership.

Desired:
  • Experience working in a large academic medical center.
  • Experience coordinating travel and reconciling associated expenses.
  • Knowledge of and experience with University of Iowa procurement and travel policies and procedures.
  • Knowledge of and experience with University of Iowa and University of Iowa Health Care policies, procedures, and regulations

Application Process: To be considered, applicants must upload a cover letter and resume (under the submission of relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Job openings are posted for a minimum of 7 calendar days. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
  • Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Sharon Walther at sharon-walther@uiowa.edu .

This position is not eligible for University sponsorship for employment authorization now or in the future.

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