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Assistant Private Estate Jobs (NOW HIRING)

Electrical Works

Private Estate Caretaker

Leesburg, FL · On-site

$18 - $25/hr

... oriented Private Estate Caretaker for a 50-acre estate in Umatilla, FL. This role is best suited ... * Assist with storm preparation, emergency response, and other property needs as necessary

Electrical Works

Private Estate Caretaker

Leesburg, FL

$18 - $25/hr

... oriented Private Estate Caretaker for a 50-acre estate in Umatilla, FL. This role is best suited ... * Assist with storm preparation, emergency response, and other property needs as necessary

Robert Half

Paralegal - Trust & Estate

Saint Louis, MO · On-site

$50K - $65K/yr

Trusts & Estates Legal Assistant (Private Wealth Group) St. Louis, MO Description A nationally recognized law firm with a sophisticated Private Wealth practice is seeking a Trusts & Estates Legal ...

Private Household

Housekeeper

Dallas, TX · On-site

$12.50 - $16.25/hr

... private estate to the highest standards. This role requires professionalism, discretion ... Organization of closets, storage areas, and household supplies * Assist with household preparation ...

Coach and Six LLC

Be Seen First

Head Gardener/ Estate Horticulturist

Fairfax, VA · On-site

$65K - $75K/yr

Respectful of a private estate environment * Passion for plants, garden structure, design, and long-term stewardship Additional Information * The current garden manager is available to assist with ...

The Quail

Assistant Automotive Specialist

Carmel, CA

$50/hr

Unique opportunity for the right candidate to work at a beautiful 10-acre private estate in Carmel, CA Key Accountabilities * Assist fleet manager with vehicle inspections, repairs, and general ...

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Assistant Private Estate information

What are Assistant Private Estate jobs?

Assistant Private Estate jobs involve supporting the management and daily operations of private estates, which can include large homes, gardens, or rural properties. Responsibilities typically range from administrative tasks and scheduling to overseeing household staff, coordinating events, and managing vendors. Assistants may also handle budgeting, property maintenance, and ensuring the estate runs smoothly. These roles require excellent organizational skills, discretion, and the ability to multitask in a dynamic environment. Prior experience in household management or hospitality is often preferred.

What are some typical challenges an Assistant Private Estate might face in their daily responsibilities?

Assistant Private Estate professionals often manage a wide variety of tasks, from coordinating household staff and overseeing maintenance schedules to handling vendor relationships and supporting event planning. A common challenge is balancing multiple priorities while maintaining strict confidentiality and discretion for the principal and their family. Additionally, adapting quickly to changing needs or schedules, and communicating effectively with both the estate manager and service providers, is essential for success in this role.

What are the key skills and qualifications needed to thrive as an Assistant Private Estate Manager, and why are they important?

To thrive as an Assistant Private Estate Manager, you need strong organizational abilities, experience in property or facilities management, and often a background in hospitality or administration. Familiarity with estate management software, budgeting tools, and scheduling systems is typically required. Exceptional discretion, attention to detail, and interpersonal skills help you effectively support estate operations and interact professionally with staff and principals. These competencies are crucial for ensuring seamless estate functioning, maintaining property standards, and providing high-quality support to estate owners.
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Assistant Private Estate jobs near you
Infographic showing various Assistant Private Estate job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Private Estate Manager or groundsman

Blueprint Construction

Bernardsville, NJ

$80K/yr

Full-time

Re-posted 11 days ago

Job description

Private Estate Manager or groundsman

We are seeking an experienced, highly professional Private Estate Manager or groundsman to oversee the daily operations, maintenance, presentation, and vendor coordination of a luxury private estate.

This role requires an individual who is exceptionally organized, proactive, discreet, and capable of maintaining a world-class residential property to the highest standards. The Estate Manager will serve as the primary point of coordination for all property operations, ensuring the estate remains fully operational, impeccably maintained, and presentation-ready at all times.

The ideal candidate has experience working on high-end residential estates and possesses strong knowledge of luxury property maintenance, contractor management, landscaping, estate systems, and preventative maintenance operations.

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Key Responsibilities

Estate Operations & Oversight

  • Oversee the overall condition, appearance, and functionality of the estate and surrounding grounds
  • Conduct regular property inspections to proactively identify maintenance or operational concerns
  • Ensure the property is maintained to luxury hospitality-level standards year-round
  • Coordinate seasonal property preparation and weather-related readiness

Vendor & Contractor Management

  • Serve as the primary liaison for all outside vendors, contractors, and service providers
  • Coordinate and supervise landscapers, electricians, plumbers, HVAC technicians, gate companies, pool services, security vendors, cleaners, painters, and specialty contractors
  • Obtain proposals, schedule work, monitor quality control, and verify project completion
  • Maintain strong relationships with trusted vendors and service professionals

Grounds & Exterior Management

  • Oversee landscaping, irrigation systems, exterior lighting, hardscape maintenance, snow removal, and grounds presentation
  • Ensure gates, fencing, driveways, outdoor entertainment areas, and exterior systems remain in excellent condition
  • Coordinate preventative maintenance for all exterior features and estate infrastructure

Estate Systems & Maintenance

  • Monitor and maintain all estate systems including:
    • Lighting systems
    • Security and surveillance systems
    • Gates and access controls
    • HVAC systems
    • Backup generators
    • Pool/spa systems
    • Smart home technology
    • Irrigation systems
  • Coordinate emergency repairs and after-hours response when necessary

Administrative & Organizational Duties

  • Maintain organized records for warranties, service schedules, maintenance logs, and vendor information
  • Track ongoing projects, repair timelines, and maintenance schedules
  • Assist ownership with property-related requests and special projects
  • Maintain confidentiality and professionalism at all times

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Qualifications

  • 5+ years of luxury estate, facilities, or high-end property management experience preferred
  • Strong understanding of residential construction, property systems, and estate operations
  • Excellent vendor and project management abilities
  • Exceptional attention to detail and problem-solving skills
  • Professional demeanor with high discretion and confidentiality
  • Ability to prioritize and manage multiple ongoing responsibilities
  • Hands-on mentality with willingness to assist operationally when needed
  • Valid driver’s license required

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Preferred Experience

  • Luxury private estate household experience
  • Construction or luxury homebuilding background
  • Experience managing large residential compounds or multi-property portfolios
  • Familiarity with smart home automation and high-end estate technology systems

Compensation & Benefits

  • 80,000