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Assistant Program Manager Jobs in Chicago, IL (NOW HIRING)

Center for Better Aging

Program Manager

Chicago, IL · On-site

Program Manager Position Category: Non-Exempt, Full-Time Reports to: Executive Director Flexible ... * Assist with grant proposal development, application submissions, reporting activities, and ...

Wintrust

Program Manager

Rosemont, IL

The Program Manager is responsible for driving the bank's intelligent automation initiatives from ... Develop and maintain a good rapport with all business partners and IT Project Support: * Assist ...

Wintrust

Program Manager

Rosemont, IL · On-site

The Program Manager is responsible for driving the bank's intelligent automation initiatives from ... Develop and maintain a good rapport with all business partners and IT Project Support: * Assist ...

Chicago Public Schools

Program Assistant, ECCE

Chicago, IL · On-site

$38.60K - $48.90K/yr

Reporting to the Program Manager, the Program Assistant will work with the Program Manager and other team members to provide daily support to the career readiness lifecycle for programs and ...

AECOM

Program Controls Manager

Chicago, IL

Responsibilities and Competencies may include but are not limited to: * Assist Program Manager (PgM) in developing and managing program control delivery responsibilities; active collaboration with ...

AECOM

Program Controls Manager

Chicago, IL · On-site

Responsibilities and Competencies may include but are not limited to: * Assist Program Manager (PgM) in developing and managing program control delivery responsibilities; active collaboration with ...

AECOM

Program Controls Manager

Chicago, IL

Responsibilities and Competencies may include but are not limited to: * Assist Program Manager (PgM) in developing and managing program control delivery responsibilities; active collaboration with ...

CDW

SR Program Manager

Vernon Hills, IL · On-site

$113K - $113.50K/yr

The Senior Program Manager leads the planning, coordination, and execution of complex programs in ... elements • Assist in development of Concepts of Operations (CONOPS) and future system ...

CDW

SR Program Manager

Vernon Hills, IL · On-site

$113K - $113.50K/yr

The Senior Program Manager leads the planning, coordination, and execution of complex programs in ... elements • Assist in development of Concepts of Operations (CONOPS) and future system ...

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Assistant Program Manager information

See Chicago, IL salary details

$26.3K

$64.1K

$121.7K

How much do assistant program manager jobs pay per year?

As of May 30, 2026, the average yearly pay for assistant program manager in Chicago, IL is $64,064.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $82,500.00 per year, depending on experience, location, and employer.

What Does an Assistant Program Manager Do?

An assistant program manager helps the program manager or director to advance projects and goals. Their duties may include building budgets, assessing worker productivity, troubleshooting issues, and assisting with other project management responsibilities. Job qualifications include a bachelor’s degree in business administration or a related field and career experience. An assistant program manager should also have time management skills, computer literacy, and strong written and verbal communication.

What are the key skills and qualifications needed to thrive as an Assistant Program Manager, and why are they important?

To thrive as an Assistant Program Manager, you need strong organizational, project management, and analytical skills, typically supported by a bachelor's degree in business, management, or a related field. Familiarity with project management software (such as MS Project or Asana), budgeting tools, and reporting systems is often required. Excellent communication, problem-solving, and teamwork abilities help you coordinate stakeholders and adapt to changing priorities. These skills and qualities ensure efficient program execution, effective collaboration, and successful achievement of project goals.

What are some typical challenges Assistant Program Managers face when coordinating multiple projects simultaneously?

Assistant Program Managers often juggle several projects at once, which can present challenges such as balancing competing deadlines, managing shifting priorities, and ensuring that all stakeholders are kept informed. Effective communication and strong organizational skills are essential for tracking progress, resolving conflicts, and adapting to unexpected changes. Additionally, Assistant Program Managers must be proactive in identifying potential risks and collaborating closely with team members to keep projects on track and within scope.

What is the difference between Assistant Program Manager vs Project Coordinator?

AspectAssistant Program ManagerProject Coordinator
CredentialsBachelor's degree; certifications like PMP or CAPM beneficialBachelor's degree often preferred; certifications less common
Work EnvironmentSupports multiple projects within programs, often in corporate or government settingsFocuses on specific projects, coordinating tasks and schedules
Employer & IndustryUsed in industries like IT, construction, and healthcareCommon in various industries, including marketing, IT, and construction

The Assistant Program Manager typically oversees multiple projects within a program, requiring broader coordination skills and certifications like PMP. In contrast, a Project Coordinator focuses on individual projects, managing day-to-day tasks. Both roles support project success but differ in scope and responsibilities.

More about Assistant Program Manager jobs
What are the most commonly searched types of Program Manager jobs in Chicago, IL? The most popular types of Program Manager jobs in Chicago, IL are:
What are popular job titles related to Assistant Program Manager jobs in Chicago, IL? For Assistant Program Manager jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Assistant Program Manager jobs in Chicago, IL look for? The top searched job categories for Assistant Program Manager jobs in Chicago, IL are:
Assistant Program Manager jobs near you

Program Manager

Center for Better Aging

Chicago, IL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

Job Type
Full-time
Description
JOB POSTING
Position Title: Program Manager
Position Category: Non-Exempt, Full-Time
Reports to: Executive Director
Flexible Hybrid: On-site/Hybrid
Direct Reports: N/A
Salary Range: 75k-95k
Join Our Team
At the Center for Better Aging (CBA), our mission is to improve the quality of life for older adults and strengthen the communities we serve. We provide compassionate aging services, support, and resources that help individuals live healthier and safer lives.
CBA is a diverse, mission-driven team of professionals who value collaboration, innovation, and dignity for all. We foster a supportive work environment that encourages new ideas, growth, and work-life balance.
We're a growing nonprofit-and we're looking for people who want to grow with us. Employees at CBA are encouraged to take on new challenges, develop leadership skills, and pursue professional development opportunities that help advance their careers within the organization.
Key Responsibilities
Program Oversight & Delivery
  • Coordinate the planning, implementation, and ongoing management of assigned grant-funded programs in alignment with organizational goals and funding requirements.
  • Support day-to-day program operations related to assigned grants to ensure compliance with grant deliverables, timelines, and performance standards.
  • Develop and maintain grant-related workplans, timelines, workflows, and tracking tools.
  • Monitor program performance using data, stakeholder feedback, and key performance indicators (KPIs); recommend operational improvements as needed.

Grant Administration & Compliance
  • Support and coordinate the full grant lifecycle, including proposal development support, implementation, compliance monitoring, reporting, and closeout activities.
  • Ensure assigned grants remain compliant with federal, state, local, and private funding requirements.
  • Maintain knowledge of applicable grant regulations, reporting requirements, and compliance standards.
  • Track grant budgets and expenditures in collaboration with finance and program leadership to ensure alignment with funding guidelines.
  • Maintain organized, accurate, and audit-ready grant documentation and records.

Data, Reporting & Documentation
  • Track grant deliverables, program outcomes, participant data, and reporting requirements in accordance with funding expectations.
  • Prepare accurate and timely programmatic, operational, and narrative reports for funders and organizational leadership.
  • Monitor key performance indicators (KPIs) and reporting metrics for assigned grant-funded initiatives.
  • Ensure grant reporting and documentation are completed accurately and submitted within required deadlines.

Project Management
  • Coordinate grant-funded projects and implementation activities to ensure milestones and deliverables are met.
  • Develop and maintain project timelines, implementation trackers, and status updates for assigned grants.
  • Collaborate with finance, program, clinical, and community-based teams to support grant implementation and reporting activities.
  • Identify opportunities to improve grant tracking, reporting workflows, and compliance processes.

Cross-Functional Coordination
  • Coordinate with internal teams, consultants, external partners, and subject matter experts to support grant implementation activities.
  • Support communication, follow-up, and documentation related to grant deliverables and reporting requirements.
  • Participate in internal meetings and collaborative planning efforts related to assigned grants and initiatives.

Partnerships & Stakeholder Engagement
  • Serve as a point of contact for assigned funders, partners, and grant-related stakeholders.
  • Support relationship management with community partners, service providers, and grant-related stakeholders.
  • Represent the organization at meetings, outreach activities, and grant-related partner convenings, as needed.
  • Support internal coordination related to grant requirements, reporting expectations, and compliance activities.

Budget & Resource Management
  • Monitor assigned grant budgets in collaboration with finance and organizational leadership.
  • Support grant-related purchasing, resource coordination, and administrative tracking activities, as needed.
  • Assist with grant proposal development, application submissions, reporting activities, and related documentation.

Continuous Improvement
  • Identify operational challenges, reporting needs, and opportunities to strengthen grant implementation processes.
  • Recommend process improvements to enhance grant management, reporting, and program coordination efforts.
  • Participate in organizational initiatives, trainings, and cross-functional collaboration.

Qualifications
Education
  • Bachelor's degree in Public Health, Social Work, Human Services, Nonprofit Management, Public Administration, or related field required.
  • Master's degree preferred.

Experience
  • 3-5 years of experience in program coordination, grant administration, nonprofit operations, or related work.
  • Demonstrated experience with federal, state, and private grant compliance and reporting.
  • Experience coordinating grant-funded programs, projects, or community-based initiatives across multiple stakeholders preferred.
  • Experience working with diverse communities, partners, and stakeholder groups.

Skills & Competencies
  • Strong organizational, coordination, and relationship management skills.
  • Excellent written and verbal communication skills.
  • Strong project coordination, time management, and organizational abilities.
  • High attention to detail with the ability to manage multiple deadlines.
  • Analytical skills with the ability to use data for informed decision-making.
  • Proficiency in Microsoft Office, grant management systems, and databases.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Ability to work both independently and collaboratively.

Core Competencies
  • Integrity and professionalism
  • Analytical thinking and problem-solving
  • Collaboration and teamwork
  • Cultural competence and sensitivity to diverse populations

Work Environment
  • Primarily office-based with regular use of computers and standard office equipment.
  • Some local travel required.
  • Occasional evening or weekend work for events, deadlines, or community engagement.

Physical Requirements
  • Ability to sit or stand for extended periods.
  • Ability to lift up to 20 pounds for program materials or event setup, as needed.

Is This You?
You excel in fast-paced, high-volume environments where priorities shift and calendars are full. You anticipate needs, exercise sound judgment, and follow through consistently. You are highly organized, detail-oriented, and intrinsically motivated by bringing structure, clarity, and momentum to complex work. You work efficiently without sacrificing accuracy and understand how your role directly supports effective leadership and organizational performance. You work effectively across all teams and departments-Finance, HR, Programs, and Executive Leadership-and you're not afraid to jump in, take initiative, or lead a new project when needed. If this sounds like you, CBA would love to have you on our team!
The Program Manager is responsible for overseeing assigned grant-funded initiatives, supporting grant administration activities, and ensuring compliance with funding and organizational requirements. This role coordinates implementation activities across internal and external stakeholders, supports grant proposal development and reporting, and helps ensure grant deliverables, timelines, and outcomes are achieved. This role supports the full grant lifecycle, including proposal development support, implementation coordination, compliance monitoring, reporting, and closeout activities. The Program Manager also serves as a key liaison between the organization, funders, and community stakeholders.
Why CBA?
CBA offers generous pay and benefits, including:
  • BCBS medical and dental insurance.
  • Principal vision insurance.
  • Short- and long-term disability insurance.
  • Professional development opportunities.
  • Nine paid holidays.
  • Office closure between Christmas and New Year's Day.
  • Hybrid office setting.
  • Paid time off.
  • 403B plan.
  • Excellent technology and IT support.

How to Apply
To apply, submit a cover letter describing your interest and experience along with your resume to: joinourteam@centerforbetteraging.org

Apply