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Assistant Project Manager Project Coordinator Jobs in Wisconsin

SJ Janis

Project Coordinator

Elm Grove, WI · On-site

$30 - $38/hr

You'll work closely with our Production Manager, Project Managers, clients, subcontractors, and ... schedules and assist with production planningOrganize project files, plans, specifications ...

Horizon Construction Group

Project Coordinator

Madison, WI · On-site

$26 - $30/hr

This role plays a critical part in keeping projects running smoothly by coordinating documentation ... Maintain RFI, submittal, and drawing logs within project management software * Assist with monthly ...

Horizon Construction Group

Project Coordinator

Madison, WI · On-site

$26 - $30/hr

This role plays a critical part in keeping projects running smoothly by coordinating documentation ... Maintain RFI, submittal, and drawing logs within project management software * Assist with monthly ...

Mortenson

Assistant Project Manager

Beaver Dam, WI · On-site

$102K - $137K/yr

SUMMARY Mortenson is currently seeking an experienced Assistant Project Manager in our Data Center ... Facilitate and lead meetings between subcontractors related to project coordination * Other duties ...

Horizon Construction Group

Project Coordinator

Madison, WI · On-site

$26 - $30/hr

This role plays a critical part in keeping projects running smoothly by coordinating documentation ... Maintain RFI, submittal, and drawing logs within project management software * Assist with monthly ...

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Assistant Project Manager Project Coordinator information

What is the difference between Assistant Project Manager Project Coordinator vs Project Scheduler?

AspectAssistant Project Manager Project CoordinatorProject Scheduler
CredentialsTypically requires a bachelor's degree in construction, engineering, or related field; certifications like CAPM or PMP are commonOften requires a degree in project management, engineering, or related; certifications like PMI-SP or PMP are advantageous
Work EnvironmentWorks closely with project teams, clients, and vendors; involved in planning, coordination, and communicationFocuses on developing and maintaining project schedules; collaborates with project managers and teams to track progress
Industry UsageCommonly used in construction, engineering, and IT projectsPrimarily used in construction, manufacturing, and large-scale engineering projects

While both roles support project execution, the Assistant Project Manager Project Coordinator handles broader coordination and communication tasks, whereas the Project Scheduler specializes in creating and managing project timelines. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive as an assistant project manager or project coordinator, and why are they important?

To thrive as an Assistant Project Manager or Project Coordinator, you need strong organizational, time management, and multitasking abilities, often supported by a bachelor's degree in business, management, or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Trello, as well as knowledge of project management methodologies like Agile or PMP certification, is typically important. Excellent communication, problem-solving, and teamwork skills help you effectively support project delivery and coordinate among diverse stakeholders. These skills and qualifications are crucial for ensuring projects are executed efficiently, on schedule, and within budget.

What does an assistant project manager or project coordinator do?

An Assistant Project Manager or Project Coordinator supports the planning, execution, and completion of projects within an organization. Their responsibilities often include coordinating tasks, managing schedules, communicating with team members, preparing reports, and ensuring that project goals are met on time and within budget. They work closely with project managers to track progress, identify potential issues, and help resolve them. These roles are essential for maintaining organization and efficiency throughout the project lifecycle.

How do assistant project managers and project coordinators typically balance multiple projects and deadlines?

Assistant Project Managers and Project Coordinators often work on several projects at once, requiring careful prioritization and organization. They rely on project management tools, regular status meetings, and clear communication with team members to track progress and address potential bottlenecks. Balancing deadlines involves coordinating schedules, promptly addressing issues, and ensuring stakeholders are updated. This dynamic environment cultivates strong multitasking abilities and resilience, which are essential for career growth in project management roles.
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What job categories do people searching Assistant Project Manager Project Coordinator jobs in Wisconsin look for? The top searched job categories for Assistant Project Manager Project Coordinator jobs in Wisconsin are:
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Assistant Project Manager Project Coordinator jobs near you

Project Coordinator

Global Power Components

Milwaukee, WI • On-site

Full-time

Re-posted 26 days ago

Global Power Components rating

8.4

Company rating: 8.4 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

98th of 488 rated machine equipment manufacturers

Job description

Title: Project Coordinator
Company: Global Power Components - www.globalpowercomponents.com
Location: Milwaukee, WI (onsite 5-days/week - multifacility support)
Hire Type: Direct Hire
Overview:
Global Power Components is seeking a detail-oriented and execution-focused Project Coordinator to support Senior Project Managers in delivering complex, engineer-to-order (ETO) manufacturing projects. This role plays a critical part in bridging project management, production, and quality assurance, with a strong emphasis on end-of-line inspection readiness, real-time project visibility, and cross-functional coordination. The position enables Project Managers to focus on customer alignment, scheduling strategy, and risk mitigation by ensuring accurate data, organized workflows, and consistent communication across multiple facilities.
Purpose of the Role:
To improve project execution outcomes by owning day-to-day workflow coordination, documentation readiness, and real-time production visibility, while providing a structured development path for employees seeking experience in project management, operations, and manufacturing processes.
Key Responsibilities:
1. Maintain and upload completion documentation.
Submit and/or coordinate end-of-line paperwork prior to shipment
Verify:
  • Customer supplied material completeness/accuracy
  • Equipment labeling and documentation (communication only)
  • Maintain and upload standard inspection checklists across facilities
2. Cross-Functional Communication Support
  • Collect and consolidate updates ahead of project meetings
  • Track action items and ensure follow-through across teams
  • Support alignment between engineering, supply chain, and production
3. Cross-Facility Coordination
Support project execution across multiple buildings or production areas
Ensure consistent communication between:
  • Production, Purchasing, Engineering, Project Management
  • Act as a central point for collecting and distributing project updates
4. Shop Floor Engagement & Reporting
  • Conduct routine production floor walks to gather real-time updates
  • Capture and report:
  • Percent complete by project or status reports
  • Bottlenecks and delays
  • Quality risks or rework issues
  • Provide actionable insights to Project Managers
5. Material & Risk Visibility
  • Track customer supplied material
  • Identify risks impacting delivery timelines
  • Escalate critical issues early to support proactive decision-making
6. Project Execution Support
  • Maintain real-time project status updates through daily coordination with production teams
  • Assist Project Managers with: material tracking and shortages, job progress visibility, schedule status updates

Qualifications:
Required
  • Strong attention to detail and organizational skills
  • Effective communication across multiple teams and functions
  • Ability to read drawings and understand BOMs at a basic level
  • Comfortable working in a fast-paced manufacturing environment

Preferred
  • Experience in manufacturing, construction, or industrial equipment
  • Familiarity with project management tools (Smartsheet, Excel, etc.)
  • Interest in project management, operations, or production workflows

Development Opportunity:
This role is designed as both:
  • A critical execution support function and a cross-functional development opportunity
  • Participants will gain hands-on experience in: Project Lifecycle Execution, Production Operations, Quality Control Processes, Cross-functional Coordination

Impact of the Role:
This position directly contributes to:
  • Improved shipment quality and completeness
  • Increased schedule accuracy and visibility
  • Reduced PM administrative burden
  • Earlier identification of project risks and production issues

Executive Summary:
This role supports Project Managers by owning execution visibility, end-of-line inspection readiness, and cross-functional coordination across multiple facilities. It improves project quality, schedule accuracy, and operational efficiency while enabling PMs to focus on customer alignment and strategic execution.
Equal Opportunity Employer/Minorities/Women/Veterans/Disabled
Global Power Components is an Equal Opportunity and Affirmative Action Employer. Global Power Components is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

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